Executive Secretary

Job Title: Executive Secretary

Location: Sharjah

Company: Government Entity in Sharjah (Confidential)

Job Type: Full-time

Responsibilities:

1. Manage and maintain executives’ schedules, including appointments and travel arrangements.
2. Prepare, draft, and edit correspondence, reports, and presentations.
3. Handle confidential information with a high level of discretion.
4. Coordinate and organize meetings, conferences, and company events.
5. Serve as the primary point of contact between executives and internal/external stakeholders.
6. Conduct research and compile data for reports and special projects.
7. Maintain office filing systems and ensure all records are accurate and up to date.
8. Screen and direct phone calls, emails, and other communications.
9. Assist with budgeting and expense tracking for executive departments.
10. Provide general administrative support to the executive team as needed.

Qualifications:

• Proven experience as an Executive Secretary or similar role.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficiency in MS Office and office management software.
• High level of discretion and professionalism.