Companies are getting more connected every day, and if you’re like us, you might store business phone numbers in your Google Contacts to keep in touch with company headquarters, partners you work with, or even your favorite restaurant for delivery.

This launch adds Google Maps as a new source of information to enrich your existing contact data. Now when you store a phone number that matches an official business number in Google Maps, we’ll list the information you’ve saved, supplemented with business information directly from the listing. This can include business name, address, phone number, website, and photo. These fields will never override information you’ve added manually.

This new Google Maps integration is only available in the Google Contacts preview.


Launch Details
Release track:
Launching to both Rapid and Scheduled release

Rollout pace:
Full rollout (1-3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Last month, we announced plans to no longer support two very old security systems called SSLv3 and RC4 when sending messages with Gmail SMTP, and today, we are announcing that Gmail IMAP/POP will follow suit and no longer support SSLv3 and RC4 connections after June 16, 2016.

Unlike Gmail SMTP, this change will be rolled out as a gradual change, where it may take longer than 30 days for users to be fully restricted from connecting to Gmail from SSLv3 or RC4 connections; however, we recommend updating your clients soon in order to avoid any potential disruption.

Please note: When given the choice, the vast majority of mail clients already favor modern TLS connections over outdated ones, so the majority of users are not affected by this change.


Action for admins still using SSLv3 or RC4 on IMAP or POP clients: 

• Most Google Apps customers have already stopped using IMAP or POP clients that connect to mail servers using SSLv3 and RC4. After June 16, 2016, if users attempt to connect to Gmail from mail clients using SSLv3 or RC4, they may see connection errors for short periods of time.
• If your mail clients only support SSLv3 and RC4, please update them so that they use recommended TLS configurations. See our announcement from last year in the Google Security Blog to see the recommended standards for TLS clients.

After June 16, 2016, IMAP and POP clients using SSLv3 or RC4 will gradually no longer be able to connect with Google’s mail servers. As a more general reminder, we plan to deprecate SSLv3 and RC4 across all of Google and any other systems relying on these less secure protocols over time. We suggest proactively updating to the recommended standards for TLS clients as a best practice.

Thank you for helping us keep mail safe for Google Apps users around the world.

Launch Details
Release track: 
Launching to both Rapid release and Scheduled release

Rollout pace: 
Gradual rollout (potentially longer than 30 days for feature visibility)

Impact: 
Mail clients or business software using SSLv3 or RC4 to connect to IMAP/POP

Action: 
Admin action required for domains using insecure TLS connections on their IMAP/POP mail clients

More Information
Help Center
Disabling SSLv3 and RC4


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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(Cross-posted on Google for Work Blog)

Posted by Rahul Sood, Managing Director, Apps and Search for Work

For six years, the Google Apps Marketplace has helped businesses do more by being the number one source to find third-party apps and integrations that extend what's possible with Google Apps. But with hundreds of popular apps to choose from, it’s sometimes hard for customers to discover the newest and most innovative ones.

Enter New & Notable, a new section in the Google Apps Marketplace that surfaces the latest and best third-party apps and integrations for Google Apps, and the developers behind them.

Here’s a preview of some of the products highlighted this month:

• Asana Dashboard: The new Asana Dashboard integrates with Google Sheets, allowing users to export task completion and performance information for wider tracking across teams. Read more here. 
• Hubspot CRM: With the new HubSpot CRM app, users can now log emails sent from Gmail into HubSpot with one click, and automatically sync meetings between Google Calendar and HubSpot, no matter which system they came from. Read more here. 
• Xero: With their latest integration, Xero — a provider of online accounting software for small businesses — lets users view Gmail messages alongside Xero transaction and activity details. Users can also save emails in Xero for reference, start a quote or invoice from within a Gmail message. Read more here. 
• Zendesk: With their latest integration, Zendesk automates the Google Apps admin tasks of forwarding support e-mails into Zendesk and listing Google users within Zendesk. Read more here. 
• Zoho People: Zoho People is a new HR management app for small businesses that lets users manage their HR portal directly from their Google Apps account, as well as add users directly to Zoho People, saving them from having to manually re-enter employee information. Read more here. 

