In August 2016, we announced the deprecation and future shutdown of the GData Admin Settings API. Based on customer feedback, we’ve decided to delay that shutdown until October 31st, 2018. 

Some GData Admin Settings API functionality will be replaced with an Admin SDK counterpart, while other features will be discontinued. The following table summarizes which features will be retained (and where to access replacement functionality), and which won’t:

Admin Settings API	Endpoint	Post-deprecation replacement (if any)
General settings	/defaultLanguage	Directory API: Customers
	/organizationName	Directory API: Customers
	/currentNumberOfUsers	no replacement / discontinued
	/maximumNumberOfUsers	no replacement / discontinued
Account settings	/accountInformation/supportPIN	no replacement / discontinued
	/accountInformation/customerPIN	no replacement / discontinued
	/accountInformation/adminSecondaryEmail	Directory API: Customers
	/accountInformation/edition	no replacement / discontinued
	/accountInformation/creationTime	Directory API: Customers
	/accountInformation/countryCode	Directory API: Customers
Appearance settings	All endpoints	no replacement / discontinued
Verification settings	All endpoints	no replacement from Google / any publicly available domain verification APIs can be used
Single Sign-on (SSO) settings	All endpoints	replacement API coming by October 31st, 2018
Gateway and routing settings	All endpoints	replacement API coming by October 31st, 2018

To summarize, the GData Admin Settings API has been deprecated but will remain operational until October 31st, 2018, to give developers time to migrate. On October 31st, 2018, this deprecated API will be shut down. At that time, all calls to the API and any features in your applications that depend on it will no longer work. Please migrate as soon as possible.

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System apps are those apps that come preinstalled on Android devices, like Clock and Calculator. Many of these apps can’t be uninstalled and aren’t available in the Play Store for management. We want to give G Suite admins greater control over these system apps, so we’re introducing settings in the Admin console to:

• enable all system apps,
• disable all system apps,
• enable select system apps, or
• disable select system apps.

These settings will only apply to system apps on company-owned Android devices (i.e. Android devices in Device Owner mode). At launch, by default, all system apps will be enabled.


For more details on how to use these features, check out the Help Center.

IMPORTANT: These settings launched in the Admin console on October 31st, but they will not take effect for end users and devices until November 14th. If you’d prefer to disable some or all system apps, we recommend doing so before the settings take effect.

Launch Details
Release track:

• Admin console settings launching to both Rapid Release and Scheduled Release on October 31st, 2017
• End user impact launching to both Rapid Release and Scheduled release on November 14, 2017

Editions:
Available to all G Suite editions

Rollout pace:

• Full rollout (1–3 days for feature visibility) for Admin console settings
• Gradual rollout (up to 15 days for feature visibility) for end user impact

Impact:
Admins and end users

Action:
Admin action suggested/FYI

More Information
Help Center: Set up mobile device management
Help Center: Manage apps on mobile devices


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(Cross-posted from The Keyword)




With G Suite, we’re focused on building tools that help you bring great ideas to life. We know meetings are the main entry point for teams to share and shape ideas into action. That’s why we recently introduced Hangouts Meet, an evolution of Google Hangouts designed specifically for the workplace, and Jamboard, a way to bring creative brainstorming directly into meetings.

Combined with Calendar and Drive, these tools extend collaboration beyond four walls and transform how we work—so every team member has a voice, no matter location.

But the transformative power of video meetings is wasted if it’s not affordable and accessible to all organizations. So today, we’re introducing Hangouts Meet hardware—a new way to bring high-quality video meetings to businesses of any size. We’re also announcing new software updates designed to make your meetings even more productive.

Introducing Hangouts Meet hardware 

Hangouts Meet hardware is a cost-effective way to bring high-quality video meetings to your business. The hardware kit consists of four components: a touchscreen controller, speakermic, 4K-sensor Ultra HD camera and ASUS Chromebox.

The new controller provides a modern, intuitive touchscreen interface that allows people to easily join scheduled events from Calendar or view meeting details with a single tap. You can pin and mute team members, as well as control the camera, making managing meetings easy. You can also add participants with the dial-a-phone feature and present from a laptop via HDMI. If you’re a G Suite Enterprise edition customer, you can record the meeting to Drive.



Designed by Google, the Hangouts Meet speakermic actively eliminates echo and background noise to provide crisp, clear audio. Up to five speakermics can be daisy-chained together with a single wire, providing coverage for larger rooms without tabletop clutter.

