Director of Purchasing

About Four Seasons

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

A Manhattan landmark on Billionaires' Row. Experience five-star, New York hotel living in our modern-deco landmark designed by famed architect I.M. Pei. Located on “Billionaires’ Row” at the city’s most prestigious address between Park Avenue and Madison Avenue, you’re just steps from Central Park and Madison Avenue shopping. Come and unwind in our sun-filled suites (some of the largest in Manhattan), take in the unparalleled city and park views, and experience serenity and luxury high above Manhattan’s exhilarating whirlwind.

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

A Manhattan landmark on Billionaires' Row. Experience five-star, New York hotel living in our modern-deco landmark designed by famed architect I.M. Pei. Located on “Billionaires’ Row” at the city’s most prestigious address between Park Avenue and Madison Avenue, you’re just steps from Central Park and Madison Avenue shopping. Come and unwind in our sun-filled suites (some of the largest in Manhattan), take in the unparalleled city and park views, and experience serenity and luxury high above Manhattan’s exhilarating whirlwind.

The Director of Purchasing will have oversight and responsibility over the following:

• Ensure all local and corporate policies, rules, internal controls and procedures and safeguards as they relate to the Purchasing Department are complied with.
• Ensure proper authorization has been obtained for all hotel-specific purchasing contracts and conduct, manage and complete competitive bids in accordance with policy and ensure bids are on file where applicable prior to execution of contracts.
• Ensure Management Agreement and all other Purchasing Agreement terms and conditions are fulfilled.
• Monitor the status of slow-moving stocks and ensure a Slow-Moving Stocks Report is circulated monthly to the Director of Finance and the respective Division Heads concerned.
• Ensure that all purchase order requests are properly documented and accounted for, completed and approved before a purchase order is prepared and the items are purchased.
• Supervise the day-to-day functions of the Receiving Clerk and ensure that all items received by the hotel are properly documented in accordance with Four Seasons Purchasing and Receiving Procedures.
• Assist Accounts Payable Clerk in researching any discrepancies on invoices.
• Ensure that all storage areas are secure, clean and properly organized.
• Establish and maintain par stocks on all inventoried items, keeping in mind that inventory levels must be kept as low as possible without compromising the efficiency of the hotel.
• Complete the corporate annual operating equipment and supply requirements with the corporate Purchasing Department and the appropriate hotel department heads, including quarterly review and update of annual forecasts.
• Coordinate purchases related to capital projects with the corporate Purchasing Department as well as outside contractors.
• Conduct frequent quality control audits to ensure staff is properly trained and following established procedures.
• Familiar with hygiene standards and perform hygiene audits as required.
• Monitor daily costs and prepare or review a daily and month-to-date Food & Beverage Cost Report.
• Cost and record steward sales, house charges, employee meals and other similar cost credit items on a daily basis.
• As required, attend Food & Beverage Meeting to review prior month’s Food & Beverage Cost Report to highlight actions.
• Perform any additional duties as assigned by the Director of Finance.
• Constantly keep abreast of new products, services and processes and consult with hotel management on feasibility of implementation.
• Ensure that the department works closely with the Chef and the Food & Beverage Director to purchase the highest quality products while constantly searching for the most competitive price.
• Assist the Director of Finance in preparing forecasts and budgets as required locally, by corporate office or Management Agreement.
• Coordinate and participate as necessary in all month-end, quarterly or annual inventories of food, beverage, operating equipment and supplies.
• Participate in the annual circulating Operating Equipment inventory and assist in review and reconciling of discrepancies.
• Support Home Office and the hotel’s Safety Committee and Green initiatives.
• Work closely with consultants to ensure the full benefit of their advice is realized.
• Maintain harmonious and professional relationship with all departments and Home Office to promote effective purchasing.
• Comply with and enforce Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact.
• Keep appropriate close contacts with business partners and constantly up to date with latest product and market information.
• Supervise, train and motivate Purchasing Department employees to thoroughly understand all of their duties and responsibilities.
• Take appropriate personnel-related action (i.e. hire, commend, discipline, evaluate, etc.) with Purchasing staff as required.
• Hold monthly department meetings with staff.
• Minimum 5 years of management experience in a Purchasing capacity. Local 6 Union experience preferred.
• Must have working knowledge of computers and systems, previous hotSOS, REX, ADP and Birchstreet experience preferred.
• A proven record of being able to schedule staff and complete payroll records and reports in accordance with budgeted guidelines.
• Thorough knowledge of luxury resort standards preferred.
• Fluency in English is required for this location and this job requires applicants to have current work authorization in the in the United States. Prefer bilingual in Spanish.
  
  

Four Seasons is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the 'EEOC is The Law' Information poster please visit this website - https://eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Four Seasons is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the 'EEOC is The Law' Information poster please visit this website - https://eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf