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What’s changingWe’re adding three highly-requested features to Tasks. You can now:
  • Set a date and time for your tasks and receive notifications
  • Create repeating tasks
  • Import reminders into Tasks
Who’s impactedEnd users
Why you’d use itWe’ve heard from you that you’d like Tasks to be the one destination to track what you need to do in G Suite. These features will help make sure all of your to-dos are in Tasks, and ensure that you can keep track of the deadlines associated with them. Additionally, importing reminders to Tasks can help your users if your organization is currently transitioning from Inbox to Gmail.

How to get started
  • Admins: No action needed
  • End users - Date/time and repeating tasks:
    • When you create or edit a task, you’ll now see a new “Add date/time” field.
    • After clicking on Add date/time, you can enter the date, time, and recurrence of this task.

  • End users - Import to tasks:
    • When you open Tasks on the web or your mobile app, you’ll see a prompt to copy your existing reminders over to Tasks. You can also trigger this manually by opening the overflow menu in the top right.
    • You’ll be able to select which list in Tasks you’d like to add them to, or create a new list.
    • You can also indicate whether or not you’d like these reminders to be deleted once they are copied.

Additional detailsNew time features
Every task now has two time-based properties, date and start time, that are available in the edit screen of each task.

These tasks will then show up in Google Calendar on the web at their specific time, as long as you have the “Tasks” calendar enabled on the left-hand side. If you’ve enabled mobile notifications, you'll also get notified for tasks at their scheduled dates and times in the Tasks mobile apps (Android/iOS). For tasks that have a date, but don’t have a time, you’ll get notifications at 9am local time.


If a task wasn’t marked as completed, you’ll get a second notification at 9am the day after a task was due.

Importing reminders into Tasks
This import tool will pull your reminders (from Inbox/Gmail, Calendar, or the Assistant) into Tasks.

When importing reminders into Tasks, we’ll copy over the title, date, time and recurrence of the reminder. Please note, reminders with locations associated will not be imported. Additionally, this is a one-time import and not a constant sync.
AvailabilityRollout details
G Suite editions
  • Available to all G Suite editions

On/off by default?
  • Both features will be ON by default.
Stay up to date with G Suite launches
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Quick launch summaryWe’re launching a new Priority page in Drive as a new way to help you stay focused and get work done. This page will help you access the files you need through a combination of suggestions and workspaces. With the new Priority page, not only are the most relevant files served up to you, but you can take action on them, as well as sort them into workspaces.

We hope this makes accessing your most important files easier and helps you work more efficiently. 

You can access the Priority page from the left-hand navigation panel in Drive. Some features you’ll see on the Priority page include:
  • Priority: 
    • Here you’ll see the documents we think are most relevant to you right now. These machine-learning-powered suggestions are based on various signals from your activity. On each suggested document, you can also take actions in line, without navigating to the doc in question, like replying to a comment or reviewing recent edits.
  • Workspaces: 
    • In Workspaces, you’ll be able to see intelligent suggestions of related content to group together for easier access— like multiple files related to the same project. 
    • You can also create your own personalized Workspaces collecting any files you have access to, including content stored in your My Drive and various Team Drives. 
      • Right-click on any file and select Add to Workspace to dynamically group files as you work.
    If users would like to make Priority their default home page, they can do so in their settings, which is accessible via the gear icon in the upper righthand corner.


    Availability Rollout details 
    • Rapid Release domains: Extended Rollout (potentially longer than 15 days for feature visibility) starting on March 18, 2019. 
    • Scheduled Release domains: Extended Rollout (potentially longer than 15 days for feature visibility) starting on April 1, 2019. 
    G Suite editions 
    • Available to G Suite Basic, G Suite Business, and G Suite Enterprise. 
    • Coming soon for G Suite for Education, G Suite Enterprise for Education, and G Suite for Nonprofits.  
    On/off by default? 
    • This feature will be ON by default.

    Stay up to date with G Suite launches
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    Quick launch summaryYou can now see the creator of a meeting when looking at a “busy” block of time on a resource or room’s schedule in the “Find a time” grid view. Simply hover over the block to see the event creator’s name (even if the event is “Private.”)



    We’ve heard from you that being able to see who booked a room for a meeting is crucial in order to easily reach out to the creator to ask if they would be open to swap the room or change the meeting time.

    Please note, the information such as the description and title of the event will still be hidden to ensure no sensitive information is shared.
    AvailabilityRollout details


    G Suite editions

    • Available to all G Suite editions

    On/off by default?

    • This feature will be ON by default.

    Stay up to date with G Suite launches
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    Quick launch summaryLast year, we released automatic room suggestions in Google Calendar on the web. We’re now bringing that feature to Android and iOS devices.

    This feature, using Google AI, suggests the rooms for your meetings based on the locations and preferences of the guests.

    To enable this feature, structured resource information and users’ work locations are required to be set.


