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What’s changingGoogle Docs, Sheets, Slides, and Sites will be getting a new look and feel on the web. While there are no functionality changes, users will notice some visual improvements, including:

  • Interface typography that uses Google’s custom-designed and highly-legible typefaces
  • Controls (like buttons, dialogs, and sidebars) that are updated and consistent
  • Iconography that is legible and crisp, with a fresh feel

The four products in this update join other G Suite products like Gmail and Calendar in sharing a common design language.

Before

After

Who’s impactedEnd users

Why you’d use itThis style change is part of a new, consistent design approach from Google. You can expect to see similar changes across other G Suite applications in the future.

How to get started 
  • Admins: No action needed
  • End users: You’ll see the new look coming your way.


AvailabilityRollout details

  • Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on January 15, 2019
  • Scheduled Release domains: Full rollout (1-3 days for feature visibility) starting on February 11, 2019


G Suite editions
Available to G Suite Basic, G Suite Business, G Suite Enterprise, G Suite for Education, G Suite Enterprise for Education, and G Suite for Nonprofits

On/off by default?
This feature will be ON by default.

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What’s changing You can now embed a stream of posts from a Google+ search in the new Google Sites. This search could contain simple keywords or advanced search operators.

This builds on our previous launch, which helped you embed community pages, profiles, and other Google+ streams in new Sites.

Who’s impacted End users

Why you’d use it When you embed a stream from G+, users will see the exact same content, whether they’re viewing it on plus.google.com or within an embedded module in a Sites page. They’ll also be able to interact with the content, and have that interaction show in both locations. This can help you create more engaging sites with dynamic and collaborative content from Google+.

By embedding a stream from a Google+ search, you could embed posts from specific people, or you can embed a Google+ stream that aggregates posts from multiple G+ communities. Users will be able to see the content and interact with it if they choose.

How to get started 


Helpful links Help Center: Add Google files, video & more to Google Sites 

Availability Rollout details 
G Suite editions 
Available to all G Suite editions
On/off by default? 
This feature will be ON by default
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What’s changing 

We’re connecting Sheets and BigQuery to make it easier to analyze and share data. The Big Query data connector will help you:

  • Collaborate with partners, analysts or other stakeholders in a familiar spreadsheet interface
  • Ensure a single source of truth for data without having to create additional CSV exports
  • Streamline reporting and dashboarding workflows


Who’s impacted End users

Why you’d use it We built BigQuery to help analysts make sense of large datasets—now it’s easier for employees and team members outside of data analyst functions to access and analyze data. By bringing these two tools together, collaborators and other stakeholders can view up to 10,000 rows of data from BigQuery in an easy, familiar interface. This makes collaboration and insight sharing easier, enabling faster decision making.

How to get started: 
To check key permissions for the BigQuery data connector see here.

Additional details Anyone you share the spreadsheet with will see the data contained in the sheet. Only those with edit access in Sheets and view access to the BigQuery table have the ability to refresh the dataset.

For key permissions for the BigQuery data connector see here.
As always, use share permissions to control who can view, edit or share your data.

In the coming weeks, you’ll be able to use tools like Apps Script and the macro recorder to schedule automatic updates within Sheets to the connected BigQuery data. For example, you can automatically refresh sales data in your spreadsheet so the data is fresh and ready for analysis at the beginning of the day. To learn more about how to record or run macros in Sheets, check out this G Suite Pro Tip. 

Helpful links Help Center: Analyze BigQuery Data within Sheets 

Availability
Rollout Details
  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on January 15, 2019. 
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on January 29 2019. 
G Suite editions 
  • Available to G Suite Business, G Suite Enterprise, G Suite for Education, G Suite Enterprise for Education, and Drive Enterprise. 
  • Not available to G Suite Basic and G Suite for Nonprofits. 
On/off by default? 
  • This feature will be ON by default.
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What’s changing We’re changing where you’d find the Directory settings in the G Suite Admin console from the apps screen to the Directory section of the main menu.
  • You can now find the setting at: Admin Console > Menu   > Directory > Directory Settings 
  • The setting was previously at: Admin Console > Apps > G Suite > Directory 

Directory settings will now be in the Admin console’s main menu

Who’s impacted Admins only

Why you’d use it You can use Directory settings to control your organization's global Directory and how your users can use Contacts. This includes what version of Google Contacts your users can use, how your users can edit their profiles in the global Directory, configuration of custom internal directories, and more.

