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Creating a hold in Google Apps Vault allows you to preserve your employees’ Gmail messages indefinitely, in order to meet legal or preservation obligations. Today, we’re introducing several improvements to the existing holds system that will help you better meet those obligations. The key enhancements include:
  • Create and manage holds for organizational units (OUs) - Previously, you could create holds for specific users or entire domains. With this launch, you can create holds for specific OUs. In addition, delegated admins can create and manage holds for those OUs (or the individual employees within those OUs) that they have delegated administration over.
  • More intuitive hold functionality - Prior to this launch, when no users were specified for a hold, Vault would default to holding all users in that domain. That meant that if all users in a user-specific hold were removed, that hold would suddenly apply to all users in the associated domain. With this launch, that hold will apply to no users, as is likely the intention.
  • Enhanced user interface - The language and interface for applying holds has been improved and is now more similar to the recently updated retention flow.

Launch Details
Release track:
Launching to both Rapid release and Scheduled release

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Help Center

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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In November 2014, Google Drive added the ability to open files from Google Drive directly into the compatible application installed on your computer. Today, this capability will be extended to the Drive viewer as well, which means you can now launch apps from preview mode and more easily access your files. This includes apps like advanced image and video editing software, accounting and tax programs, or 3D animation and design tools. So, no matter what you keep in Drive, using the web to access and manage files doesn’t mean you’re limited to applications that only work in your browser.
Switchblade - Adobe - Preview 2.gif
To get started, install the latest version of the Drive app for Mac or PC (version 1.23+) and sync your files. Then, visit Google Drive in your Chrome browser. Open a file in Google Drive preview mode and click on the “Open with” menu on top to see a list of compatible applications on your computer that can open it, or simply select “Open” for the default application. For example, you can choose to open a PDF file with Adobe Reader, or a .psd with Photoshop, make your edits and save back changes to Drive which will sync across all your devices and other collaborators.

Launch Details
Release track: 
Launching to both Rapid release and Scheduled release

Rollout pace: 
Full rollout (1–3 days for feature visibility)

Impact: 
All end users

Action: 
Change management suggested/FYI

More Information
Help Center

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Currently, the owner of a document, spreadsheet, or presentation in the Google Docs editors receives an email notification when anyone adds a comment to the file, even if the owner’s name isn’t explicitly added to the comment. When the file’s ownership is transferred to someone else, this "all notifications" setting remains with the original owner, not with the new owner. 

With today’s launch, we will change this behavior so that when files are transferred to new owners, the new document, spreadsheet, and presentation owners will receive all notifications for any comments added to their files, and previous owners, like any other collaborators, will only receive notifications if their names are explicitly added to a comment.

Launch Details
Release track:  
Launching to both Rapid release and Scheduled release

**Update to original post (August 31, 2015): This launch was paused due to an unforeseen technical issue. Additional comms to follow once the rollout is complete.**

Rollout pace: 
Gradual rollout (potentially longer than 3 days for feature visibility)

Impact: 
All end users

Action:
Change management suggested/FYI

More Information
Help Center

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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A new version of the Hangouts Android app is coming to Google Play this week. New features include:
  • Custom status messages: As launched previously for web and iOS, people using the Hangouts Android app can now add custom status messages and see the status messages of others in the Contacts view.
  • Accept or reject external guest requests: External participants to a Hangouts video call can now be accepted or rejected on the Hangouts Android app, just like on iOS and web today.


This brings support for custom status messages and the ability to accept/reject external participants to all platforms for Hangouts (i.e. Android, web, iOS).

Launch Details
Release track:  
Launching to both Rapid release and Scheduled release

Rollout pace: 
Gradual rollout (potentially longer than 3 days for feature visibility)

Impact: 
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Video calls shared with a link
Help Center: Custom status messages
Get the Hangouts Android app on Google Play

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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As previously announced, you can use the Google Slides app on your mobile phone or tablet to present to any screen with Chromecast or AirPlay. The latest version of the Slides app for Android allows you to share your work even more widely, by presenting to Google Hangouts. To get started, simply open your presentation and tap the Present icon. Join a meeting already scheduled on your calendar or choose to initiate a brand new video call. Either way, you’ll be able to see who’s on the call before you present and to advance your slides, view your speaker notes, and stay on time (with a built-in timer) right from your mobile device. Check out the Help Center for more information.


