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New updates 


There are no new updates to share this week. Please see below for a recap of published announcements. 

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Allow collaborators to analyze data in Connected Sheets with delegated access 
Admins can now allow their users to delegate access to BigQuery when using Connected Sheets. This enables end users with access to BigQuery data to delegate their credentials to collaborators to allow them to refresh or edit analysis as needed. | Available to Google Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus customers only. | Learn more. 

Sync Apple DEP and Google Mobile Device Management servers on demand 
Admins can now trigger an on demand sync between Apple DEP and Google Mobile Device Management (MDM) servers for company owned devices. | Available to Google Workspace Enterprise Standard, Enterprise Plus, and Cloud Identity Premium customers only. | Learn more.

Add data loss prevention to Google Chat, now available as an open beta 
Admins can now establish data loss prevention (DLP) rules for Google Chat that can help protect sensitive data from getting to unauthorized users. | Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, and the Teaching & Learning upgrade customers only and Cloud Identity Premium users who are licensed for Workspace editions with Drive audit log. | Learn more. 

Better sharing options for appointment schedules 
We’ve made it easier to share appointment schedules on web through a new Share button. This update allows appointment hosts to copy a short link to all appointment schedules or a specific booking page, and add HTML to embed a booking page on their website. | Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, and Nonprofits customers only. | Learn more. 

Use Miro within Google Meet for an immersive and collaborative whiteboard experience 
You can now leverage Miro, a third party online whiteboarding app, for ideating and problem solving as a group in Google Meet. | Learn more. 

Trust rules for Google Drive are now available in open beta 
The closed beta we announced in 2021 for trust rules in Google Drive that gives admins more control over how files can be shared, both within and outside of their organization, is now available as an open beta. | Available to Google Workspace Enterprise Plus, Enterprise Standard, Education Plus, and Education Standard customers only. | Learn more. 


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).
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Quick summary 
For select Google Workspace editions, admin can now trigger an on demand sync between Apple DEP and Google Mobile Device Management (MDM) servers for company owned devices. Additionally, they will also be able to see when this sync was last triggered. 


While this sync takes place automatically once every several hours, admins can now request this sync on demand for time sensitive needs. For example, admins can use this option to start a sync immediately for sensitive inventory changes on Apple devices. 

The “Sync DEP Devices” option in the Admin console under Devices > Mobile and endpoints > iOS Settings > Apple certificates.


Getting started 

Rollout pace 
Availability 
  • Available to Google Workspace Enterprise Standard, Enterprise Plus, and Cloud Identity Premium customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Fundamentals,Frontline, and Nonprofits, Cloud Identity Free, or G Suite Basic and Business customers 

Resources 
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New updates 
Updated rollout schedule for additional Calendar statuses in Google Chat 
We’d like to provide updated rollout information for additional Calendar statuses in Google Chat, previously announced on March 14, 2022: 
  • Rollout for Rapid release domains will be complete on Wednesday, May 5, 2022. 
  • Rollout for Scheduled release domains will begin on Wednesday, May 11, 2022 and is expected to be complete by Tuesday, May 24, 2022. 


Previous announcements 
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details. 



Easily manage storage related activity and policies through new storage management tools in the Admin console 
In the Admin console, storage related activities can now be accessed and managed from a single source. | Learn more. 



Quick access to additional actions when composing a message in Google Chat on iOS 
When using Google Chat on iOS, you can now easily take additional actions by hovering over the plus (“+”) icon next to the compose bar. You’ll see a variety of options such as: 
  • Sharing a Google Meet link 
  • Creating a meeting in Calendar 
  • Accessing Google Drive Text formatting options and more. 




Enhanced menus in Google Docs improves findability of key features on desktop 
We’re updating the menus in Google Docs to make it easier to locate the most commonly-used features. In this update you’ll notice: 
  • Shortened menus for better navigation 
  • Reorganization for more intuitive feature location 
  • Prominent icons for faster recognition 



Warning banners alert users of suspicious Google Docs, Sheets, or Slides files on web 
Previously, we announced warning banners for potentially malicious or dangerous files in Google Drive. We’re extending these warnings at the file-level — going forward, if you open a Google Docs, Sheets, or Slides file on the web, you’ll see these warnings. | Learn more. 