Find these apps and many more (like AppSheet, GQueues, ZipBooks, Any.Do, Infogram, and LogoMix) in New & Notable. If you’re on the hunt for killer apps that help you get more done with Google Apps, it’s the best place to start.

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Check out the latest "What's New in Google Apps" newsletter [pdf] for a roundup of all Apps launches from May 2016.

Newsletter Archive & Translated Versions (coming soon for May issue)

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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In March, we introduced the document outline in Google Docs on the web and Android devices. This feature simplifies and speeds up the process of navigating long, complicated documents. Today, we’re excited to announce that you can also use the document outline in the Docs app on your iPhone or iPad.

Displayed in a pane at the bottom of the page, this outline features headings for each section of your document, making it simple to quickly jump from place to place. If you haven’t manually applied headings, the feature will intelligently detect the logical divisions within your work. You can then edit or remove those headings as necessary.



This functionality, coupled with the fast scrolling feature launched for the Docs iOS app in April, will make it even easier for you to move through your work in Docs.

Launch Details
Release track:
Launching to both Rapid release and Scheduled release

Rollout pace:
Gradual rollout (potentially longer than 3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Edit and use document outline

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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In the past year, we’ve made some changes to the Google bar that is displayed across the top of most Google apps. For instance, if a user has a picture associated with their account, they’ll see that picture in the Google bar; if they don’t have a picture, they’ll see their initial.

Because these changes have made it easier for account owners to identify the account they’re currently signed into and using, there’s no longer a need to display their name in the Google bar as well. With that in mind, starting today, account owner names will disappear from the space next to the app launcher in the Google bar in any Google apps where they previously appeared.


Launch Details
Release track:
Launching to both Rapid release and Scheduled release

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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As security on mobile devices becomes increasingly important, we want to give Google Apps administrators an improved ability to monitor key activities occurring on managed devices. With that in mind, we are launching Mobile Audit, which audits activities on iOS and Android devices managed by Google Mobile Management. Examples of activities that will be recorded include mobile application changes, operating system updates, and device settings changes.

This will help admins make more informed decisions around which policies to enable and what actions to take. For instance, imagine a user loses their device. Previously, an admin would simply wipe the device. Following this launch, however, the admin can investigate further by checking the device’s audit trail. If he or she observes suspicious activities—like failed attempts to log in to the device or a change in the device’s serial number—he or she can choose to block the device instead of just wiping it.

Admins can visit the Reports page in the Admin console to see all audit events. They can then filter those events by event name, device ID, user name, or date and time. Additionally, admins can set up “alerts,” so they’ll be notified when certain activities take place on their users’ devices.

For more information on Mobile Audit and to see a list of all events audited, please refer to the Help Center.

Please note that only users with Google Apps Unlimited licenses (excluding Google Apps for Education) will have their mobile events audited.




Launch Details
Release track:
Launching to both Rapid release and Scheduled release

Rollout pace:
Gradual rollout over the course of several weeks

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Help Center: Mobile audit log
Help Center: Administrator alerts
Help Center: View your organization's mobile devices
Google Apps Developer Blog

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Earlier this year, we launched several improvements for Data Loss Prevention for Gmail, such as optical character recognition and more flexible content detection thresholds. Google Apps Unlimited customers all around the world were able to start using DLP to automatically check outgoing messages according to content policies set by the administrator and help prevent accidental data loss.

In this latest release, we’re adding several new Personally Identifiable Information (PII) predefined detectors to enhance your DLP for Gmail solutions. The new detectors are as follows:

• Mexico - Passport Number
• Mexico - CURP Code
• Korea - Passport Number
• Spain - Passport Number
• Germany - Passport Number
• USA - Passport Number
• China - Passport Number
• Canada - Passport Number
• France - Passport Number
• Japan - Passport Number
• UK - Passport Number

DLP for Gmail is available for Google Apps Unlimited customers only.


