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What’s changing
Drive log events provide admins with visibility into their organization’s user activity in Drive. Previously, download activity for files triggered by the use of Google Workspace APIs was not visible to admins as a Drive log event. 

Today, we’re adding audit logs for these API-based actions to the security investigation tool and the audit and investigation tool to expand upon an admin’s ability to identify, triage, and take action on security and privacy issues in their domain. 


Getting started 

Rollout pace
  • This feature is now available 


Availability
Available for Google Workspace: 
  • Business Starter, Standard, Plus 
  • Enterprise Standard, Plus 
  • Essentials Starter, Enterprise Essentials, Enterprise Essentials Plus 
  • Education Fundamentals, Standard, Plus, Teaching and Learning Upgrade 

Resources 
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2 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Expanding row limits in Connected Sheets for BigQuery 
Last year, we increased the maximum number of rows of results returned from BigQuery to 50,000 for pivot tables and data extracts. This week, we’re excited to announce this has been expanded to 100,000 rows for pivot tables and 500,000 rows for extracts (with a cell limit of 5 million). This will allow you to analyze even more results in Sheets from the petabytes of data in BigQuery. | Rolling out to Rapid Release and Scheduled Release domains now. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Learn more about analyzing & refreshing BigQuery data in Google Sheets using Connected Sheets, Google Sheets limitations, and getting started with BigQuery data in Google Sheets.

Custom text fields are now available for eSignature in Google Docs and Google Drive 
You can now input custom text fields when using eSignature. This gives you the flexibility to collect specific information as needed, including a phone number, job title, company name, and more. | Available to Google Workspace Individual users and other eligible Google Workspace customers who are on the eSignature alpha. | Rolling out to Rapid Release domains and Scheduled Release domains now. | Learn more about sending signature requests & signing documents with eSignature.




Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Filter, sort, and display your Google Meet hardware devices by product service status 
You can currently filter, sort, and display your Google Meet hardware devices by whether they are online, offline, or experiencing an application load-failure. This week, we’re expanding these parameters to include whether the Calendar and Jamboard services are turned OFF. | Learn more about filtering, sorting and displaying Meet hardware devices. 

Introducing adaptive audio in Google Meet: creating ad-hoc meeting spaces with multiple laptops 
With “adaptive audio,” you and your team can join Google Meet using multiple laptops in close proximity without awkward echos and audio feedback. | Learn more about adaptive audio in Google Meet. 

Send emails to spaces in Google Chat 
After a space manager generates an email address for a space, members (or anyone in your domain with the email address) can send or forward any email to that space. This provides a great way for teams to easily triage or discuss email content with stakeholders within the space. The email will appear as a clickable card showing a snippet of the email in the designated space. | Learn more about sending emails to spaces. 

Manage spaces at scale with new Chat API functionality 
We are pleased to announce the launch for additional features of Chat API via the Developer Preview Program, enabling space management at scale on behalf of admin users. These new features are available to all users currently enrolled in the Developer Preview Program. | Learn more about new Chat API functionality. 

Introducing Gemini offerings for Google Workspace for Education customers 
Beginning May 23, 2024, Google for Education customers will be able to leverage new and powerful ways of working, teaching and learning with Gemini for Google Workspace with two new paid add-ons. | Learn more about Gemini Education and Gemini Education Premium add-ons.

Expanding voice typing and automatic captions to additional browsers 
We’re expanding support for voice typing and captions features to additional browsers, such as Edge and Safari. When a user turns on voice typing or captions, the web browser controls the speech-to-text service, determines how speech is processed, and then sends text data to Google Docs and Google Slides. | Learn more about voice typing features in additional browsers.



Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains: 

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).   