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).
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Quick launch summary 
When using Google Chat on iOS, you can now easily take additional actions by hovering over the plus (“+”) icon next to the compose bar. You’ll see a variety of options such as: 
  • Sharing a Google Meet link 
  • Creating a meeting in Calendar 
  • Accessing Google Drive 
  • Text formatting options and more. 




We hope this makes it easier to do your best work and collaborate when using Google Chat on your mobile device. 

Getting started 
  • Admins: There is no admin action required. 
  • End users: Visit the Help Center to learn more about how to use Google Chat. 

Rollout pace 

Availability 
  • Available to all Google Workspace customers and users with personal Google Accounts 

Resources 
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Quick summary 
You can now specify which Google Chat and Gmail contacts you still want notifications from when your iOS device is in Focus mode. This is useful in situations where you need to limit screen time, but don’t want to miss an important message when other notifications are silenced. 



Getting started 

Rollout pace 

Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers Available to users with personal Google account 

Resources 
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Update
[April 29, 2022]: 

  • Rollout for Rapid release domains will be complete on Wednesday, May 5, 2022.
  • Rollout for Scheduled release domains will begin on Wednesday, May 11, 2022 and is expected to be complete by Tuesday, May 24, 2022.

What’s changing

In addition to seeing when someone is out of office, you can now see additional Google Calendar statuses like “In a meeting” or “In focus time” in Google Chat. 




Additional Calendar statuses on web




Additional Calendar statuses on mobile

Who’s impacted

Admins and end users


Why you’d use it

We hope by surfacing these additional statuses, this will make it easier for your colleagues to identify appropriate times to message you.


Additional details

Additionally, the Admin control for Calendar availability will be updated to include configuration options for displaying “In a meeting” or “In focus time” blocks.




See below for more information on availability. 


Getting started


Rollout pace
End user availability 

Android & iOS:


Web:

Admin setting
  • This feature is available now.

Availability
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers
  • Not available to Google Workspace Individual users or users with personal Google accounts

Resources

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Quick launch summary 

Last year, we announced the ability to add page breaks before paragraphs on web. Now, this function is available on mobile. 

You can mark a paragraph to always begin on a new page with the new “Add page break before” option in Google Docs. This is particularly useful if you want certain paragraph styles to always create a new page such as titles, subtitles, or headings. 



Page break before paragraph on mobile

Page break before paragraph on mobile


This also means that you can import and export Microsoft Word and other third-party documents that have “Page break before” applied to paragraphs and Docs will retain that formatting. 

Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: This feature is available by default. Visit the Help Center to learn more about paragraph styles in Docs. 

Rollout pace 

Android 

iOS 

Availability 

  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 

Resources 

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What’s changing

You can now start or join meetings and audio calls from 1:1 chats in Google Chat in Gmail on Android and iOS. At the moment, this feature will be available for 1:1 chats only.

To ring someone directly, select the phone or video icon in the top right corner of a 1:1 chat.


 


To join a call, select the phone or video chip within the 1:1 chat. While on a call, you’ll see a banner of the person you’re on a call with, the call duration and a Meet icon in the chat roster.




Missed calls will be indicated with a red phone or video icon within the conversation and the chat roster.





Who’s impacted
End users


Why you’d use it
As some teams begin to return to office, while others remain distributed, we hope this makes it easier to connect with your colleagues in the hybrid work world. This feature will allow you to seamlessly switch between chat to a video or audio call when needed, helping you collaborate and move your work forward.


Additional details
While you can select “Join a call” from the Google Chat app, you will be redirected to the Gmail app, where the call will take place. If you do not have the Gmail app on your device, you’ll be prompted to download it via Google Play store or the App Store. We’ll provide an update on the Google Workspace Updates Blog when this feature becomes available for the Google Chat mobile app.


Getting started


Rollout pace


Availability
  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers
  • Available to users with personal Google accounts

Resources

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What’s changing 
Admins can now upload, manage, and distribute private iOS applications to advanced managed devices.


In the Admin console, under Apps > web and mobile apps > Add app, you’ll now see the “Add Private iOS app” option, which will guide admins through uploading the app, populating information about the app, and configuring the OUs and groups they want the app to be distributed to. 

In the Admin console, navigate to Apps > Web and Mobile apps and then select "Add App".




Once added, you can update, delete, and manage user access to the app.




