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What’s changing

We’re introducing a centralized location for reviewing and taking action on reported Google Chat content in the Admin console under Apps > Google Workspace > Moderation, alongside the email quarantine tool for Gmail. Here can be found an overarching view of active and resolved reports, as well as additional information and context about reported messages, allowing for more informed decisions to be made.

Super admins will have access to the moderation tool and can also assign users the new “Moderate Chat content report” privilege. The new privilege can be assigned to users in your organization who are best suited to review Chat content, helping to reduce the burden on super admins.


Who’s impacted
Admins and designated moderators 


Why it’s important
Google Chat is key to accelerating productivity and collaboration — content reporting and moderation helps ensure that information exchanged across Chat is safe and appropriate.  When a report is submitted by users, the moderation tool can be used to:

  • See all reports associated with the message (including those resolved in the past).
    • Note that resolved reports will be removed from the Moderation tool after 180 days.
  • Review the edit history of a message and conversation transcript, including up to five messages posted before the reported message.
  • Conversation details provide information about the type of conversation (direct messages, group direct messages, or Spaces) with number of participants, space managers, guidelines, etc.


Using this information, combined with organization policies, admins and moderators can choose the best course of action, whether that be deleting a specific message or deleting an entire space before resolving the report. Additionally, moderators can add comments to the report for prosperity should the content require further auditing in the future.

The moderation tool can be accessed in the Admin console by selecting Apps > Google Workspace > Moderation.

Upon selecting a reported message, you’ll see a variety of information including conversation details and other reports for the message.

You can select “Show more” from the “Reported message” section to view up to five messages sent prior to the reported message.



Additional details
As part of this change, the moderation tool will also include a tab for managing quarantined Gmail messages. Visit our Help Center for more information regarding setting up email quarantine and the admin privileges required to manage quarantined messages. The Gmail tab is available to all Google Workspace customers.


Getting started


Rollout pace

Availability
  • Google Chat content reporting and moderation is available to Google Workspace Enterprise Plus, Education Standard and Education Plus customers

Resources

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What’s changing
Last November, we introduced starred on web, an additional shortcut in the redesigned Google Chat navigation panel that helps you stay on top of your most important messages. Today, we’re excited to announce this is now available on Android and iOS mobile devices. 
star messages on mobile

Getting started 
Rollout pace 
Android: 
iOS: 
Availability 
  • Available to all Google Workspace customers and users with personal Google Accounts
Resources 
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What’s changing 
You can now quickly join a meeting as a guest without signing into a personal or work Google account or creating a new Google account. This functionality already exists for meetings on the web and, by expanding to mobile, guests now have greater flexibility for joining Meet meetings on the go. 




To join as a guest, you need to be on the Calendar invite for the meeting or have been provided the meeting code or the meeting link beforehand. Before you join the meeting, you’ll be prompted to enter your name and “knock” (aka ask to join the meeting) to be admitted. Once a meeting host or co-host accepts your knock, you’ll jump right into the meeting.

Getting started
Rollout pace
  • iOS: Available now.
  • Android: Extended rollout (potentially longer than 15 days for feature visibility) starting on January 17, 2024

Availability
  • Available to all Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts.


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What’s changing 
In September 2023, we announced the next phase of digital whiteboarding for Google Workspace. At that time, we announced that new whiteboarding tools would soon be integrated with Series One Board 65 and Desk 27 devices. By the end of the month, Lucidspark by Lucid Software can be launched directly from these devices. With this integration, users will be able to share and participate in a Lucidspark whiteboard session in a Meet call, either initiated from the Series One Board 65 and Desk 27 or a remote participant on the call.



Who’s impacted
Admins and end users


Why you’d use it 
Integrating third-party collaboration tools is a key component of the new digital whiteboarding experience in Google Workspace. Specifically, we’ve heard from our customers that whiteboarding tools like Lucidspark by Lucid Software help their teams work better together with features like infinite canvas, templates, and diagramming. Today, Lucidspark can already be launched inside a Meet call from your laptop. Now, you also have the option to use Lucidspark on the Board 65 and Desk 27 devices within a Meet call.