The 4K sensor Ultra HD camera with 120° field of view easily captures everyone at the table, even in small spaces that some cameras find challenging. Each camera component is fine-tuned to make meetings more personal and distraction-free. Built with machine learning, the camera can intelligently detect participants and automatically crop and zoom to frame them.

Powered by ChromeOS, the ASUS Chromebox makes deploying and managing Hangouts Meet hardware easier than ever. The Chromebox can automatically push updates to other components in the hardware kit, making it easier for large organizations to ensure security and reliability. Remote device monitoring and management make it easy for IT administrators to stay in control, too.

Says Bradley Rhodes, IT Analyst End User Computing at Woolworths Ltd Australia, “We are very excited about the new Hangouts Meet hardware, particularly the easy-to-use touchscreen. The enhancements greatly improve the user experience and simplify our meeting rooms. We have also seen it create new ways for our team to collaborate, like via the touch-to-record functionality which allows absent participants to catch up more effectively.”

More features, better meetings

We’re also announcing updates to Meet based on valuable feedback. If you’re a G Suite Enterprise edition customer, you can:

• Record meetings and save them to Drive: Can’t make the meeting? No problem. Record your meeting directly to Drive. Even without a Hangouts Meet hardware kit, Meet on web can save your team’s ideas with a couple of clicks.
• Host meetings with up to 50 participants: Meet supports up to 50 participants in a meeting, especially useful for bringing global teams together from both inside and outside of your organization.
• Dial in from around the globe: The dial-in feature in Meet is now available in more than a dozen markets. If you board a flight in one country and land in another, Meet will automatically update your meeting’s dial-in listing to a local phone number.

These new features are rolling out gradually. The hardware kit is priced at $1999 and is available in select markets around the globe beginning today.

Whether you're collaborating in Jamboard, recording meetings and referencing discussions in Drive or scheduling your next team huddle in Calendar, Hangouts Meet hardware makes it even easier to bring the power of your favorite G Suite tools into team meetings. For more information, visit the G Suite website.

Additional information for G Suite admins

• More details on recording meetings and saving them to Drive available here
• 50-person meeting support in Meet is coming soon. Specific timing and details to follow on the G Suite Updates blog.

Launch Details
Release track:

• Record a meeting: Launching to Rapid Release, with Scheduled Release coming in 2 weeks
• 50-person meeting support in Meet: Coming soon.
• International dial-in: Available to Rapid and Scheduled Release

Editions:

• Meeting features are available to G Suite enterprise editions only
• Hangouts Meet hardware is available to all G Suite editions

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Manage Hangouts Meet for your G Suite team
Record a meeting

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Whether for trainings, important announcements, or syncing with your team, meetings have many purposes. Sometimes not every teammate can attend, or there is a need to share or reference notes from meetings after they have ended. To simplify this process, Hangouts Meet video meetings for G Suite Enterprise edition can now be recorded and saved to the cloud, making them easy to share, view, and even play in sped-up mode.

Any participant in the same domain as the organizer can start and stop a recording from web or Hangouts Meet hardware (and Chromebox for Meetings), and all participants are notified that the meeting is being recorded.



Recordings are saved to a “Meet Recordings” folder in the Drive of the meeting owner and the recording is automatically attached to the Calendar event and shared with all invited guests in the same domain.

G Suite Enterprise edition admins can control whose meetings can be recorded at the organizational unit (OU) level. Within the Admin console, navigate to Apps > G Suite > Settings for Google Hangouts and select “Meet Settings.” Please note, this setting is on by default for all OUs. The setting is disabled for OUs that don’t have Drive enabled.

Launch Details
Release track:
Launching to Rapid Release, with Scheduled Release coming in 2 weeks

Editions:
Available to G Suite Enterprise edition only

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center

• Record a meeting
• Turn recording on or off (admins)

The Keyword
The meeting room, by G Suite

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With Single-Sign-On (SSO), users can access all of their enterprise cloud applications—including the Admin console for admins—after signing in just one time. Google supports the two most popular enterprise SSO standards, OpenID Connect and SAML, and there are more than 800 applications with pre-integrated SSO support in our third-party apps catalog already.

We’re now adding SAML integration for ten additional applications: Aha!, Atlassian Cloud, Datadog, Desk, Github Business, HackerOne, Mavenlink, Mixpanel, SpringerLink, and Springerlink Test.