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3 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Expanding Google Drive admin settings to additional Google Workspace editions 
We’re expanding the following admin settings to Google Workspace Cloud Identity Free, Cloud Identity Premium and Essentials Starter editions: 
  • Disable Drive Offline 
  • Disable Add-ons 
  • Disable SDK and Drive for Desktop Back-up & Sync 
  • Set Sharing settings including Trusted Domains 
Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on May 20, 204. | Available to Google Workspace Business Starter, Business Standard, Business Plus, Essentials Starter, Enterprise Essentials, Enterprise Essentials Plus, Enterprise Standard, Enterprise Plus, Frontline Starter, Frontline Standard, Education Fundamentals, Education Standard, Education Plus, Cloud Identity Free, Cloud Identity Premium and Nonprofits customers only. | Learn more about managing external sharing for your organization. 


View recent shares in the Google Drive Activity page 
Google Drive’s Activity page shows pending access requests, recent comments, and approvals for files, allowing you to quickly view recent activity and take action, all in one place. Starting this week, we are adding recent file shares in the Drive Activity page, which includes who shared a file and when the file was shared. | Rolling out to Rapid Release domains and Scheduled Release domains now. | Available to all Google Workspace customers and Google Workspace Individual subscribers. | Learn more about Activity in Drive. 
View recent shares in the Google Drive Activity page


Hover to preview videos in Google Drive 
We’re introducing a new feature that lets you quickly preview videos in Drive in List mode by simply hovering your mouse over their thumbnail. Upon hovering, the video will start to play automatically and clicking on the video will open it in full-screen. While the video is in preview mode, you can turn captions and the sound on or off using the icons in the top right corner. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for June 4, 2024. | Available to all Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Learn more about viewing & reordering your files and folders.

Hover to preview videos in Google Drive



Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Gemini (gemini.google.com) is now available to Google Workspace users in more territories and languages 
Gemini (gemini.google.com) is now available in more than 35 languages. | Learn more about additional languages for Gemini.

Gemini for Google Workspace feature Help me write now available in Spanish and Portuguese 
Help me write, an AI-powered writing features that help you quickly refine existing work or get you started with something new in Google Docs and Gmail using Gemini for Google Workspace, is now available in Spanish and Portuguese. | Learn more about Help me write in additional languages. 

Preview files in Google Drive with new hovercard feature 
We’re introducing file hovercards in Google Drive to improve this experience and help you complete tasks faster without having to open multiple tabs. Now, when you place your cursor over a file icon in Google Drive on the web, a hovercard will appear with a thumbnail of your file and other relevant information, such as file type, file owner, who recently modified the file and when they last modified the file. | Learn more about hovercards in Drive. 


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid and Scheduled Release Domains: 

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).   

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What’s changing 
To review files in Google Drive, you currently have to open each file manually or right-click on a file and then click “Open with > Preview” from the context menu. Additionally, if you want to see what updates have been made to a file, you have to open the file and view the Activity Dashboard. 

Today, we’re introducing file hovercards in Google Drive to improve this experience and help you complete tasks faster without having to open multiple tabs. Now, when you place your cursor over a file icon in Google Drive on the web, a hovercard will appear with a thumbnail of your file and other relevant information, such as file type, file owner, who recently modified the file and when they last modified the file. 
Preview files in Google Drive with new hovercard feature


Who’s impacted 
End users 


Why you’d use it 
This new experience may help save time by enabling you to gain context on your files without having to open the information sidebar to view details and recent activity. 


Getting started 

Rollout pace 

Availability 
  • Available to all Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts 
Resources 
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What’s changing 
Google Drive is designed to work with keyboards, screen readers, braille devices, screen magnification, and more. Today, we’re excited to improve the accessibility of Google Drive by enabling first-letters navigation. 


First-letters navigation enables users to quickly and easily navigate a list of items in Drive via keypress. Users can move focus within a file list in Drive by pressing the first letter(s) of the file's name. Pressing the same letter again will navigate to the next item starting with that letter. 


In order to support first-letters navigation on Drive, we are migrating the existing single-letter shortcuts on Drive to multi-key shortcuts. 
First-letters navigation in Drive



Additional details 
Starting today, you can begin opting into the new shortcuts immediately through a banner notification in Drive or by going to Drive > Settings > Keyboard shortcuts > Update now. On August 1, 2024, Drive keyboard shortcuts will be automatically updated to first-letters navigation for all users. Once shortcuts are updated, you will also be able to see shortcuts where applicable in menus and on hover in toolbars in Drive. 


