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Last year, we introduced a new resource for admins: What’s new in G Suite? Don’t forget to visit the page regularly for a list of the most recent launches across G Suite.

Feedback? Let us know.

With Single Sign-On (SSO), users can access all of their enterprise cloud applications—including the Admin console for admins—after signing in just once. Google supports the two most popular enterprise SSO standards, OpenID Connect and SAML, and there are many applications with pre-integrated SSO support in our third-party apps catalog already.

Building on other recent launches (February 27th, March 12th, March 29th), we’re adding SAML integration for 12 additional applications:
  • Black Duck 
  • Brightcove
  • Chartio
  • Duo
  • Hootsuite
  • Jenkins
  • Jostle
  • Mango Apps 
  • SumTotal 
  • TextMagic 
  • Veracode 
  • Zinc 



Note that apart from the pre-integrated SAML applications, G Suite also supports installing “Custom SAML Applications,” which means that admins can install any third-party application that supports SAML. The advantage of a pre-integrated app is that the installation is much easier. You can learn more about installing Custom SAML Applications in this Help Center article.

Launch Details 
Release track:
Launching to both Rapid Release and Scheduled Release

Editions: 
Available to all G Suite editions 

Rollout pace: 
Gradual rollout (up to 15 days for feature visibility)

Impact: 
Admins only

Action: 
Admin action suggested/FYI

More Information
Help Center: Using SAML to set up federated SSO 


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When your inbox is flooded with emails, some will inevitably slip through the cracks. Luckily, the new Gmail can help. It will now “nudge” users to reply to emails they may have missed and to follow up on emails for which they haven’t received a response.


Nudging is on by default for users with the new Gmail enabled, but they can turn it off from their Gmail settings menu if they choose.


We hope this AI-powered feature helps you stay on top of your email and prioritize your work.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions with the new Gmail enabled

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: What's new in Gmail
Help Center: Reply to Gmail messages


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Today, we’re introducing data export, a new feature to make it even easier to export and download a copy of your data securely from our G Suite services.

To initiate the process, in the Admin console, navigate to the Tools section of the right-side slideout menu and select “Data Export.”



Data from G Suite core services (for example, Gmail, Google Contacts, and Google Docs) will be exported for all users in your organization. Once your export is complete, you’ll receive a confirmation email with a link to your archived data in Google Cloud Storage. For security purposes, the archived data will only be available to super admins of your domain. From there, your organization will be able to download your data in several formats.

Because your security comes first in everything we do, our data export feature enforces strict security controls:

  • It can only be initiated by super admins who’ve been created more than 30 days prior to the request.
  • Admins must be authenticated using 2-step verification (2SV).
  • When a data export is initiated, other admins of the domain will be notified immediately. The export event will also be logged in the admin audit logs.
Additionally, to further reduce risk, data export will be turned off by default for domains with more than 1,000 users. Admins in these domains will need to contact Google Cloud support to temporarily enable this feature.

You can find the link to your archive at any time in the Data Export tool by clicking “Access archive.” The data will be available in Google Cloud Storage for 30 days before it’s permanently deleted.

Admins can also enable end users to download their own individual data via the existing “Download your data” tool.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Help Center: Export your organization’s data

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We’re making some updates to the look and feel of Google Drive on the web. There’s no change in functionality, but some icons and buttons have moved, and there’s a range of visual tweaks to align with Google’s latest material design principles. We built this new interface to create a responsive and efficient experience for Drive users, and to feel cohesive with other G Suite products, such as the recently redesigned Gmail.

Specific changes include:

  • The logo in the top left has been changed to the Google Drive logo.
  • If you’ve added a custom company logo, it is now in the top right.
  • The Settings icon has been moved in line with the search bar.
  • The Help Center icon has been moved in line with the search bar.
  • The page background is now white, not gray.
  • The “New” button has been updated.
  • The font used for headers has been changed.


Here’s a comparison of several screens in the old and the new interface:



If needed, you can find screenshots of the new interface here.

Launch Details
Release track:
Launching to Rapid Release, with Scheduled Release coming in 2 weeks

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

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In April, we introduced the new Gmail, including a feature called confidential mode, which helps you protect sensitive content in your emails by setting expiration dates or revoking access to previously sent messages. This feature is now launching to consumer Gmail users only. As previously announced, it will launch to G Suite users at a later time. As a G Suite admin, you can define rules to handle confidential mode messages sent from consumer users to G Suite users in your domain.

Create a compliance rule to block incoming messages and more
For detailed instructions on how to set up rules for content compliance in your domain, please see this Help Center article. Gmail confidential mode will be listed as an attribute under “Metadata match.”



Stay tuned to the G Suite Updates blog for more information when confidential mode launches to G Suite users.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Help Center: Set up rules for content compliance

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In October 2017, we announced the rollout of international Hangouts Meet dial-in phone numbers for G Suite Enterprise domains. This option helps your team to stay connected, wherever they are. We’ve added this functionality for four additional countries (with more to come!):

  • Colombia (CO)
  • Croatia (HR)
  • Lithuania (LT) 
  • Portugal (PT)
For a complete list of currently supported countries, visit this Help Center article.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to G Suite Enterprise edition only

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Dial in from a phone
Help Center: Join a video meeting

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We can guarantee you’ll want to work on the go, but we can’t guarantee you’ll have Wi-Fi. Fortunately, native offline capabilities in the new Gmail make it possible to work without interruption—even when you don’t have an internet connection. Starting now, people using the new Gmail in a Chrome browser (v61 or higher) can search, write, delete, and archive up to 90 days of messages, even when they’re offline.