Later this year we’ll introduce support for launching FigJam and Miro directly from Board 65 and Desk 27 devices. We’ll provide an update here on the Workspace Updates blog with more information at that time. For more information on the future of digital whiteboarding in Workspace, please refer to our initial announcement.


Getting started

Rollout pace

Availability
  • Available to all Google Workspace customers with Google Meet Board 65 and Desk 27 devices


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What’s changing 
We’re expanding the existing interoperability between Google Meet, Cisco Webex, and Zoom to include Android-based Meet hardware devices from Poly. Specifically, these devices include: Poly Studio X30, X50, X52, and X70. 


Note that Webex and Zoom interoperability supports core video conferencing features. Some advanced features, such as polls, wired present, and dual-screen support may not be available when using Poly Meet hardware to join Webex or Zoom meetings.

Getting started

Admins: 
End users: 
  • When enabled by your admin, you can join a Webex or Zoom meeting from a Poly Android-based Google Meet hardware device by: 
    • Joining an ad-hoc call by tapping "Join or start a meeting" on your touch controller and selecting Webex or Zoom from the dropdown options. 
    • Joining a scheduled call by adding a room to an event with Webex or Zoom meeting details.  
      • Note: Calendar events that originate outside of Google Calendar must be duplicated and populated with room details manually.
  • Visit the Help Center to learn more about Google Meet interoperability.
Rollout pace

Availability
  • Available to all Google Workspace customers with Google Meet hardware subscriptions

Resources

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What’s changing 
Google Meet is now supported on Logitech’s Rally Bar and Rally Bar Mini Android-based appliances for collaboration rooms and spaces of just about any size. After initial setup, admins can easily enroll, manage, and monitor these devices using the Google admin console. Google Meet on Logitech Android-based devices is supported on CollabOS v1.11 as a video conferencing provider. The following Logitech Android devices now support Google Meet: 
  • Logitech Rally Bar 
  • Logitech Rally Bar Mini
  • Tap IP


Additional details
As part of this launch, we are also providing admins with a new capability to protect their room devices using a passcode. This ensures that only authorized users are able to access and change the room’s device settings. This feature is only available for Logitech Rally Bar and Rally Bar Mini in appliance mode, where Rally Bar’s built-in computer supports Google Meet without the need for an additional computer or a user’s laptop. Visit the Help Center to learn more about setting up Logitech devices as Meet Hardware and enrolling your devices.

Getting started
  • Admins: 
    • Logitech Rally Bar and Rally Bar Mini appliances will need to be updated to CollabOS 1.11 in order to select Google Meet as the conferencing partner application. 
    • Once the device is updated to CollabOS 1.11 and the conferencing partner is set to Google Meet, follow the on-device prompts to enroll the device onto the Google Meet hardware admin console. Visit the Help Center to learn more about setting up Logitech devices as Meet Hardware.
    • Google Meet on Logitech Android appliances require Google Meet hardware licenses, please reach out to a Google Meet hardware reseller. 

  • End users: No action required. Once a Logitech Rally Bar and Rally Bar Mini have been successfully enrolled, you can join Google Meet meetings normally.
Rollout pace
  • This update is available as part of Logitech’s CollabOS 1.11 release. For more information, please reach out to your Logitech account team or reseller.

Availability
  • Available on Logitech Rally Bar and Rally Bar Mini customers. Support for additional Logitech devices will be added over time. 
  • Available to all Google Workspace customers.


Resources


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What’s changing
Since introducing the new sharing dialog for Google Drive, Docs, Sheets, Slides, and Forms in 2020, we’ve made several enhancements to make sharing effortless across Workspace. Today, we’re excited to announce the option to share any file with all meeting participants on a Google Calendar invite via the sharing dialog within a file. 


As a file owner or editor, go to the Share button in a file > type in the title of a calendar event > select the event > confirm the correct list of meeting attendees are added > select the users’ access level > click Send. 
Sharing “Weekly notes” to a meeting using the sharing dialog

If you’d like to link the file to the calendar invite, you can select “Attach to calendar event” before clicking Send. 
Attaching a file to a calendar event


Who’s impacted 
End users 


Why you’d use it 
We know sharing files is critical to building a collaborative environment. With this new feature, users can easily share files with meeting attendees before a meeting, ensuring everyone is prepared and able to collaborate on the same file. 