Getting started 

Rollout pace 
 
Availability 
  • Available to all Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts 
Resources 
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1 New update

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Enhancing search within the Google Drive app on Android devices
Last month, we introduced numerous improvements to the Google Drive search experience on iOS devices. Today, we’re excited to announce that these enhancements will be available on Android devices as well. | This feature is available for Rapid Release domains and is rolling out now to Scheduled Release domains. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Learn more about finding files in Google Drive. 




Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Build a Dialogflow CX Google Chat app that understands and responds with natural language 
The enhanced Dialogflow CX, now generally available, provides a new way of designing virtual agents by taking a state machine approach to agent design. Now, developers have clear and explicit control over a conversation, enjoy a better end-user experience, and gain access to an improved development workflow. | Learn more about Dialogflow CX Google Chat apps.


Dark mode now available in Google Drive web 
We’ve introduced a highly requested feature: Dark mode in Drive on web. This new setting aims to provide you with a more comfortable, customizable viewing experience for Drive. | Learn more about dark mode.


Launch the FigJam whiteboard app directly from Google Meet Series One Board 65 and Desk 27 devices 
You can now launch FigJam both in and out of an active Meet call from the Series One Board 65 and Desk 27 devices. | Learn more about the FigJam whiteboard app.


Use annotations to enhance your presentations in Google Meet 
We’ve introduced annotation tools in Google Meet. Presenters and their appointed co-annotators can use these tools to highlight content or make other notations over presented content. Annotations will be on by default when you begin presenting — you can open the annotations menu to access various tools such as a pen, disappearing ink, sticker, text box, and more. | Learn more about annotations. 


Promote space members to space managers using the Google Chat API 
You can now use the Chat API to promote space members to space managers. | Learn more about managing members using the Chat API. 


Available in beta: automatically log Google Voice calls made to Salesforce contacts 
We’re introducing a beta integration between Google Voice and Salesforce that makes it easier to track details of calls made in Voice. | Learn more about logging Google Voice calls made to Salesforce contacts. 


Google Chat apps can now subscribe to event notifications 
Google Workspace developers registered in our Developer Preview Program have been able to build Chat apps that can subscribe to Chat events using the Google Workspace Events API. We’re pleased to announce that as of today, this functionality is now available to all Workspace developers. | Learn more about Chat apps subscribing to event notifications. 


Now generally available: Chat interoperability between Google Chat and other messaging platforms 
At Google Cloud Next 2023, we announced interoperability between Google Chat, Microsoft Teams and Slack— powered by Mio and previously available to Workspace customers through a Beta program. We’re pleased to announce that as of today, this solution is generally available for Google Workspace customers. | Learn more about the interoperability of Google Chat.


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains: 
Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).   





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What’s changing
Today, we’re introducing a highly requested feature: Dark mode in Drive on web. This new setting aims to provide you with a more comfortable, customizable viewing experience for Drive. 
Dark mode now available in Google Drive web


Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: To use Dark Mode, go to Drive > Settings > Appearance > Dark. Visit the Help Center to learn more about using Dark theme in Google Drive.

Rollout pace 
Availability 
  • Available to all Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts 

Resources 
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2 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Address access permissions for Google Drive embeds in Google Sites 
When adding embedded content from Google Drive into a Google Site, such as a PDF, document or presentation, site editors will now be prompted to address potential access permissions. The notification will also appear when site editors are publishing the site or sharing it with other site collaborators and viewers. This will ensure other site collaborators or viewers have permission to edit or view embedded Drive content when collaborating on a site. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for April 25, 2024. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Learn more about adding Google files, videos, website content, & more.
Address access permissions for Google Drive embeds in Google Sites

Track usage for Gemini for Workspace users in the Admin console
We recently announced the Gemini Business add-on which provides a subset of generative AI features, subject to monthly usage limits. Gemini Business customers can now check a user’s Gemini limit status in the admin console. For Gemini Enterprise and Gemini Business customers, admins can check their user’s last Gemini usage date as well. | Gemini usage and limit status reports are now available. | Learn more about Usage limits in Gemini for Google Workspace.




Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Introducing the AI Meetings and Messaging for Google Workspace add-on 
As we continue to expand our Gemini for Google Workspace offerings, we're excited to introduce the AI Meetings and Messaging add-on, which will help you have richer meetings and foster more meaningful collaboration. | Learn more about the AI Meetings and Messaging add-on. 

Introducing a new AI Security add-on for Google Workspace  
The AI Security add-on will give customers access to the AI Classification capability in Google Drive. AI Classification allows IT teams to automatically and continuously identify, classify, and label sensitive files across the organization. | Learn more about the AI Security add-on. 

Control your users’ access to new Gemini for Google Workspace features before general availability
We’re introducing a new setting in the Admin console which will give Gemini customers the ability to test Gemini for Google Workspace alpha features before they become generally available. Specifically, admins will be able to turn on alpha features for all Gemini provisioned Workspace users or for a subset of Gemini users in a particular Organizational Unit (OU) or Group. | Learn more about accessing Gemini for Google Workspace features. 

Protect sensitive admin actions with multi-party approvals 
To protect our customers from malicious actors taking sensitive admin actions, we’re launching multi-party approvals where one admin must approve certain sensitive actions initiated by another. | Learn more about multi-party approvals.

Changes to displaying the “deprovisioned” status for Google Meet hardware devices 
We are removing the “deprovisioned” state from the Admin console. You’ll no longer see devices in this state from the device status page (Devices > Google Meet Hardware > Devices), nor will you be able to filter for those labels. | Learn more about statuses for Google Meet hardware devices.



For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).   




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This announcement was part of Google Cloud Next ‘24. Visit the Workspace Blog to learn more about the next wave of innovations in Workspace, including enhancements to Gemini for Google Workspace.


What’s changing
As we continue to expand our Gemini for Google Workspace offerings, we're excited to introduce the AI Security add-on for Google Workspace customers. 

At launch, the AI Security add-on will give customers access to the AI Classification capability in Google Drive. AI Classification allows IT teams to automatically and continuously identify, classify, and label sensitive files across the organization. This capability is powered with privacy-preserving AI models that can be uniquely trained for the specific needs of your organization. Classified files can then be protected with existing data loss prevention (DLP) controls. 

Who’s impacted
Admins

Why it matters
Drive Labels enable Workspace Administrators to up-level their security posture by closely monitoring activity on labeled files, and using labels as a vehicle for data loss prevention and lifecycle management policies. The challenge with label-based policies is that they are only effective on files that are correctly identified and labeled. Further, labeling files placed a considerable manual burden on Admins.

This is where AI Classification can help. By training models on customer-identified examples of content that match their data classification definitions, AI Classification can evaluate files where text can be extracted to see if it should be labeled.  This enables organizations to achieve label coverage at a scale and accuracy that is very difficult to accomplish through traditional means and manual Admin intervention. Once labeled, the organization's data can be protected by fine-grained security policies. 


Availability
The AI Security add-on is available for the following Google Workspace Editions:
  • Business Standard and Plus
  • Enterprise Standard and Plus
  • Enterprise Essentials and Essentials Plus
  • Frontline Starter and Standard
  • Google Workspace for Nonprofits 

Resources

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What’s changingGoogle Workspace audit logs enable admins to have visibility into activity on their data, such as file shares and downloads, when it occurred, and who within the organization performed the action. The Google Drive audit events include activity on content your users create in Google Docs, Sheets, Slides, as well as the files that your users upload to Drive, such as PDFs and Microsoft Word files. 

Today, we’re excited to announce that for admins who analyze these logs in BigQuery, these events are now enriched with Drive labels metadata. Admins leverage Drive labels to apply descriptive metadata, such as file sensitivity, to Drive items. With the enrichment of label metadata on log events, admins can now focus their analysis on activity occurring on their most important files by filtering on label conditions. 