Who’s impacted 
Admins 



Why you’d use it
Internally developed, private apps can be useful and relied on by users for a variety of reasons, such as increasing productivity or sharing company specific information, such as cafe menus or campus maps. By giving admins the ability to add and provision custom iOS applications through the Admin console, they can securely distribute their own in-house apps. They can also keep private apps updated easily, because when they upload a new version of the app it’s automatically updated on users’ devices.



Getting started
Rollout pace
Availability
  • Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Standard, Education Plus, and Cloud Identity Premium customers.
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business customers

Resources

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New updates 

New look and feel for Workspace Updates email subscriptions 
Starting September 29, we're going to be improving the look and feel of the emails you receive when you subscribe to Workspace Updates. 
  • The emails themselves will be sent from noreply@workspaceupdates.withgoogle.com, so be sure to update any inbox filters or labels you may have and check your spam folders if you don't immediately see them. 
  • Emails for the Workspace Updates Blog in non-English markets will update to this new format in the coming weeks. 
  • If you have any feedback about these emails after September 29th, please feel back to let us know in the linked form. 
Full rollout (1-3 days for availability). | Available to all Google Workspace customers and users with personal Google Accounts. | Workspace Updates Blog Email Subscription Feedback



Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Upgrade to the newest version of the Google Chat app
We’ve recently released a new version of this app. Users who are still on the older Chat PWA version and will see an in-app banner nudging them to upgrade by visiting chat.google.com. | Learn more.



Improved visibility in Google Meet on web
Google Meet on the web now automatically detects when a user appears underexposed and enhances the brightness to improve their visibility. | Learn more.



Control the ability to present to Google Meet from Google Docs, Sheets, and Slides with a new Admin setting
Admins can turn the ability to present from Google Docs, Sheets, and Slides directly to Google Meet on or off for their organization with a new setting. | Learn more.



One-click recommended actions in the Alert Center
In the Alert Center, Admins will see new one-click recommended actions for various alerts, which they can implement without leaving the Alert Center. | Available to Google Workspace Enterprise Plus, Education Standard, and Education Plus customers. | Learn more.



Improved Search In Gmail on Android
You can now quickly and easily filter email and search results on Android mobile devices to find the one specific email or information you’re looking for with new search filters. | Learn more.



New graphs for metrics over time in Meet Quality Tool
We’ve added detailed metrics over time for endpoints in Meet Quality Tool, which will help admins perform more advanced troubleshooting. | Learn more.



Perform refined email searches with new rich filters in Gmail on web
When searching in Gmail on web, enhanced search chips will provide richer drop-down lists with more options that help you apply additional filters. | Learn more.



Easily chat with meeting participants from a Google Calendar event
Within the Calendar event on web or mobile, you’ll see a Chat icon next to the guest list — simply select this icon to create a group chat containing all event participants. | Learn more.



Ability to mute all Google Meet participants at once rolling out to mobile platforms
Earlier this year, we announced the ability for meeting hosts to mute everyone all at once in Google Meet on desktops/laptop devices. This feature has begun rolling out to iOS devices, with Android availability coming later this year. | Learn more.



For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

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What’s changing 

Earlier this year, we announced a new admin setting which restricts data and content sharing between Google Workspace accounts and personal Google accounts in Gmail, Drive, Docs, Sheets, and Slides on iOS. We’re now expanding this to include Google Chat. With data protection, users can only share or save content—such as files, emails, chat messages, or copied & pasted content—within Google Workspace accounts. This will protect users from sharing a Chat message with their personal Google accounts or saving data to their personal account. 


Sharing to personal Chat account can be blocked by admins



Admins can turn off sharing from company to personal Chat accounts

Who’s impacted 

Admins and end users 


Why it’s important 

Google applications on iOS support multi-user logins, allowing users to access Gmail, Google Drive, Docs, Sheets, Chat and Slides with their personal and Google Workspace accounts. Giving admins the ability to control how data is shared across user accounts helps minimize accidental data sharing. Together with the previously released copy and paste and drag and drop restrictions and protections against data sharing between Google Workspace and personal Google accounts, these measures expand data protection coverage and help increase the security of your corporate data on iOS. 


Getting started 

Rollout pace 

Availability 

  • Available to Google Workspace Enterprise Standard, Enterprise Plus, and Education Plus customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Frontline, and Nonprofits, as well as G Suite Basic and Business customers

Resources 

Roadmap 

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Quick launch summary 
We’re improving the mobile viewing experience for Google Slides on iOS. To allow you to view more information at once, you can now: 
  • Scroll through a vertical stream of slides, 
  • Pinch to zoom to get a closer look, 
  • Easily switch between editing, presenting, or casting content. 



