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Earlier this week, we announced that the photos and videos you keep in Google+ Photos will now be available in Google Drive. This feature will begin rolling out to Google Apps customers during the week of April 6th. 

A few things to note in advance of next week’s rollout:

  • All users will see a new menu item in Drive called Google Photos, including those who don’t currently use Google+ Photos.**
  • Upon launch, a notification in the Drive web UI will give users the option to add a Google Photos folder to their My Drive, allowing them to manage their photos and videos alongside other types of files. They can also control this feature via Drive Settings > General > “Automatically put your Google Photos into a folder in My Drive.”
    • If the user opts to create the Google Photos folder in My Drive, and is also a Sync Client user, they may want to go to Sync Client Preferences -> “Sync Options” and selectively remove the new Google Photos folder from syncing to their desktop.
    • Users can rename, move, share or delete the Photos folder in My Drive as needed.
    • If at any time a user unchecks the setting to put Google Photos into the Photos folder in My Drive, the folder will continue to exist (unless deleted by the user) but no new photos will flow in.
  • Photos and videos that do count against quota that are backed up to Drive via Auto Backup will only count once against a storage limit, but Apps users may want to review their Google+ Photos Auto Backup settings to avoid inadvertent syncing to their corporate Drive account.

Release track:
Rapid release planned for April 6 (gradual rollout), with Scheduled release to follow two weeks later*

*Update to initial post (Apr 16, 2015): The Rapid release rollout of the launch to make Google+ Photos visible in Drive is currently paused as we work on some performance and feature improvements. The rollout to Rapid release customers will soon resume and rollout gradually, followed by a gradual rollout to Scheduled release customers. 

**Update to initial post (May 26, 2015): Prior to the rollout for Scheduled release domains, we'll be adjusting this feature to respect Google+ settings. Domains with Google+ disabled will not see the Google Photos menu item. This change will go into effect with the Scheduled release rollout, which is now planned for mid-June (gradual rollout). Rapid release customers will also see this change to respect Google+ settings in mid-June. Monitor the release calendar for any timing changes.

For more information:
Help Center


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Password recovery can be a frustrating and time-consuming activity for both Google Apps admins and the people in their domains who have been locked out of their accounts. With today’s launch, we’re giving admins the option to reduce their workload, and save time for those who have been locked out of their accounts, by enabling the ability for non-admins to reset their own passwords.

This new feature is defaulted off at launch and can be enabled from the Admin console at: Security > Basic settings > Password Management. In the Password recovery section, click on "Enable/disable non-admin user password recovery."

password_recovery.png

Non-admins must have set up a recovery phone in order to reset their own password. Admins should check the Help Center for considerations regarding 2-Step Verification, off-boarding, and hijacked accounts before enabling this feature.

Note: this feature is not available for customers using Single Sign-on (SSO).

Release track:
Rapid release and Scheduled release (gradual rollout)

For more information:
Help Center - Admins
Help Center - Users
Google for Work blog post


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Last year, we started the gradual rollout of the new Google Drive UI as the default user experience for Rapid release Google Apps customers, while retaining the ability to return to the old Drive UI via the Settings drop down. After pausing the rollout to work on some performance improvements, the rollout was resumed and completed earlier this month. 

For Scheduled release customers, the rollout of the new Google Drive UI as the default user experience will occur in early-April (currently planned for April 7, as per the release calendar).

In the first half of May at the earliest, we’ll remove the option to return to the old Drive UI via the Settings drop down. At least two weeks before the removal of the option to return to the old Drive UI, we will show a notification in the Drive UI about the upcoming change.

Please note that the new Drive UI does not work with older unsupported browsers prior to and including Chrome 23, Firefox 23, IE9 and Safari 6, so it’s important to upgrade to a supported browser to ensure continued access to Drive. 

Release track:
Opt-out experience coming to Scheduled release in early-April (planned for April 7); Removal of the ability to return to the old Drive UI planned for no sooner than early-May for Rapid release domains, with Scheduled domains to follow two weeks later. 

See the release calendar for specific dates for the removal of the option to return to the old Drive UI, as they may shift out further. Additional comms to follow.

For more information:
Help Center


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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When it comes to sharing Google Drive content outside of your domain, whether giving marketing materials to your design agency or inventory lists to your caterer, you want to make sure they can see it―whether they use Drive or not. 

With today’s launch, Google Apps admins now have the option in the Admin console to allow Drive content to be viewed by recipients outside of their domain, without them having to sign-in with a Google account. 

This feature will be defaulted off at launch. It can be enabled in the Admin console at: Apps > Google Apps > Drive > Sharing settings.

drive_nosignin.png

Check out the Help Center for more details on enabling this feature.

Release track:
Rapid release and Scheduled release 

For more information:
Help Center
Google for Work blog post


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Different departments have different needs when it comes to sharing content outside of your domain. You might, for example, have a research department that needs to keep information confidential and a sales team that needs to share presentations with their clients. 

With today’s launch, Google Apps admins now have the flexibility to choose Drive sharing permissions based on organizational unit (OU), as you currently can with other apps like Gmail and Calendar.

To enable Drive sharing at the OU-level in the Admin console, click on: Apps > Google Apps > Drive > Sharing settings.