Getting started 

Rollout pace 
  • This feature is available now. 

Availability 
  • Available to Enterprise Essentials Plus, Enterprise Standard and Enterprise Plus, Education Standard and Education Plus 

Resources 
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2 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Search for files directly using new search bar in Google Drive
Last year, we introduced a new homepage view in Google Drive that makes it easier and faster for you to find files that matter most. Starting this week, you’ll notice an expanded search bar and enhanced search chip capabilities that enable you to filter files across your entire Drive. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for April 15, 2024. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Learn more about how to use Google Drive 
Search for files directly from the new homepage view in Google Drive



Improving filtering for merged cells in Google Sheets 
We’re excited to announce that users can now filter ranges with merged cells in Google Sheets. 
  • For ranges with vertical merges, users can create a filter and apply various filter types (condition, values, and color). 
  • For ranges with horizontal merges, users can create a filter, apply various filter types (condition, values, and color), and sort by values or color. 
Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for April 3, 2024. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Learn more about sorting & filtering your data.


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.



The current appointment slots feature in Google Calendar will be replaced by appointment schedules in July 2024 
To create a cohesive user experience in Calendar, as of July 18, 2024, the appointment slots feature will be replaced by appointment schedules. | Appointment schedules are available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, Nonprofits, Google Workspace Individual customers and Google One Premium users only. | Learn more about appointment scheduling.


Securely migrate existing encrypted messages to Gmail client-side encryption (CSE) 
Beginning this week, admins can migrate encrypted emails from other services like Microsoft 365, Microsoft Exchange, or Virtu, to Gmail client-side encryption in the S/MIME format. This enables Google Workspace customers to simplify the migration process by bulk importing sensitive emails as S/MIME messages without compromising their privacy or compliance posture. | Available to Google Workspace Enterprise Plus, Education Standard, and Education Plus customers. | Learn more about securely migrating existing encrypted messages to Gmail CSE.


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).  

 





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What’s changing
In 2022, we made it easier for you to send professional-looking emails, announcements, newsletters and more with layouts. These are predefined email templates that can be further customized with company or brand color schemes, logos, images, links and more. In 2023, we took this a step further by introducing the ability to customize an existing template, reuse a custom layout in multiple email campaigns, or create a brand new layout from scratch for Workspace Individual subscribers. 


Today, we’re excited to announce that even more users across Google Workspace editions can now create customized email layouts using a new email layout editor that is accessible from the compose screen in Gmail or Google Drive. In the layout editor, you can create a new email layout from scratch or select from a predefined set of email templates, which include images, text elements and buttons. 


You can then fully customize these templates by placing elements such as color schemes, logos, images, footer text and links wherever you’d like. You can also share a layout file directly from the email layout editor using the Share button. Once another user has edit access, they can open the same layout in their Gmail or from Drive and you can collaborate with them in real time. 
Create fully customized email campaigns using new layout editor tool


Who’s impacted 
Admins and end users 


Why you’d use it 
With Google Workspace, you can create, collaborate and communicate seamlessly across our apps. This new feature is yet another way we are striving to help you do so as you create fully customized announcements, newsletters, and other mass-email campaigns. 

Getting started 
  • Admins: 
    • Customized layouts are ON by default at the domain level. You can turn layouts ON or OFF for specific domains, OUs, or groups by going to the admin panel for Gmail. 
    • If you don't want users to use Docs, Sheets, Slides, Drawings, Forms, and email layouts, but to still use Drive for file management, leave Drive turned ON and turn OFF Docs creation.
    • Visit the Help Center to learn more about managing Gmail settings for your users, customizing access policies for different organizational units or groups, and turning Docs creation ON or OFF.
  • End users: If enabled by your admin, visit the Help Center to learn more about using layouts in Gmail and Drive. 
    • Gmail: 
      • You can access custom email layouts in Gmail from the layout icon in your Compose toolbar.

