Administrative Assistant

Job Summary:

The Administrative Assistant performs a variety of administrative and clerical tasks. The duties of the Administrative Assistant include providing support to our managers and employees of assigned location/department, assisting in daily office needs and supporting our company’s general administrative activities.

Essential Duties and Responsibilities:

• Answers phones and greets visitors, where applicable.
• Orders parts for technicians as needed.
• Coordinates with Capital Asset Specialist and/or Director of Clinical Services for purchasing.
• Responds to client requests in a professional, timely and courteous manner.
• Coordinates paperwork for scheduled preventive maintenance inspections; including but not limited to, work orders, service history, inspection reports, audit reports, etc.
• Collaborates with technicians to prepare monthly reports.
• Coordinates service calls and requests; may include dispatch and scheduling.
• Maintains office supply inventory and reorders supplies as needed.
• Coordinates the economic shipping of packages.
• Complies with company policies, procedures and government regulations.
• Maintains a clean and organized workplace/office.
• Performs additional duties as assigned by the supervisor/manager.
• Collaborates and cooperates with other company departments in establishing and carrying out responsibilities.
• Maintains appropriate communications within assigned location/department and throughout the company.
  
  
  

Position Requirements:

• Above average oral and written communication skills.
• Demonstrated ability to maintain confidential information.
• Excellent computer and database skills; including familiarity with Microsoft Office Suite and Google Workspace.
• Excellent organizational and time-management skills.
• Ability to adapt quickly and reprioritize effectively.
  
  
  

Education and Experience:

• Minimum of an Associate’s degree or equivalent in Business Administration
• 2-3 years+ previous experience in an administrative role supporting human resources, accounting, and/or executive level management
  
  
  

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the role.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; and taste or smell. The employee must occasionally lift or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as desktop/laptop computers and smartphones. This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Travel:

Travel may be required for this position. Most travel is primarily local and completed during the business day.