Additional details 
If you attach a file directly to a Calendar invite, you will see a pop-up asking if you'd like to share the file with the meeting attendees. 


Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: To share a file to a calendar event, you must be the file owner or editor and be a participant on the meeting that you’re sharing to on your calendar. Visit the Help Center to learn more about sharing files from Google Drive. 

Rollout pace 

Availability 
  • Available to all Google Workspace customers and users with personal Google Accounts 

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What’s changing
We’re making some updates to the Google Drive metrics in the Admin Console Apps reports and the Reports API. As a result of these improvements, admins who analyze metrics will have more reporting clarity and can better understand activity trends within their domain. Specific changes include: 
  • Metric dates will shift from Pacific Daylight Time (PDT) to Pacific Standard Time (PST).
  • Moving files between team drives and directly sharing items inside shared drives will now be included in the sharing metrics.
  • Sharing items with embedded content will now be counted as a single action in the sharing metrics, versus being counted twice. 
  • Metrics that calculate the number of owned items added or removed will no longer include activity for changing permissions that do not impact a user’s ability to access a file.

Who’s impacted 
Admins 


Getting started 
  • Admins: Admins with Drive Audit-enabled SKUs can access the metrics in the Admin Console > Reporting > Apps Reports or through the Reports API. 
  • End users: There is no end user setting for this feature. 
Rollout pace 
Availability 
  • Metrics are available to customers on Drive Audit-enabled SKUs with access to the Admin Console and Reports API. This includes: Google Workspace Business Starter, Business Standard, Business Plus, Essentials Starter, Enterprise Essentials, Enterprise Essentials Plus, Enterprise Standard, Enterprise Plus, Frontline Starter, Frontline Standard, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, Nonprofits, Cloud Identity and Cloud Identity Premium customers
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What’s changing

Google Workspace admins can now turn on “Profile discovery” for their users. When turned on, users can customize how they appear across Google products to people who search for them by their phone number or email. Specifically, you can choose how you want your name to be displayed and how your profile picture will be displayed. 

This feature is available in open beta, which means no additional sign-up is required to use the feature.








In the Admin console, under Directory Settings > Profile editing, you can turn “Profile discovery” on or off for your users.

To help people recognize you, we’ll share basic information needed to confirm your identity. After you interact with someone, they'll typically see your full name, profile picture, and more from your Google Account.




Getting started
Rollout pace


Availability
  • Available to all Google Workspace customers

Resources
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What’s changing
Educators can now turn any YouTube video into an interactive lesson by adding questions for their students to answer throughout the video. 

The interactive questions feature turns a passive watching experience into an engaging one, and improves students’ understanding of a subject by providing them with the space to make mistakes, review incorrect answers and assess correct answers at their own pace. 

Once students within a class have completed the video activity, educators will have access to a dashboard of key insights based on student engagement levels. 
Introducing interactive questions for YouTube videos in Google Classroom


Who’s impacted 
Admins and end users 


Why you’d use it 
While interactive YouTube video assignments will be beneficial to students, it will also help educators identify concepts that need more instruction time, discover students who may need extra support and also shape future lesson plans. Educators are also able to scale individualized support since students will get real-time validation as they answer certain question types in the video activities. 


Additional details 
You can now use the “Resources” tab in the Classroom left navigation to find and manage all your video activities and practice sets. 


Getting started 

Rollout pace 

Availability 
  • Available to Education Plus and the Teaching and Learning Upgrade 

Resources 
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What’s changing 
Following the expansion of grading systems in Google Classroom, we’re adding an additional feature that gives teachers even more flexibility when it comes to grading for assignments and classwork. 

Starting today, teachers can mark an assignment for a particular student as “Excused” instead of giving it a 0-100 score. This will exclude that particular assignment from the student’s overall grade. We hope this requested feature addresses various class scenarios, such as wanting to drop a student’s lowest assignment, excusing an assignment when a student is absent, or any other circumstance in which an assignment should not be included in a student’s grade. 
excuse assignments in Classroom


Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: Visit the Help Center to learn more about excused grading.
Rollout pace 
Availability 
  • Available to all Google Workspace customers and users with personal Google Accounts 
Resources 
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What’s changing
From your Google account settings, you can now record your name and share its pronunciation with other users. The pronunciation can be played from your profile card across various Google Workspace tools such as Gmail or Google Docs on web or mobile devices. We hope this update makes it easier for you to represent yourself and connect with colleagues in Google Workspace. 


