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3 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Customizable Home tab for Google Chat apps 
Recently, we announced the availability of the "Home" tab for Google Chat apps through the Google Workspace Developer Preview Program. This feature allows developers to create a new tab in their Chat apps, known as “App Home”. App home can be customized to display user-specific dashboards, a list of open items and tasks, and more. We’re excited to announce this is now generally available for Google Workspace developers. | Rollout to Rapid Release domains and Scheduled Release domains is complete. | Available to all Google Workspace customers. | Learn more about sending an app home card message for a Google Chat app.
Customizable Home tab for Google Chat apps

Create Looker Studio reports from Google Sheets 
Looker Studio enables users to quickly build interactive reports and dashboards, and starting today they can now be created directly from Google Sheets. More specifically, users can: 
  • Pick which sheet or cell range to use in the generated report on Looker Studio. 
  • Transform the data in Sheets to an automatically generated Looker Studio report in a single click, and save and share the report with an individual or a team. 
The Looker Studio report remains connected to the Sheet, and can be refreshed to reflect data updates. | Rolling out to Rapid Release domains and Scheduled Release domains now. | Available to all Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Learn how to create a Looker Studio report from Google Sheets. 

Create Looker Studio reports from Google Sheets

Export Gemini data for users in your organization 
Super admins can now export all of their users Gemini data, including prompts and Gemini’s responses to those prompts. Expanding takeout to include Gemini data continues to ensure that our customers have control over their organization’s data in order to manage their data privacy and compliance needs. | Rollout to Rapid Release domains and Scheduled Release domains is complete. | Available to Google Workspace customers with the Gemini Enterprise and Gemini Business add-on, as well as those customers with Gemini (gemini.google.com) enabled for their users. | Learn more about exporting Gemini data, exporting all of your organization’s data, and exporting data by organizational unit, group, or user. Additionally, you can use the Help Center to learn more about allowing your users to download their data.





Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


External participants can now join Google Meet client-side encrypted calls 
We’re enhancing the experience for client-side encrypted Google Meet calls to include support for inviting external participants, including users without a Google account. | Learn more about external participants joining CSE Meet calls. 


Client-side encryption can now be selected as a data loss prevention condition 
You can now use client-side encryption as a condition for a data loss prevention (DLP) rule. | Learn more about the DLP rule. 


Seamlessly transfer between devices during a Google Meet call 
You can now smoothly transfer between devices while on a Google Meet call without hanging up and rejoining. | Learn more about transferring between devices during a Google Meet call. 


Import data from Slack to Google Chat using CloudFuze 
With the CloudFuze integration, you can move messages and memberships from Slack channels into Chat spaces. CloudFuze also imports data while maintaining historical timestamps to ensure users can start using spaces right where they left off. | Learn more about Google Chat and CloudFuze.


Get notified about application load failures for your Google Meet Hardware devices 
You can now opt-in to receive email or text message notifications when application load failures occur. Subscribing to alerts can help you stay on-top of what’s happening across your hardware fleet and quickly take action to resolve these issues. | Learn more about application load failure notifications.


Workspace Data Protection rules are now available for Gmail in Beta
Launching first to beta, we’re introducing data loss prevention rules for Gmail. Data protection rules help admins and security experts build a stronger framework around sensitive data to prevent personal or proprietary information from ending up in the wrong hands. | Learn more about Data Protection rules.



Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains: 
Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).   

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2 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Address access permissions for Google Drive embeds in Google Sites 
When adding embedded content from Google Drive into a Google Site, such as a PDF, document or presentation, site editors will now be prompted to address potential access permissions. The notification will also appear when site editors are publishing the site or sharing it with other site collaborators and viewers. This will ensure other site collaborators or viewers have permission to edit or view embedded Drive content when collaborating on a site. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for April 25, 2024. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Learn more about adding Google files, videos, website content, & more.
Address access permissions for Google Drive embeds in Google Sites

Track usage for Gemini for Workspace users in the Admin console
We recently announced the Gemini Business add-on which provides a subset of generative AI features, subject to monthly usage limits. Gemini Business customers can now check a user’s Gemini limit status in the admin console. For Gemini Enterprise and Gemini Business customers, admins can check their user’s last Gemini usage date as well. | Gemini usage and limit status reports are now available. | Learn more about Usage limits in Gemini for Google Workspace.




Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Introducing the AI Meetings and Messaging for Google Workspace add-on 
As we continue to expand our Gemini for Google Workspace offerings, we're excited to introduce the AI Meetings and Messaging add-on, which will help you have richer meetings and foster more meaningful collaboration. | Learn more about the AI Meetings and Messaging add-on. 

Introducing a new AI Security add-on for Google Workspace  
The AI Security add-on will give customers access to the AI Classification capability in Google Drive. AI Classification allows IT teams to automatically and continuously identify, classify, and label sensitive files across the organization. | Learn more about the AI Security add-on. 