You can find our full list of pre-integrated applications, as well as instructions for installing them, in the Help Center.

Note that apart from the pre-integrated SAML applications, G Suite also supports installing “Custom SAML Applications,” which means that admins can install any third-party application that supports SAML. The advantage of a pre-integrated app is that the installation is much easier. You can learn more about installing Custom SAML Applications in this Help Center article.

Launch Details
Release track:
Launching to both Rapid release and Scheduled release

Editions:
Available to all G Suite editions

Rollout pace:
Gradual rollout (potentially longer than 3 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Help Center: Using SAML to set up federated SSO

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In June, we introduced a new resource for admins: What’s new in G Suite? Don’t forget to visit the page regularly for a list of the most recent launches across G Suite.

Feedback? Let us know.

We know that many of your sites require a deep page hierarchy. That’s why we’re making it possible to nest five levels of pages in the new Google Sites, up from the two levels previously allowed. To nest a page within a page, simply drag and drop it into your desired location from the Pages menu on the righthand side of your screen—or use one of several new shortcuts.


Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Add, order, nest, & delete pages


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Update #2 (January 5, 2018): Gmail Add-ons now support domain-wide installation by G Suite administrators.

Update #1 (December 5, 2017): As some of you may have noticed, the People widget disappeared when we launched Gmail Add-ons. We apologize for any confusion this may have caused, and we’re committed to informing you of similar changes in the future. Please note that the People widget setting in Gmail has now been fully removed, and we’re working on a Gmail Add-on to replace much of the widget’s functionality. Stay tuned to the G Suite Updates Blog for more information on this Add-on when it launches.

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(Cross-posted from The Keyword) 

For many of us, email is mission control—the prompt to generate an invoice, prepare a presentation or follow up on a sales opportunity. With so many to-dos, imagine if you could complete these tasks directly from your inbox without interrupting your workflow.

We believe email can do more, which is why we’re launching Gmail Add-ons, a new way to work with your favorite business apps directly in Gmail.

Gmail Add-ons, built for your workflows

Rather than toggling between your inbox and other apps, use add-ons to complete actions right from Gmail. With Gmail Add-ons, your inbox can contextually surface your go-to app based on messages you receive to help you get things done faster. And because add-ons work the same across web and Android, you only need to install them once to access them on all of your devices. Click the settings wheel on the top right of your inbox and then “Get add-ons” to get started.


We made Gmail Add-ons available in developer preview earlier this year, and since then, our partners have built integrations to help businesses connect with customers, track projects, facilitate invoicing and more. Here’s a list of partners that have built Gmail Add-ons you can install today:

• Asana: Turn communication with clients, customers and teammates into tasks that can be tracked with your team in Asana, all from your inbox.

• Dialpad: Message or call colleagues on your device, any time. Automatically view recent communications or save a new contact straight from Gmail. 

• DocuSign (coming soon): Sign and execute contracts, agreements and other documents directly in Gmail using the DocuSign add-on.

• Hire: Add candidates, manage candidate information and upload resumes without leaving Gmail. You can access full job applications from the Hire add-on.

• Intuit QuickBooks Invoicing: Create and send professional invoices directly in Gmail. Let customers pay you online and track invoice status and payments no matter where you are. 

• ProsperWorks: Easily access prospect or customer data, and log activities from calls, demos and meetings. You can also scan related opportunities, tasks and events.

• RingCentral: See the online/offline status of RingCentral contacts, review recent call history, make outbound calls (requires RingCentral for Mobile) and view and send SMS messages.

• Smartsheet: Add email content and desired attachments directly to Smartsheet without leaving Gmail.

• Streak: Add email threads to deals, view enriched contact info and quickly respond with snippets directly from Gmail with the Streak add-on. 

• Trello: Turn email into actionable tasks in Trello to give your team a shared perspective on the work that needs to be done.

• Wrike: Create Wrike tasks from emails, view and update task details, and send and receive Wrike task comments.

If you're a developer, you can also easily create add-ons for your app or your organization—write your add-on code once and it will run natively in Gmail on web and Android right away. Learn more.

Try Gmail Add-ons today

Knock out action items the minute they hit your inbox. G Suite and Gmail users can check out the G Suite Marketplace to find and install Gmail Add-ons.