Launch Details

Release track:
Launching to both Rapid release and Scheduled release

Rollout pace:
Gradual rollout (potentially longer than 3 days for feature visibility)

Impact:
Admins only

Action:
Change management suggested/FYI

More Information
Scan your email traffic using data loss protection

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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(Cross-posted on Google Apps Developer Blog)

Posted by Tom Holman, Product Manager, Google Sheets

There was a time when office work used to be all about pushing physical paper. Computing and productivity tools have made things better, but workers still find themselves doing the same tasks over and over across the different apps they use: copying and pasting from a CRM app to a slide presentation, or manually exporting data from a project management app just to turn around and import it back into a spreadsheet. It’s the digital equivalent of pushing paper.

To make it easier to get the job done across multiple apps, without all the copy and paste, we’re announcing three new APIs and a new feature to help workers get to the data they need, when and where they need it.

Build seamless integrations with the new Sheets and Slides APIs

Our new APIs let developers connect their apps—and the data within them—more deeply with Google Sheets and Google Slides.

The new Sheets API gives developers programmatic access to powerful features in the Sheets web and mobile interfaces, including charts and pivot tables. For example, developers can use Sheets as part of a rich workflow that pushes data from their app into Sheets and allows users to collaborate on that data before the updated data is pulled back into the original app, removing altogether the need to copy and paste.

Teams at Anaplan, Asana, Sage, Salesforce, and SAP Anywhere are already building interesting integrations with the new Sheets API. Check out this video to see an overview of what’s possible, as well as several example integrations.


The new Sheets API is available today. Find the developer documentation as well as a codelab to help you get started at developers.google.com/sheets.

Similar to the Sheets API, the new Slides API gives developers programmatic access to create and update presentations. For example, developers can use this API to push data and charts into Slides to create a polished report from source data in other application, ready to present.

Conga, ProsperWorks, SalesforceIQ, and Trello are all building integrations with Slides using the new API. Several examples of what’s possible are in this video.


The Slides API will be launching in the coming months, and these partner integrations will be available soon after. You can sign up for early access to the Slides API at developers.google.com/slides.

Keep your data in sync with the new Classroom API

For developers building tools and workflows for schools, the Classroom API has launched new coursework endpoints to help you build stronger integrations that keep your data in sync. Read the full announcement on the Google for Education blog, here.


Say goodbye to stale data with linked charts

Finally, to make sure we can help keep all this data flowing seamlessly from app to app, users can now also embed linked charts from Sheets into Docs or Slides. The result? Once the underlying data in a spreadsheet changes, whether that change comes from an action taken in another app via the API or a collaborator, an updated chart in the corresponding presentation or document is just one click away.



For more information, see how to add a chart to a document or to a presentation.

We can't wait to see what you build.

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Charts help you display data in a visually compelling way. At work, the same chart may be used across multiple documents and presentations, to help you better convey your message and strengthen your argument. If that chart changes, it can be tedious and time-consuming to replace it in each and every file. To save you valuable time, we’re now making it possible to update your chart with a single click—without ever needing to leave your document or presentation.

To get started, simply go to Insert > Chart in Google Docs or Slides on the web. Insert a new chart, or select From Sheets to add an existing chart from the spreadsheet of your choice. As long as you check the Link to spreadsheet box, you’ll be given the option to update the chart with one click if its underlying data in Google Sheets changes. Should you no longer want to be notified of updates to a particular chart, you can simply unlink it. This same functionality is available if you copy and paste a chart into a document or presentation.



Please note that the ability to import or update linked charts will only be available to collaborators with edit access to the document, presentation, or underlying spreadsheet. For more information on embedding charts in your Docs and Slides files, check out the Help Center articles below.

Launch Details
Release track:
Launching to Rapid release, with Scheduled release coming in two weeks

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Add a chart to a slide
Help Center: Add a chart to a document

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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