When you record and share your name pronunciation, it can be viewed across various Workspace products



Getting started 

Rollout pace 

Availability
  • Available to Google Workspace Business Starter, Business Standard, Business Plus, Essentials Starter, Enterprise Essentials, Enterprise Essentials Plus, Enterprise Standard, Enterprise Plus, Frontline Starter, Frontline Standard, and Nonprofits customers
  • Not available for Google Workspace Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade customers 

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What’s changing
As part of our initiative to bring adaptive framing to Google Meet meeting rooms, we’re proud to announce that you can now access Huddly’s continuous framing capability available as part of the Series One room kit hardware devices. Huddly’s new framing solution continuously adjusts to include participants coming and leaving the room. The feature can be turned on by meeting participants directly from the touch controller. Using Huddly framing helps keep those in the meeting room in view no matter where they are, so that they’re more visible to other participants in the meeting which creates a more engaging experience.

To support this change, we’ve: 
  • Updated the camera control tab on the touch controller to display all the framing options available in your meeting rooms and allow users to toggle between them. 
  • Moved the camera self-view from the manual control component on the touch controller to the TV/monitor display for optimal placement. With meeting spaces becoming more diverse, the display is the most common, accessible interface to all meeting participants. 
  • Changed “home” button in manual control to “Reset to Default”

Select “Camera control” and then “Framing by Huddly” to use this feature.


Getting started

  • Admins: There is no admin control for this feature at this time. We plan to introduce an admin control in the future and will provide more information once it’s available.
  • End users: This feature will be OFF by default. Visit the Help Center to learn more about using device-based framing and using the Meet the touchscreen to control audio and video. Note that Huddly continuous framing must be turned on for each meeting and will not carry over to the subsequent meetings. 

Rollout pace


Availability

  • Available to all Google Workspace customers using Google Meet Series One room kits 

Learn more

Resources


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What’s changing 
Today, the Google Meet Web Add-ons SDK is available through our Developer Preview Program. Developers can use the SDK to bring their app experience right into Meet. End users can install, open, and collaborate in apps right inside a meeting, either as the meeting focal point, or in the sidebar — all without ever leaving Meet. 


Recently, we announced the availability of the Google Meet API through the Google Workspace Developer Preview Program. The Google Meet Add-ons SDK expands on these platform capabilities and allows developers to integrate apps and workflows directly into the Meet UI. There are two ways in which add-ons show up in Meet: the main stage of a meeting or the meeting side panel. The main stage allows apps to be the focal point of a meeting experience, unlocking the opportunity for add-on users to collaborate while in a meeting. The side panel allows users to to share data, take surveys, or update records while staying focused on the discussion in the meeting.




Partners such as Atlassian, Figma, Lucid, Miro, Read.ai, and Polly.ai have already built and launched Meet Add-ons, and we’re excited to see what other apps and workflows developers will build into Meet’s highly-interactive surfaces.






During Developer Public Preview, add-ons can only be deployed within your domain and are only accessible when using Google Meet on the web. In the coming months, we will also launch Meet Add-ons SDKs for Android and iOS to expand these capabilities to mobile form factors. 


To access the preview SDK, please join the Google Workspace Developer Preview Program.


Who’s impacted
Admins and developers



Why you’d use it 
Using the Google Meet Add-Ons SDK, developers can integrate their apps directly in Google Meet. In turn, meeting participants can leverage these apps to collaborate on a whiteboard, brainstorm with the latest design files, and more all without leaving the Meet user interface.


Getting started
Rollout pace

Availability
  • Available to all Google Workspace customers

Resources

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What’s changing
We recently announced a redesigned search results page in Google Chat that highlights matching keywords in search results and shows clear demarcation between results for easier browsing. 