Launch Details
Release track:
Launching to both Rapid release and Scheduled release

Rollout pace:
Gradual rollout (potentially longer than 3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Present Slides
Google for Work Blog Post

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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We announced a developer preview of the Classroom API in June, and more than a thousand developers and schools have opted in to use it. Today, we’re ending the developer preview, so all developers can develop with the API. The end of the preview also means that all Google Apps for Education users can authorize third-party applications to access their Classroom data, unless their admin decides to restrict that access in the Admin console. Admins can also restrict API access at the organization-unit level.

In addition, the Classroom API is now supported in Apps Script, which lets anyone write custom scripts or publish add-ons for Google Docs, Sheets, and Forms. Check out the Quick Start to learn more. 

For more information on the Classroom API, check out our Help Center and developer documentation, or watch this video for a high-level overview of the API and share button.

Launch Details
Release track: 
Launching to both Rapid release and Scheduled release

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users (Admins only for data access settings)

Action:
Admin action suggested/FYI
Change management suggested/FYI

More Information
Google for Education Blog Post
Classroom API Developer Documentation
Help Center: Classroom API overview
Help Center: Set Classroom data access

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Today we’re introducing YouTube settings, available to Google Apps admins as an Additional Service, that will allow admins to restrict YouTube content on managed networks. 

This feature is integrated directly into the Google Apps Admin console under YouTube settings [Apps > Additional Google services > YouTube]. In addition to restricting video content, admins will be able to delegate “approvers” to whitelist additional content for signed-in users on the domain. 

Check out the Help Center for more information on these new settings.

Launch Details 
Release track:  
Launching to both Rapid release and Scheduled release

Rollout pace: 
Full rollout (1-3 days for feature visibility)

Impact: 
Admins only

Action:
Admin action suggested/FYI

More Information
Help Center


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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This launch will allow users to more easily increase or decrease the relative font size of text in Google Docs and Slides. Starting today, if a user highlights a range of text or any number of textboxes in Google Docs or Slides, he or she can increase or decrease that selection’s font size in 1-pt increments by choosing Format > Font size > Increase font size or decrease font size from the menu bar. If the selected text contains multiple font sizes, each will be increased or decreased accordingly. Check out the Help Center articles below for the associated keyboard shortcuts.

Launch Details
Release track:
Launching to both Rapid release and Scheduled release

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI
Labels: , , , ,

We’re making charts in Google Sheets easier to use and analyze. This launch introduces the option to include hidden and/or filtered data in Sheets charts. Going forward, if you create a chart in Sheets on the web and then filter or hide any of the source data, a small message will appear indicating that the data has been removed from your chart and giving you the option to include it. While this option will only appear on the web, any settings will be respected on mobile as well.

If you opt to include that hidden or filtered data and then later want to exclude it from the same sheet, you can simply expand the chart menu in the upper right corner of the chart and select Advanced edit. That will open the Chart Editor, where you can choose Chart types and uncheck the box next to Include hidden / filtered data. The next time you hide or filter source data in that same sheet, you’ll see the message again.

Not only will this give you greater control over the spreadsheets you create within Google Sheets, it will prevent Microsoft Excel spreadsheets that contain hidden data and that are imported into Sheets from being inaccurately displayed.

Launch Details
Release track:
Launching to both Rapid release and Scheduled release**

**Update to original post (August 12, 2015): We originally communicated that this feature was launching to both Rapid release and Scheduled release domains on Monday, August 3rd. While it launched successfully to Rapid release domains on that date, it did not go live for Scheduled. The feature will now launch to Scheduled release domains on Monday, August 17th.

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center
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whatsnew-header-july2015.png




Check out the latest "What's New in Google Apps" newsletter [pdf] for a roundup of all Apps launches from July 2015.

Newsletter Archive & Translated Versions (coming soon for July issue)


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Subscribe to the RSS feed of these updates
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