Note: this feature is available for Google Drive for Work and Google Apps for Education customers only

Release track:
Rapid release and Scheduled release 

For more information:
Help Center
Google for Work blog post


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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People using Google Sheets will now have more powerful conditional formatting options. This launch will add the following features:

  • Ability to add gradient conditional formatting rules (e.g. green -> orange, where the lowest numbers are shaded green and the highest are shaded orange, with gradient shades in between)
  • More style choices like bolding, striking through, and italicizing text based on conditional formatting rules
  • A new look for the conditional formatting editing pane
  • Import/export of color scale conditional formatting

conditional_formatting.gif

Conditional formatting can be added by highlighting the relevant cells and selecting Format > Conditional formatting from the menus.

Release track:
Rapid release and Scheduled release

For more information:
Help Center


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Google Drive allows you to store and access your files anywhere—on the web, on your hard drive, or on the go. We’re now making it easier to store and organize your photos and videos in Google Drive as well.

Moving forward, people using Google+ Photos will see their photos and videos automatically in Google Drive. They will appear in a new menu item called Google Photos, and can be shared, moved, and renamed like any other Drive file:

android_drive_photos_800w.png

This feature will start rolling out for consumers today in Drive for Android, iOS and the web, and will roll out gradually to Apps customers in the coming weeks. A notification in Drive will give people the option to add a Google Photos folder to My Drive, allowing them to manage their photos and videos alongside other types of files if they so choose. Existing Google+ Photos users will notice their photos and videos available in Drive in the coming weeks. 

Note: photos and videos that do count against quota that are backed up to Drive via Auto Backup will only count once against a storage limit, but Apps users may want to review their Google+ Photos Auto Backup settings to avoid inadvertent syncing to their corporate Drive account.

See the Help Center for more information on organizing, syncing and deletion options.

Release track:
Rapid release (gradual rollout) starting in the coming weeks, with Scheduled release to follow two weeks after rollout to Rapid. See the release calendar for specific dates as they are available.

For more information:
Help Center
Get the latest Google Drive apps from Google Play and the App Store
Drive blog post


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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A new version of the Gmail app for Android is now available on Google Play. New features include:
  • All your inboxes in one place―view all your mail at once, regardless of whether it’s from your work or personal accounts, using the new “All Inboxes” option. This way you can read and respond to all your messages without having to hop between accounts.
all_inboxes.png
  • Conversation View―if you’ve set up separate inboxes in Gmail for your Yahoo, Outlook.com and other IMAP/POP accounts, messages in these accounts will appear neatly stacked as one conversation, just like your Gmail messages.
  • Smarter Search―searching in the Gmail app for Android now comes with better auto-complete, so you can find what you need even faster.
  • Other helpful features―larger attachment previews to help you see what’s inside, the ability to save to Drive with a single tap, and new animations that make opening and closing conversations more smooth.

Note: The search auto-complete feature is not available for Google Apps for Government customers

Release track:
Rapid release and Scheduled release

For more information:
Get the latest Gmail app for Android on Google Play


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Complex businesses can require multiple Google Apps domain instances to meet their needs. Previously, certain domain management functionality was restricted to primary domains only, making managing multiple domains a bit cumbersome. With today’s launch, we’re extending several key features to secondary domains to make managing multiple domain instances more seamless:

  • Custom app URLs―make it easy for people in any of your domains to find your core Google Apps services by creating custom web addresses to each service. For example, mail.primarydomain.com or mail.secondarydomain.com.
  • Web address mapping―have your Google Sites appear under custom URLs for all of your domains, such as hr.yourdomain.com, hr.yourdomain.in or hr.yourdomain.fr.
  • Group renaming―create a Google Group in a primary domain and move it to a secondary domain. For example, rename the group users@yourdomain.in to users@yourdomain.fr

Check out the Help Center links below for more information.

Release track:
Rapid release and Scheduled release

For more information:
Custom app urls
Web address mapping
Group renaming


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Over the past few years, we’ve been updating our APIs with new versions across Drive and Calendar, as well as those used for managing Google Apps for Work domains. These new APIs offered developers several improvements over older versions of the API. With each of these introductions, we also announced the deprecation of a set of corresponding APIs.

As per
previous reminders, the deprecation period for these APIs is coming to an end. As of April 20, 2015, we will discontinue these deprecated APIs. Calls to these APIs and any features in your application that depend on them will not work after April 20th.



When updating, we also recommend that you use the opportunity to switch to OAuth2 for authorization. Older protocols, such as ClientLogin, AuthSub, and OpenID 2.0, have also been deprecated and are scheduled to shut down on April 20, 2015.

In the coming weeks, we’ll be contacting domain administrators whose applications are still using these deprecated APIs with a final reminder email and guidance on specific migration paths. 

*Note that since our last reminder, where we recommended the Email Migration API v2 as the replacement for the Email Migration API v1, the Gmail API has been announced as the replacement for both Email Migration APIs (v1 and v2).

Email Migration API v2 will be turned down on November 1, 2015, and we recommend starting the process of switching to the Gmail API. To aid you with this effort, we've put together this
migration guide. For those who may have recently migrated from Email Migration API v1 (set to be turned down on April 20, 2015) to Email Migration API v2, note that the migration to Gmail API should require relatively minimal effort.

Release track:
Rapid release and Scheduled release


Note: all launches are applicable to all Google Apps editions unless otherwise noted

Launch release calendar
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