Today, we’re introducing condensed versions of your search results to only show the relevant parts of a message that match closest to your search query. By selecting “Show more”, you can view the entire message without the need to open the conversation. 
search results in Chat


Who’s impacted
End users 


Why it matters 
This update enables you to quickly identify the right search result in Chat. 


Additional details 
Search results are based on the exact query, as well as any additional queries that might have been triggered (secondary query, synonyms, spell corrections, etc). 


Getting started 
Rollout pace 
Web: 
Mobile: 
  • This feature is available now for all users. 

Availability 
  • Available to all Google Workspace customers and users with personal Google Accounts 
Resources 
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What’s changing 
Earlier this year, we introduced eSignature for Docs and Drive in beta. Today, eSignature for Docs and Drive is rolling out in general availability for all Workspace Individual customers. 


Built directly into Google Docs, eSignature makes it easier for solopreneurs and small businesses to request signatures, keep track of and manage contracts like customer agreements, vendor contracts, stakeholder sign-offs and more. eSignature can be used to: 
  • Request signatures, see the status of pending signatures, and find completed contracts. 
  • Sign official contracts directly within Google Drive, eliminating the need to switch apps or tabs. 
  • Create a copy of any given contract so it can be used as a template to initiate multiple eSignatures requests.



Since the last announcement, we’ve expanded functionality to include the following features:
  • Audit trail: all completed contracts will automatically contain an audit trail report.
  • Multi-signer: the ability to request a signature from more than one user.
  • Non-Gmail users: the ability to request an eSignature from non-Gmail users.
  • Initiating eSignature on PDF (beta): the ability to initiate an eSignature on PDF files stored in Drive.

We’ll also be introducing more features for eSignature in the next few months, including:
  • PDF templates: the ability to easily reuse a PDF file as contract templates.
  • Custom text fields: the ability to ask signers to add relevant information (e.g. job titles, email address) to the contract. 

Additional details
Select Google Workspace editions (see the “Availability” section below) can apply to beta test eSignature using this form. We will be accepting beta applications until December 18, 2023.


This feature will be available as part of a larger beta, which includes access to new custom email layouts in Gmail. These new email layouts allow users to customize existing templates, reuse a custom layout in multiple email campaigns, or create a brand new layout from scratch. Once you sign up for the beta you will see the eSignature and new Gmail features in the coming weeks.

Getting started

Rollout pace

Availability
  • Available to Google Workspace Individual Subscribers 

  • Eligible for beta: Google Workspace Business Standard, Business Plus, Enterprise Starter, Enterprise Standard, Enterprise Plus, Enterprise Essentials, Enterprise Essentials Plus and Education Plus

Resources

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What’s changing 
Earlier this year, we announced the beta availability for admins to display custom notifications when a Google Chat message is blocked or intercepted based on data loss prevention rules. Beginning today, this feature will become generally available on web and mobile. 


Custom notifications give admins the opportunity to provide their users with more context about why they were blocked from sending a specific message, what they can do to unblock themselves, and include links to additional resources, such as organization guidelines for sensitive data with actionable recommendations. For more information, please reference our original announcement.

Getting started
  • Admins: 
    • Custom notifications can be set per each data protection rule at the domain, Organizational Unit (OU), or group level. 
    • When creating a rule, in Step 4: Actions, under “User Message”, select “customize message”.  Custom notifications can also be applied to existing DLP rules. If admins do not customize the notification, the generic notification will be shown to users.
    • Visit the Help Center to learn more about preventing data leaks from Chat messages & attachments.


  • End users: There is no end user action required. Depending on your admin settings, you’ll see more detailed information if you’re trying to send a Google Chat message that meets conditions defined in a data loss prevention rule.


Rollout pace

Availability
  • Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, the Teaching and Learning Upgrade, Education Plus, and Frontline Standard customers
  • DLP for Chat is also available to Cloud Identity Premium users who are also licensed for Workspace editions that include Google Chat and Audit and investigation. Visit the Help Center for more information. 

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What’s changing 
Ensuring only managed applications can access sensitive information is vital to security. Currently, when admins make a policy change that results in an app going from unmanaged to managed, if a policy violation is detected, a 24-hour grace period is given to users to comply with the change. After this grace period, users will lose the ability to access their Google Workspace account. 