Additional info for G Suite admins

G Suite admins can manage Gmail Add-ons the same way they do other G Suite Marketplace apps. For instance, they can turn off certain Gmail Add-ons, allow their users to install specific Gmail Add-ons only, or disable access to all G Suite Marketplace apps, including Gmail Add-ons. In addition, G Suite admins can set OAuth whitelisting controls, which Gmail Add-ons will respect. For more information, check out the Help Center article below.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions: 
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact: 
Admins and end users

Action: 
Admin action suggested/FYI

More Information 
Help Center: About G Suite Marketplace 
Help Center: Control user installation of Marketplace apps


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In July, we began inviting users to try Google prompt as their 2-Step Verification (2SV) method, instead of SMS text messages. Google prompt is an easier and more secure method of authenticating an account, and it respects mobile policies enforced on employee devices.


With that in mind, we’re now making Google prompt the first choice when users turn on 2SV (previously, SMS was the primary choice). Once 2SV is enabled, users will still have the option to set up SMS, the Google Authenticator app, or backup codes as their alternative second step.


This will only impact users who have not yet set up 2SV. Current 2SV users' settings will be unaffected. In addition, if a user attempts to set up 2SV but doesn’t have a compatible mobile device, he or she will be prompted to use SMS as their authentication method instead.

Users can set up 2SV from their My Account page.

A few things to note:

• A data connection is required to use Google prompt.
• Users with iOS devices will need to install the Google app in order to use Google prompt.
• G Suite Enterprise domains can choose to enforce Security Keys to meet more advanced security requirements. (At this time, however, Google Prompt won’t work on accounts with Security Keys.)

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Sign in faster with 2-Step Verification phone prompts


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(Cross-posted from The Keyword)

Check your schedule. Starting today, a fresh look and new features are coming to Google Calendar on the web to help you manage your time more efficiently and get more done.

We’re taking a lot of what you know and love from Calendar’s mobile application, like the modern color palette and sleek design, and bringing it to the web with a responsive layout that auto-adjusts to your screen size. We’ve also added more features for enterprises to help teams schedule and prepare for meetings.

Over the years, you’ve shared valuable feedback on how we can enhance Calendar to better fit your needs and we’re excited to bring new improvements. Now, it’s even easier to manage your schedule at your desk. In the new Calendar for web, you can:

• See conference room details when booking a room. G Suite admins can now enter detailed information about their organization’s meeting rooms—so employees know where a conference room is located, how large it is, and whether it has audio/video equipment or is wheelchair accessible. Employees can simply hover over the room name in Calendar when they want to book a space, and a hovercard will pop up with details about the conference location and resources.

• Add rich formatting and hyperlinks to your Calendar invites. Link to relevant spreadsheets, documents or presentations in your Calendar invite and open them directly from the new “Event Detail” view. This can help you create more detailed agendas and ensure all materials are in one place before your meeting starts.

• Manage multiple calendars side by side in “Day” view. Now you can view and manage calendars in separate columns. This makes it easier for employees who manage multiple calendars, like administrative assistants, to schedule meetings on behalf of their teams. Click “Day” view and select the calendars you want to compare.

There are a number of other changes in Calendar, too. Now you can see contact information of meeting participants when you hover over their names in a Calendar invite. There’s also a new way to view and restore deleted items in one place in case you accidentally delete a meeting invite. Additionally, "Day,” "Week,” and "Month" views are now more accessible, featuring better compatibility with screen readers. For more detail on changes, check out this post.

Additional information for G Suite admins

To help you and your users transition to the new Calendar web UI, we’re offering two rollout options to choose from (see the Help Center for more information):

• Automatic—Automatic is the default option. Starting Nov. 14, 2017, for Rapid Release domains and Nov. 28, 2017, for Scheduled Release domains, we will gradually transition your users to the new UI. The transition will take about 8 weeks (including opt-in and opt-out stages). No action is required on your part for the Automatic option.

• Manual—Alternatively, you can choose to manually control when to move your users to the new UI in the Google Admin console. For example, though we've worked with the developers of the most popular Calendar Chrome extensions to prepare for the new UI, you might have users who depend on an extension that hasn’t been updated yet. Or you might like to check out the new UI in your test domain or organizational unit (OU).

To choose the Manual option, go to Apps > G Suite > Calendar > New Calendar. Here, you can set by organizational unit when you’d like your users to access the new version of the Calendar UI. If you choose the Manual rollout option, please plan to transition all your users to the new UI before Feb. 28, 2018. Any users who are still accessing the old Calendar UI on Feb. 28, 2018, will be transitioned to the new UI, with no ability to opt out.