Control your users’ access to new Gemini for Google Workspace features before general availability
We’re introducing a new setting in the Admin console which will give Gemini customers the ability to test Gemini for Google Workspace alpha features before they become generally available. Specifically, admins will be able to turn on alpha features for all Gemini provisioned Workspace users or for a subset of Gemini users in a particular Organizational Unit (OU) or Group. | Learn more about accessing Gemini for Google Workspace features. 

Protect sensitive admin actions with multi-party approvals 
To protect our customers from malicious actors taking sensitive admin actions, we’re launching multi-party approvals where one admin must approve certain sensitive actions initiated by another. | Learn more about multi-party approvals.

Changes to displaying the “deprovisioned” status for Google Meet hardware devices 
We are removing the “deprovisioned” state from the Admin console. You’ll no longer see devices in this state from the device status page (Devices > Google Meet Hardware > Devices), nor will you be able to filter for those labels. | Learn more about statuses for Google Meet hardware devices.



For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).   




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This announcement was part of Google Cloud Next ‘24. Visit the Workspace Blog to learn more about the next wave of innovations in Workspace, including enhancements to Gemini for Google Workspace.


What’s changing
We’re introducing a new setting in the Admin console which will give Gemini customers the ability to test Gemini for Google Workspace alpha features before they become generally available. Specifically, admins will be able to turn on alpha features for all Gemini provisioned Workspace users or for a subset of Gemini users in a particular Organizational Unit (OU) or Group.

To configure Gemini access features, go to Account settings > Gemini for Google Workspace


Who’s impacted
Admins and end users


Why it matters
As our Gemini for Workspace offerings continue to evolve, you may consider allowing your users to test Gemini features in alpha. This will give your users a head start on leveraging our latest AI features and provide Google with helpful feedback to improve Gemini features before they’re generally available. Alpha features get the same robust data protection standards that come with all Google Workspace services.

Getting started
        Please consider the following before configuring alpha access for your users:
    • Your users will receive all Gemini for Workspace alpha features — it is not possible to enable a subset of features or opt-out of specific features. 
    • Features will appear in alpha as soon as they are available — there is no advanced notice of these features appearing for Gemini  for Workspace alpha provisioned users.
    • As these features are not yet generally available, we will not offer full support for these features. Alpha features get the same robust data protection standards that come with all Google Workspace services.
    • You can also help us improve Gemini for Workspace by allowing users at your organization to provide feedback via research studies and surveys. 
Additionally, we strongly recommend that you and your users sign up for the Google Workspace alpha community page. Subscribing to this page will help users stay on top of the latest Gemini for Workspace alpha features. You can also ask questions about the features on this page.

Rollout pace

Availability
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This announcement was part of Google Cloud Next ‘24. Visit the Workspace Blog to learn more about the next wave of innovations in Workspace, including enhancements to Gemini for Google Workspace.


What’s changing
As we continue to expand our Gemini for Google Workspace offerings, we're excited to introduce the AI Security add-on for Google Workspace customers. 

At launch, the AI Security add-on will give customers access to the AI Classification capability in Google Drive. AI Classification allows IT teams to automatically and continuously identify, classify, and label sensitive files across the organization. This capability is powered with privacy-preserving AI models that can be uniquely trained for the specific needs of your organization. Classified files can then be protected with existing data loss prevention (DLP) controls. 

Who’s impacted
Admins

Why it matters
Drive Labels enable Workspace Administrators to up-level their security posture by closely monitoring activity on labeled files, and using labels as a vehicle for data loss prevention and lifecycle management policies. The challenge with label-based policies is that they are only effective on files that are correctly identified and labeled. Further, labeling files placed a considerable manual burden on Admins.

This is where AI Classification can help. By training models on customer-identified examples of content that match their data classification definitions, AI Classification can evaluate files where text can be extracted to see if it should be labeled.  This enables organizations to achieve label coverage at a scale and accuracy that is very difficult to accomplish through traditional means and manual Admin intervention. Once labeled, the organization's data can be protected by fine-grained security policies. 


Availability
The AI Security add-on is available for the following Google Workspace Editions:
  • Business Standard and Plus
  • Enterprise Standard and Plus
  • Enterprise Essentials and Essentials Plus
  • Frontline Starter and Standard
  • Google Workspace for Nonprofits 

Resources

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This announcement was part of Google Cloud Next ‘24. Visit the Workspace Blog to learn more about the next wave of innovations in Workspace, including enhancements to Gemini for Google Workspace.

What’s changing
As we continue to expand our Gemini for Google Workspace offerings, we're excited to introduce the AI Meetings and Messaging add-on, which will help you have richer meetings and foster more meaningful collaboration.


At launch, the AI Meetings and Messaging add-on will give customers access to Google Meet features such as studio look, studio lighting, studio sound, and take notes for me (coming soon in Alpha) allowing customers to have more effective and efficient meetings. In the future, AI Meetings and Messaging will also provide access to Gemini features in Google Chat features such as on-demand conversation summaries and automatic translation of messages.