We hope these updates make it easier for you to read through, consume, and add or view comments in Slides while using a mobile device. This update is already available on Android. 

Getting started 
  • Admins: There is no admin control for this feature.
  • End users: To use this feature, open any presentation on the Slides app on iOS. Visit the Help Center to learn more about how to use Google Slides on iOS. 

Rollout pace 

Availability 
  • Available to all Google Workspace customers and users with personal accounts. 

Resources 
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What’s changing 
In addition to replacing your Google Meet background with a static image on web and mobile, you can now replace your background with a video. At the moment, you can select from three Google made videos: a classroom, a party, and a forest — more options will be available soon. This feature is already available on Google Meet on web. 


When using Google Meet on iOS, you have the option to replace your background with a video.
Use a video background to make calls more fun.

Who’s impacted 
Admins and end users 

Why you’d use it 
Custom backgrounds can help you show more of your personality, as well to help hide your surroundings to maintain privacy. With the option of replacing your background with video, we hope this makes your video calls more fun. 

Getting started 

Rollout pace 
  • This feature is available now for all users. 

Availability 
  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers 
  • Available to users with personal Google Accounts 

Resources 
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What’s changing 

You can now search for content inside a specific folder in Google Drive on iOS. Simply navigate to the folder you want to search within and select the search bar — you’ll see a list of suggested folders, documents, and users to refine your search results. Select the folder chip before typing your search query.


Searching for content in a folder in Drive




Who’s impacted 

End users 

Why you’d use it 

We’ve heard from our users that they often navigate to specific folders to streamline their search experience. We hope this change makes it easier for you to quickly find your important files. 


Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: 

Rollout pace 


Availability 

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers 
 Resources 
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What’s changing 
You can now blur or replace your background with an image in Google Meet on iOS. You can choose from Google’s hand-picked images, which include office spaces, landscapes, and abstract backgrounds, or use your own image. 



Who’s impacted 
End users 



Why you’d use it 
Custom backgrounds can help you show more of your personality, as well as help hide your surroundings. Additional details Virtual backgrounds work on most recent mobile devices. Check the device compatibility page for more information. 



Getting started 
  • Admins: This feature is controllable with an admin setting. Check the Help Center or the blog post for more information controlling whether users can change their backgrounds in Meet. 
  • End users: This feature is OFF by default. Visit our Help Center to learn more about how to change your background on Google Meet. 

When using Google Meet on iOS, you can now choose your own custom background to hide your surroundings.



Rollout pace 
  • The feature is available now to all users. 

Availability 
  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers, and users with personal Google Accounts 

Resources 

Roadmap 
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What’s changing 
We’re adding a new admin setting which restricts data and content sharing between Google Workspace accounts and personal Google accounts in Gmail, Drive, Docs, Sheets, and Slides on iOS. 

When the data protection setting is enabled, users can only share or save content–such as files, emails, or copied & pasted content—within Workspace accounts. This will protect users from sharing a file with their personal Google accounts or saving a file to their personal Google Drive. 



Who’s impacted 
Admins and end users 


Why it’s important 
Google applications on iOS support multi-user logins, allowing users to access Gmail, Google Drive, Docs, Sheets, and Slides with their personal and Google Workspace accounts. Giving admins the ability to control how data is shared across user accounts helps minimize accidental data sharing. Together with the previously released copy and paste and drag and drop restrictions, these security measures help increase the security of your corporate data on iOS. 


Getting started 
  • Admins: This feature will be OFF by default and can be enabled at the OU and domain level. Visit the Help Center to learn more about applying settings for iOS devices. 

  • End users: There is no end user setting for this feature. When enabled by your admin, you will be able to securely share enterprise Google Workspace content between your Google Workspace apps. 

Rollout pace 
  • Rapid Release and Scheduled Release domains: This feature is available now for all users. 

Availability 
  • Available to Google Workspace Enterprise Standard, Enterprise Plus, and Education Plus customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Frontline, and Nonprofits, as well as G Suite Basic and Business customers 

Resources 
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Quick launch summary 
We’re making Office editing available on iOS. This feature brings the collaborative and assistive features of Google Workspace to your Microsoft Office files when you’re using your iOS device. Already available on the web and Android, it: 
  • Allows you to edit, comment, and collaborate on Microsoft Office files using Google Docs’, Sheets’, and Slides’ powerful real-time collaboration tools. 
  • Improves sharing options, improves sharing controls, and reduces the need to download and email file attachments. 
  • Streamlines workflows by reducing the need to convert file types. 