gmail - compose toolbar
      • You can then open the full screen editor from the embedded editor in Gmail using the “Edit in full screen” button in the top-right:

gmail - edit in full screen


    • Drive:
      • You can open an email layout that you have in Drive (an email layout created previously or an email layout shared with you) by double clicking the email layout file in Drive.

email layout in drive
      • Your custom layouts are stored in Drive as a special file type associated with the layouts editor.  You can find email layouts in Drive by searching: “type:email-layouts”
    • You can also access the standalone editor by going to docs.google.com/email-layouts/create?title=newDoc.
    • Mail-merge tags work with email layouts when enabled in Gmail. You can insert mail merge tags in email layouts. Visit the Help Center to learn more about sending personalized emails with mail merge.

Rollout pace 
Embedded layout editor (in Gmail's compose window): 
Full screen editor for email layouts & feature availability via Google Drive: 

Availability
  • Available to Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus and Workspace Individual subscribers 

Resources 
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3 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Playback improvements to videos uploaded on Google Drive 
We’re enabling the generation and playback of Dynamic Adaptive Streaming over HTTP (DASH) video transcodes for all new videos uploaded to Google Drive. DASH transcodes provide adaptive bitrate playback, which allows users to receive higher or lower resolution playback based on aspects like their local network quality. As a result of this change, you’ll also notice: 
  • Improvements in join time (the time it takes from clicking play to actually starting playback) 
  • A reduction in re-buffering, both in normal playback as well as during playback at higher speeds 
While this feature applies to all new videos uploaded to Drive, existing videos in Drive will be updated by the end of the year. | Rolling out to Rapid Release domains and Scheduled Release domains now. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. 


Enhancing search within the Google Drive app 
We’re improving Google Drive’s search experience on iOS devices (with Android coming soon) by: 
  • Simplifying how you access query filters by introducing filter categories that are accessible directly below the search bar and include filters for File Type, Owners and Last modified. 
  • Showing you relevant query filters as you type your query, enabling you to easily select a filter and saving you the time and effort of typing out the full search. 
  • Adding the option to further refine your search after reaching the search results page. 
These updates are available now to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts using iOS devices. | We will provide an update when this is available on Android devices. | Learn more about finding files in Google Drive. 



Further extending long running queries within Connected Sheets 
Last year, we extended the timeout time from 5 minutes to 10 minutes for BigQuery and Looker. Now, the timeout time has increased to 20-30 minutes, and starting this week Connected Sheet users can view the status of a query and easily cancel it on Google Sheets. In addition to the ability to analyze data from queries that scan even larger data sets in Sheets, we hope these increased user controls give you even more oversight, especially in cases where queries might be taking a while to complete. | Rolling out to Rapid Release domains and Scheduled Release domains now. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Learn more about Connected Sheets for Looker and Analyze & refresh BigQuery data in Google Sheets using Connected Sheets.


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.



Now generally available: Import and convert sensitive Excel files into client-side encrypted Google Sheets 
You can now import and convert sensitive Excel files into Google Sheets with client-side encryption. | Available to Google Workspace Enterprise Plus, Education Plus, and Education Standard customers only. | Learn more about working with encrypted files in Sheets. 

Easily identify which unread threads are most relevant to you in Google Chat 
With multiple threads across numerous spaces, we know it can be difficult to identify which unread threads are most relevant to you. In order to provide you with more context upfront, you will now see participant avatars for unread threads in the conversation view. Without having to click to open the thread side panel, it will now be much easier to decide which threads to read and reply to. | Learn more about participant avatars for unread threads in Chat. 

Available in open beta: the Groups Admin role can now be provisioned for specific group types 
The Groups Admin role can now be assigned for security groups or non-security groups. Previously, those with the Groups Admin role had access to all groups within an organization. This change gives administrators more granular delegation of group admin responsibilities, helping limit access to the most sensitive groups to only those who absolutely need it. | Learn more about the beta for the Groups Admin role. 

New ways to annotate Google Docs 
We’re excited to announce a new feature, markups in Google Docs, which gives you more flexibility when providing feedback in a document. The new markups experience lets you add handwritten annotations to documents with a stylus or your finger when using an Android device. | Learn more about markups in Docs. 