Who’s impacted
Admins


Why it’s important
The AI Meetings and Messaging add-on, along with the new AI Security add-on also announced at Google Cloud Next ‘24, give our customers more ways to work with AI that best suits the needs of their organization. The AI Meetings and Messaging add-on can help enhance collaboration across Meet and Chat with a variety of features such as:

  • Generative backgrounds in Google Meet
  • Studio look, studio sound, and studio lighting in Google Meet
  • Real time translated captions in Google Meet
  • Take notes for me in Google Meet (coming soon in alpha) 
  • And upcoming features like:
    • Translate for me in Google Meet and Chat for automatic language detection and translation 
    • Adaptive audio in Google Meet for synchronized audio and no feedback when multiple users join a meeting from a room using only their laptops
    • Screenshare watermark in Google Meet to help discourage the copying and unauthorized distribution of shared content
    • On-demand conversation summaries in the home view of Google Chat to get you caught up quickly

Visit our Help Center for a complete list of features available for the AI Meetings and Messaging add-on. Keep an eye on the Workspace Updates blog for new feature launches in the future.


Additional details
Some announced Meet and Chat features for this add-on will be available later this year. More details on timing will be shared in the coming months here on the Workspace Updates blog. This announcement on the Workspace Updates blog has more information about how to enable alpha testing for your end users.


Getting started
Availability
The AI Meetings and Messaging add-on is available for the following Google Workspace Editions:
  • Business Starter, Standard, and Plus
  • Enterprise Starter, Standard, and Plus
  • Frontline Starter and Standard
  • Enterprise Essentials, Essentials Plus
  • Nonprofits

Resources

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What’s changing 
On February 8, we announced the next chapter of our Gemini era. As part of this change, starting today, the Duet AI for Google Workspace Enterprise add-on is now called Gemini Enterprise. Gemini Enterprise includes full usage and access to generative AI features in Workspace, such as help me write, organize, and visualize, and more. Gemini Enterprise will continue to be the best way to get our most advanced AI features, like live translated captions in Meet. 


We’re also introducing Gemini Business, which is available to new and existing Google Workspace customers (see the availability section below for more details). Gemini Business is a Workspace add-on subscription which provides a subset of the generative AI features available in Gemini Enterprise, subject to monthly usage limits. With tools to enhance productivity, boost creativity, and save you time, Gemini Business is a good option for businesses looking to get started with generative AI. 


In addition, customers of Gemini Enterprise and Gemini Business can now chat directly with Gemini through a new standalone experience (gemini.google.com).This experience, which starts rolling out today, is built on our 1.0 Ultra model*, and provides enterprise-grade data protections and admin controls. Gemini can be a starting point for work and a better way to research, brainstorm, and analyze information—all with the capability to double check responses with confidence. With a Gemini Business and Gemini Enterprise plan, your conversations are not used for advertising purposes, reviewed by human reviewers, nor used to improve generative machine-learning technologies. For more information, see the latest on the Workspace blog and our previous post on how we’re protecting your Google Workspace data in the era of generative AI. Roll out of Gemini starts today for Gemini Enterprise and Gemini Business customers and will continue over the next several days.


Who’s impacted
Admins


Why it’s important
With these new offerings, businesses will have greater access to our robust suite of AI-powered features, which can be used to:
  • Research, brainstorm and analyze information in Gemini (gemini.google.com), with access to Google’s 1.0 Ultra and enterprise-grade data protections
  • Double-check responses to validate information in Gemini (gemini.google.com)
  • Chat with Gemini (gemini.google.com) to get the words and visuals just right and easily bring the output from Gemini to your new or existing document, presentation, or email
  • Help you write and refine emails in Gmail—even on the go from your mobile device
  • Help you write, refine, and proofread content in Google Docs
  • Generate original images for your presentations directly in Google Slides
  • Create plans for projects in Google Sheets with just a simple prompt
  • Look your best in Google Meet with studio look 
  • Generate background images in Google Meet
  • Use translated captions in Google Meet
Gemini Business is a great option for organizations looking to get started with generative AI. Gemini Enterprise will be the right choice for organizations that want to ensure full access to generative AI features from Google. Customers are able to have both Gemini Business and Gemini Enterprise licenses in the same domain, providing flexibility in how they roll out generative AI in their organization.


Additional details
Gemini Enterprise is now available for Google Workspace Nonprofits
Gemini Business and Gemini Enterprise add-ons can now be purchased by non-profits customers with a Google Workspace for Nonprofits subscription. Use this link to learn more about Gemini for Google Workspace.

Availability
  • Gemini Business is available as an add-on for Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Starter, Enterprise Standard, Enterprise Plus, Frontline Starter, Frontline Standard, Enterprise Essentials, Enterprise Essentials Plus, and Google Workspace for Nonprofits.

    We're working to bring Gemini for Workspace to our education customers, and we look forward to sharing more about this in the coming weeks.

  • *Gemini (gemini.google.com) is not currently available to Gemini Enterprise and Gemini Business users working in Hong Kong, France, or French territories. However, all other Gemini for Google Workspace features are supported in these locales. 
  • Gemini for Google Workspace features are only available for users over the age of 18.

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