Enable Gmail offline for your domain

To get started, enable Gmail offline for your domain in the Admin console (the feature is disabled by default).


If you want offline content deleted for your users when they sign out of their Google accounts, check the Force deletion of offline data on log out of Google account box. This will prevent your users from keeping content on their local devices when they log out.

Turn on Gmail offline for your account

Once you’ve enabled Gmail offline for your domain, individuals who are using the new Gmail can turn it on from the Offline tab in their settings (the feature is disabled by default).


They can also choose whether to keep offline data on their computers or have it removed when they log out.

Uninstall the Gmail Offline Chrome app

We previously announced that we’re moving Chrome apps, like Gmail Offline, to the web. The Gmail Offline Chrome app will stop working in the future, so we recommend that users uninstall it and begin using the native offline feature as soon as possible.

Enable the new Gmail

These new native offline capabilities are only available to customers participating in the new Gmail Early Adopter Program (EAP). To opt in to the EAP and enable the new Gmail for your domain, follow the instructions in the Help Center.

For more information on Gmail offline, please visit the Help Center.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions with the new Gmail enabled

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
Admins and end users

Action:
Admin action suggested/FYI

More Information
Help Center: Work offline in Gmail
Help Center: What’s new in Gmail

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As previously announced, the old Drive desktop sync client for Mac and PC—a feature officially known as “Google Drive for Mac/PC”—will start to shut down on May 12th, 2018. After May 12th, the sync client may not work for your organization.

Here are some important things to know: 

1. If you haven’t already, upgrade to a newer sync solution. 

This shutdown is happening because we have better sync solutions available for Drive users. G Suite organizations still using Drive for Mac/PC should transition to Drive File Stream. For non-G Suite users, we recommend Backup and Sync. For more information on choosing the right sync solution for your users, check out this Help Center guide.

2. The turn-down will be gradual. 

We will start the shutdown process on May 12th, but it will be gradual and may take several weeks to impact all organizations. After May 12th, however, updates to files may stop syncing between your users’ computers and Drive, so we recommend upgrading by that date.

3. Once the client shuts down for you, the Google Drive folder will stop syncing. 

When the legacy Google Drive desktop sync client shuts down, it will stop syncing the Google Drive folder to Google Drive. The local Drive folder (containing users’ files) will not be deleted from the machine, but changes made inside this folder will no longer sync to Drive. We don’t recommend editing files inside of this folder after May 12th, as it could lead to users misplacing their edited files (not realizing that this folder isn’t syncing to Drive). To avoid confusion, you may want to delete the legacy Google Drive folder. By default, this folder is located at:

  • Windows: “C:\Users\%USER%\Google Drive” 
  • macOS: “/Users/$USER/Google Drive” 


Use caution when deleting this folder, as it may contain content that has not yet been saved or synced.
In addition, after the legacy desktop client shuts down for you, the app will display this dialog when it starts up:
This message will be shown to end users still using the legacy sync client after it is shut down. 

4. After May 12th, Drive File Stream will display a dialog and rename the old Google Drive folder to clarify that the old folder is not syncing. 


If a user signs in to Drive File Stream and it detects that the old Google Drive folder (from the same account) is still present on the machine, it will append “(Not Syncing)” to the old Google Drive folder, and display the following dialog:


After renaming the old Google Drive folder, Drive File Stream will display this dialog. 
If you don’t want your users to see this dialog, you may remove the old Google Drive folder before May 12th.

After May 12th, if you choose to automate the removal of “~/Google Drive/”, you should remove “~/Google Drive (Not Syncing)/” as well. Note that for users who use Drive File Stream in another language, this folder name will be localized.

It’s important to note that while this folder name change is intended to discourage users from editing files inside the old Google Drive folder, it does not prevent users from making changes in it. We strongly encourage administrators to educate their end users to use Drive File Stream, and not the old Google Drive folder.

More Information 
Blog post (Sept 2017): Drive File Stream launching to all G Suite customers 
Blog post (Jan 2018): Legacy Google Drive desktop sync client now shutting down on May 12th, 2018
Help Center: Deploy Drive File Stream
Help Center: Choose a sync solution


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Update (June 4, 2018): We've resumed rolling out this feature. Thanks for your patience.





Update (May 22, 2018): Due to technical issues, this feature has been rolled back. We'll update this post when it has re-launched.





Some apps designed for enterprises include built-in settings called “managed configurations” that IT admins can set up remotely. For example, many VPN apps offer automatic setup, meaning people don’t have to take lengthy and confusing steps to begin using VPN . These managed configurations save admins valuable time and allow them to easily deploy otherwise complex settings arrangements. With this launch, we’re making it possible to set up managed configurations for Android apps using advanced mobile device management from Google Mobile Management.

To set up managed configurations by organizational unit (OU) or group, visit Device Management > App Management > Manage Applications for Android Devices > Whitelisted Android Apps in the Admin console and select the “App Distribution and Configuration” for the app you’re looking to configure. For step-by-step instructions, visit the Help Center.



To check if an app supports managed configurations, visit the managed Google Play store and click on the app you’re interested in. If the app supports managed configurations, it’ll be noted under the “Approve” or “Buy” button.


We hope this will make it easier for G Suite admins to deploy the Android apps their users need most, with the built-in settings that work best for their organization.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to G Suite Business, Enterprise, and Enterprise for Education and Cloud Identity Premium editions only

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Help Center: Manage apps on mobile devices
Help Center: Managed app configuration


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