Moving forward, we’re adjusting a few components to how this grace period operates to boost compliance and prevent inadvertent circumvention. Specifically:

Grace Period 

Situation

Next Steps



None 

-The managed apps policy violation is detected during the device enrollment.

-The managed apps policy violation by an app is detected after 24 hrs from the moment the admin changes the policy.

Users will be prompted to install the app from the Google Device Policy app for IOS or they will lose access to Google Workspace.

Visit the Help Center to learn more.


24 hours

The managed apps policy violation by an app is detected within the 24hrs from the moment the admin changes the policy. 



Who’s impacted
Admins and end users


Why it’s important
Improving these safeguards helps ensure that  only managed applications can access sensitive organization information. If the managed applications do not meet the requirements of the access policies set by admins, managed application access to Workspace data is deactivated until users take the proper steps.


Getting started

Rollout pace
Availability
  • Available to Google Workspace Frontline Starter and Frontline Standard, Business Plus, Enterprise Standard and Enterprise Plus, Education Standard and Education Plus; Enterprise Essentials and Enterprise Essentials Plus and Cloud Identity Premium customers

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What’s changing 
Admins can now view “Sensitive Content Snippets” for data loss prevention (DLP) rules. This applies to DLP events for Drive, Chat, and Chrome. When turned on, snippets will log the matched content that triggered a DLP violation in the security investigation tool. Admins can use the information captured in the snippet to better identify actual security risks, determine whether a false positive was returned, and decide on an appropriate course of action.




Getting started
  • Admins: 
    • Make sure any admins who need to review the snippets have the "view sensitive content" privilege. Only super admins have the ability to hide or unhide sensitive data.

    • This feature will be OFF by default and can be turned on in the Admin console by going to Security > Data Protection > Data Protection Settings > Sensitive Content Storage.
      • To view snippets in the security investigation tool, select any row from the “Description column” and scroll down to “Sensitive Content Snippets”. Here you’ll see the matched detector ID, the matched content starting character, and the matched content length.

    • Visit the Help Center to learn more about viewing content snippets that trigger DLP rules, using Workspace DLP to prevent data loss, and the security investigation tool.

  • End users: There is no end user impact or action required.
Rollout pace

Availability
  • Available to Google Workspace Frontline Standard, Enterprise Standard and Enterprise Plus, Education Fundamentals, Education Standard, Teaching and Learning Upgrade, and Education Plus, and Enterprise Essentials Plus customers
  • Also available to Cloud Identity Premium and BeyondCorp Enterprise customers

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What’s changing

Admins can now set client-side encryption (CSE) to be on by default for:

  • Newly created Gmail messages, Google Calendar events. 
  • Newly created Google Docs, Sheets, and Slides files.
  • Newly uploaded Google Drive files.

Admins can set client-side encryption as default on for users in Organizational Units (OUs) that regularly handle sensitive data requiring additional encryption. This allows organizations the flexibility to meet their compliance and regulatory requirements and reduce the burden on change management programs. Users are prompted to create a CSE object natively in each app meaning their emails, events and files are encrypted by default with customer-managed keys and are private from Google. For organizations with strict regulatory or sovereignty needs, this can help them close compliance gaps by defaulting users to the preferred mode for handling sensitive data.  

Drive:


Gmail:

This is available on the web initially, with support coming for mobile apps in the future. 

Who’s impacted

Admins and end users


Why it matters

This feature is important for Google Workspace admins as it improves users compliance behavior without sacrificing productivity and increases control for admins implementing data control policies. It also includes improved audit logs, providing more detail for admins compiling regulatory compliance reports.

Workspace already uses the latest cryptographic standards to encrypt data by default, at rest and in transit between our facilities. Client-side encryption goes beyond this, giving organizations authoritative control and privacy as the sole owner of private encryption keys and the identity provider of the encryption keys. It gives organizations higher confidence that any third party, including Google and foreign governments, cannot access their confidential data. Users can continue to collaborate across their preferred apps in Workspace while IT and compliance teams can ensure that sensitive data stays compliant with regulations. 


Getting started

Rollout pace

Availability
  • Google Workspace Assured Controls is available as an add-on to Google Workspace Enterprise Plus customers only. For more information, contact your Google account representative.

Resources

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