Conduct direct 1:1 calls with people outside your video calling network on Google Meet mobile 
Earlier this year, we introduced cloud-encrypted 1:1 video calls between users in the same domain using the Meet mobile app. In the coming weeks, users from outside of your domain will be able to initiate 1:1 video calls with your users and vice versa. Admins will be able to pre-configure this functionality as on or off for their users with a new admin control. | Learn more about 1:1 calling using Google Meet mobile. 

Easily manage and secure your school’s accounts and mobile devices centrally in Google Admin console with the Endpoint Education Upgrade 
This year, we announced Endpoint Education Upgrade, which adds enterprise endpoint management features to your Google Workspace for Education edition. Using endpoint management, admins can better manage and secure the phones and tablets used across their school directly from the Admin console. | Available to Education Standard and Education Plus only. | Learn more about the Endpoint Education Upgrade. 

Set client-side encryption as the default mode for new emails, events, and files on mobile 
Admins can now set client-side encryption (CSE) to be on by default on Android and iOS for: newly drafted Gmail messages and replies, newly created Google Calendar events, and newly uploaded Google Drive files. | Available to Workspace Enterprise Plus customers only. | Learn more about client-side encryption default mode.


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains: 
Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).  

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What’s changing 
Admins can now set client-side encryption (CSE) to be on by default on Android and iOS for: 
  • Newly drafted Gmail messages and replies 
  • Newly created Google Calendar events 
  • Newly uploaded Google Drive files

Client-side encryption in Gmail


Admins can now set client-side encryption as the default mode for users on both web and mobile that regularly handle sensitive data. This allows organizations the flexibility to meet their compliance and regulatory requirements and reduce the burden on change management programs. Each new email, event and uploaded file on mobile is automatically client-side encrypted with customer managed keys meaning the user is compliant with their org’s policy from the outset. For organizations with strict regulatory or sovereignty requirements, this can help them close compliance gaps by defaulting users to the preferred mode for handling sensitive data while on the go. 

For more information, check out our original announcement.

Getting started

Rollout pace

Availability
  • Google Workspace Assured Controls is available as an add-on to Google Workspace Enterprise Plus customers only. For more information, contact your Google account representative.

Resources

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2 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Updated List / Grid toggle now available in Google Drive 
To make the List / Grid toggle more visible in Google Drive, we’ve introduced a new split-button toggle with the updated Google Material Design 3. This toggle is now available across all Drive web pages, making it easier for you to switch between viewing modes based on your preference. | The List / Grid toggle is now available to all Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Learn more about viewing and reordering your files and folders.
new grid view in drive

Jump to where your collaborator is while editing in Google Sites
When working on content in Google Docs or Slides, you can go to wherever your collaborator is working within the document or presentation by clicking their avatar in the top right corner. This week, we’re excited to announce a similar feature in Google Sites. Now, when a Site editor clicks on a collaborator’s avatar, they will jump to the selected tile of the clicked collaborator. If the collaborator is on a different page, the site editor will be taken to that page. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for February 12, 2024. | Available to all Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Learn more about following a collaborator on Google Sites.



Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Manage reported Google Chat content from the new moderation tool in the Admin console 
We’re introducing a centralized location for reviewing and taking action on reported Google Chat content in the Admin console under Apps > Google Workspace > Moderation, alongside the email quarantine tool for Gmail. | Google Chat content reporting and moderation is available to Google Workspace Enterprise Plus, Education Standard and Education Plus customers only. | Learn more about reported Google Chat content. 

Closed caption support in Google Meet expands to an additional thirty-one languages 
We’ve expanded support for closed captioning to include additional languages. | Learn more about captions & translated captions in Google Meet. 

Improving space creation in Google Chat 
We are making two improvements to the space creation flow in Google Chat: preventing duplicate space names and providing a method to configure spaces for specific use cases. | Learn more about space creation in Google Chat.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Rapid Release Domains: 

Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).  

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