How to get started 

Helpful links Availability Rollout details 
G Suite editions 
  • Available to all G Suite editions 
On/off by default? 
  • This feature will be ON by default.
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What’s changing  We’re making some improvements to the alert center for G Suite. These include:
  • More Gmail phishing alerts 
  • New data export initiated alert 
  • New alert deletion option 
  • Link to audit logs for G Suite Business and Basic domains 

Who’s impacted Admins only. To use the alert center you need to be a super admin or an alert center delegated admin. 
Why you’d use it The alert center provides a single, comprehensive view of essential security-related notifications, alerts, and actions across G Suite. The improvements will help G Suite admins get more insights and manage their alerts:

  • More Gmail phishing alerts - Will notify you when malware or phishing is detected after an email has been delivered to user inboxes, helping you investigate and remove suspicious emails. 
  • New data export initiated alert - Will make sure you’re aware of data exports in your domains. 
  • Alert deletion option - Will let you delete alerts when they’ve been resolved or are no longer needed. 
  • Link to audit logs for G Suite Business and Basic domains - Will go to the specific portion of audit logs to help you more quickly dig into the details of an alert and find more information on past user activities related to this alert. 

How to get started 


Additional details 
More Gmail phishing alerts - We’re leveraging machine learning to generate alerts on suspicious incoming mail in Gmail. The new alerts will notify admins when malware or phishing is detected after an email has been delivered to user inboxes. In these events, admins in G Suite Enterprise domains can proactively investigate the emails and if necessary, bulk remove suspicious emails from users’ inbox.

New data export initiated alert - There’s also a new alert when a domain data export is initiated. This alert will let admins know when a data export activity has been initiated for the domain. This alert can help make sure admins are aware of this activity in their domains. See our Help Center for more information on domain data export alerts.

Alert deletion option - You can now delete alerts as they have been resolved or are no longer needed. If needed, you can recover deleted alerts within 30 days of deletion.

Link to audit logs for G Suite Business and Basic domains - To dig into the details of an alert, G Suite Business and Basic admins can use a link to go directly the specific portion of audit logs and look up more information on past user activities related to this alert. G Suite Enterprise admins have a direct link to the investigation tool, which is part of the security center for G Suite.

New domain data export initiated alert

New option to delete the alert


Links to audit logs

Helpful links Help Center: Understand audit logs
Help Center: About the alert center
Help Center: Domain data export details

Availability Rollout details 
G Suite editions
  • Available to all G Suite editions 
On/off by default? 
  • These feature will be ON by default
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What’s changing We’re adding auto-provisioning support for two new applications:
  • monday 
  • Proxyclick 


Who’s impacted Admins only

Why you’d use it When auto-provisioning is enabled for a supported third-party application, any users created, modified, or deleted in G Suite are automatically added, edited, or deleted in the third-party application as well. This feature is highly popular with admins, as it removes the overhead of managing users across multiple third-party SaaS applications.

How to get started 


Helpful links 


Availability 
Rollout details 



G Suite editions 

  • G Suite Education, Business, and Enterprise customers can enable auto-provisioning for all supported applications 
  • G Suite Basic, Government, and Nonprofit customers can enable auto-provisioning for up to three applications 


On/off by default? 

  • This feature will be OFF by default and can be enabled at the OU level.

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What’s changing Now you can embed Google Drawings files saved in Drive into Google Docs and update the content of linked drawings embedded in Docs. When the source file is updated, you’ll see an “Update” button in the upper right hand corner of the embedded drawing.


Who’s impacted End users

Why you’d use it Instead of having to create drawings manually in a document, you can embed drawings from Drive in a document and refresh the content to keep it current. When you embed a drawing, the drawing is placed in the document, but linked to the original in Google Drawings. By using the “Update” button, you can update the drawing’s content with one click if changes are made to the source file. You can also choose to unlink drawings at a later date.

How to get started 
  • Admins: No action needed. 
  • End users: This feature can be accessed from the “Insert” menu in Docs. For further instructions, check out the Help Center. 


Helpful links Help Center: Create, insert & edit drawings 

Availability Rollout details 

  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on January 7, 2019 
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on January 7, 2019 


G Suite editions 

  • Available to all G Suite editions


On/off by default? 

  • This feature will be ON by default. 


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What’s changingNow, when you’re working on a chart in Sheets, you can give a design element (such as a bar on a bar graph or a point or line on a line graph) a unique color, instead of all similar elements being the same color. This works for bar charts, column charts, line charts, scatter charts and for certain series in combination charts.


Who’s impactedEnd users
Why you’d use itYou can emphasize a part of a chart by changing its color to a different one than the main color of the series, allowing you to tell a better story.
How to get started
  • Admins: No action needed
  • End users: To learn more about this new feature, check out this Help Center article.
Helpful linksHelp Center: Add & edit a chart or graph

AvailabilityRollout details

G Suite editions
  • Available to all G Suite editions 
On/off by default?
  • This feature will be ON by default.


Notice the new format for these launch announcements? Give us feedback on it here.

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Going forward, you may notice changes to the format of our launch announcements on the G Suite Updates blog. Based on customer feedback, we want to make our posts more scannable and readable. All the same information you’re used to seeing will be included, but it will be reorganized with new sections to help you quickly see what’s changing and how it might affect you and your users.

We hope that this new formatting saves you time and makes our launch announcements more useful for you. If you have any suggestions or feedback on the new style, please feel free to let us know here.

Thanks,
The G Suite Launch Announcement team

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