Office editing will replace Quickoffice (sometimes known as Office Compatibility Mode), which has more limited functionality and collaboration capabilities. See more about Office editing in our announcement for the feature on the web. 

Getting started 
Rollout pace 
  • This feature is available now for all users. 

Availability 
  • Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus as well as G Suite Basic, Business, Education, Enterprise for Education, and Nonprofits customers 
  • Available to users with personal Google Accounts 

Resources 
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Quick launch summary 
You can now use Dark theme with Google Docs, Sheets, and Slides on iOS devices. Dark theme is already available for Android users. 

Dark theme in Google Docs, Slides, and Sheets on iOS. 

You can also preview how your document will look in light theme for collaborators and viewers by selecting the three-dot “More” menu and toggling the “view in light theme” option.  

Getting started 
Rollout pace 
Availability 
  • Available to all G Suite customers and users with personal Google Accounts 
Resources 
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Quick launch summary
We’re updating the user interface (UI) of the Google Meet mobile apps for Android and iOS. The new mobile UI will have the same look and feel as that of the meeting experience in the Gmail app.

A new look and feel for Google Meet mobile apps

In addition to the revamped design, you’ll now see a New Meeting button. When you tap on this button, you’ll see three options:
  • Get meeting joining info to share with others.
  • Start a Meet call instantly.
  • Schedule a new meeting in Google Calendar.

New options for new meetings in Google Meet mobile apps

This new UI is rolling out on iOS now; check back for an update on this post when the rollout to Android begins.

Getting started
  • Admins: There is no admin control for this feature.
  • End users: This new UI will appear by default once you’ve upgraded your Meet iOS app to version 45 or above.

Rollout pace
iOS
Android

Availability
  • Available to all G Suite customers and users with personal Google Accounts

Resources
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What’s changing 
We’re improving the Android and iOS experiences for Google Docs users with two new features. These were previously available on the web, and are now available on mobile as well: 
  • Link previews, which help you get context from linked content without bouncing between apps and screens. 
  • Smart Compose, which helps you write faster and with more confidence. 

Read our Cloud Blog post to learn more about how these and other launches can help you collaborate from anywhere, with Google Docs, Sheets, and Slides on mobile. 


Who’s impacted 
End users 


Why it’s important 
These launches build on other recent launches that improve the mobile user experience, including a new commenting interface in Docs on Android, dynamic email notifications for Gmail on mobile, and dark mode for Docs, Sheets, and Slides on Android. 

Together, these features will help make it easier and quicker not only to read and review content on mobile devices, but also to create and collaborate on content, wherever you are. 


Additional details 
Link previews 
Linked content can enrich documents with useful information, but if clicking a link means opening another window, that can be distracting and disrupt your reading flow. Earlier this year, we launched link previews on the web. Now, we’re adding link previews to mobile as well. When you click on a link in Docs, dynamic information about the content will appear. This may include the title, description, and thumbnail images from public web pages, or the owner and latest activity for linked Drive files. This can help you decide whether to open linked content while staying in-context. 

Preview links in Google Docs on the web 


Preview links in Google Docs on mobile devices 

Smart Compose 

Smart Compose on mobile will help you write documents faster and reduce the chance of spelling and grammatical errors when working on the go. When a Smart Compose suggestion appears, simply swipe right to accept it. See more in our announcement for the feature on the web. 

Getting started 
Admins: These features will be ON by default. There are no admin controls for them. 

End users: 
  • Link previews: This feature will be on by default. There is no setting to control the feature. 
  • Smart Compose: This feature may be on or off depending on whether you have turned it on or off on the web. When enabled, you’ll automatically see suggestions; swipe right to accept a suggestion. Visit the Help Center to learn more about using Smart Compose in Google Docs. 

Rollout pace 
Link previews in Docs, iOS and Web 
Link previews in Docs, Android 
Smart Compose in Docs, iOS 
Smart Compose in Docs, Android 
Availability 
  • Link previews in Docs: Available to all G Suite customers and users with personal accounts. 
  • Smart Compose in Docs: Available to all G Suite customers. Not available to users with personal accounts. 
Resources 
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