    AvailabilityRollout details


    G Suite editions

    • Available to all G Suite editions

    On/off by default?

    • This feature is ON by default and immediately visible when resources are structured and user locations are set.

    Stay up to date with G Suite launches
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    What’s changing We’re adding an option for admins to disable telephony options as 2-Step Verification methods for G Suite accounts in their domain. This option will prevent their users from using SMS and voice codes for 2-factor authentication.

    Who’s impacted Admins only

    Why you’d use it There are many forms of 2-Step Verification—from text (SMS) message codes, to the Google Authenticator app, to hardware second factors like security keys. And while any second factor will greatly improve the security of your account, we’ve long advocated the use of security keys for those who want the strongest account protection.

    As awareness of the potential vulnerabilities associated with SMS and voice codes has increased, some admins asked us for more control over the ability to use phone-based 2-Step Verification methods within organizations. The present release does just that - admins get a policy that can enforce the use of multi-factor authentication without permitting SMS and voice verification codes. 

    This new policy gives admins more control over the security methods used in their domain, and increases the security of user accounts and associated data.

    How to get started 
    • Admins: Apply the new policy by changing the setting at Admin console > Security > Advanced security settings > Allowed two step verification methods. 
    • End users: No action needed unless admin changes configuration. 

    2-factor authentication options in the G Suite Admin console 


    Additional details
    How users can configure 2-Step Verification once the policy is enforced 
    Users with the new policy applied will not be able to add SMS or voice based codes as an option - either when enrolling in 2-Step Verification for the first time or later at myaccount.google.com. A user enrolling in 2-Step Verification for the first time will see the screen below. This first provides an option to set up Google Prompt, as well as ‘Choose another option’ which will let them add a Security Key instead.


    Avoid user sign-in issues 
    Users affected by the new policy who have SMS/Voice as the only 2SV method on their account will not be able to sign in. To avoid this lock-out situation, see our Help Center to get tips for how to ensure a smooth transition to an enforcement policy.

    Helpful links 

    Availability Rollout details 
    G Suite editions 
    Available to all G Suite editions

    On/off by default? 
    The new policy is not enabled by default. Admin needs to explicitly choose to apply this policy on a OU / Group basis, like the other existing 2SV enforcement policies.

    Stay up to date with G Suite launches
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    What’s changing We’re making it even easier to manage Google Groups through the G Suite Admin console. The new improvements include:

    • A new settings card: When you create a group, this card will help you quickly view and customize group settings. 
    • A new hover menu: When viewing the list of Groups, you can use this menu to get quick access to member management and group settings. 
    • Pop-up controls: Using pop up controls, you will be able to add members, manage members, edit settings, and delete groups without leaving the Groups list page. 

    These build on other recent improvements to group management in the Admin console. See below for images of these new settings and options.

    Who’s impacted Admins only

    Why you’d use it Groups can improve communication and collaboration in your organization. You can use Groups to create mailing lists, web forums, and collaborative inboxes for your team, and also to control access to documents and Google services.

    However, it’s important to include the right people in each group, and apply the right settings so groups are secure. By giving admins easy-to-use controls for groups details, we hope to make it easier to share and use information.

    How to get started 


    New hover menu gives quick access to member management and group settings 


    Easily add members without leaving the list page 


    Quickly see and edit group settings in-line 


    When you create a new group, this settings card can help make sure the right settings are applied 

    Helpful links Help Center (Admin): Use Groups in your organization

    Availability Rollout details 



    G Suite editions 
    Available to all G Suite editions.

    On/off by default?
    This feature will be ON by default.

    Stay up to date with G Suite launches
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    What’s changing  Google Drive is getting a new look and feel on iOS and Android, making it easier to communicate and collaborate across files in Drive on mobile devices.



    This Material redesign is part of a larger effort to bring the look and feel of our G Suite apps together as a whole, with ease-of-use in mind.

    Some improvements you’ll see include:
    • New Home tab and bottom navigation 
      • Similar to Drive on the web, the Home tab will surface the files that are most important to you, based on things like: 
        • The last time you accessed or edited a file 
        • Who specific files are frequently shared with 
        • What files are used at specific times of day.
    • A more intuitive bottom navigation bar that features options to switch between Home, Starred, files shared with you (Shared), and all files (Files), allowing for quicker access to your most important items.

    • Expanded search bar 
      • The search bar is now more accessible across the application, including from the Team Drives page.
    •  My Drive, Team Drives and Computers in Files view 
      • Team Drives will be now be displayed as a tab next to My Drive in the Files view. Users will also see a Computers tab if they have backed up content from a local machine to their account. 

      •  New account switching experience 
        • The feature to switch accounts is moving from the left navigation menu to an icon in the top right.


        •  Revised actions menu 
          • A revised actions menu attached to every file and folder emphasizes the most frequently used actions at the top. Toggles for starred and offline are now changed to buttons.

          Who’s impacted End users
          Why you’d use it We know that mobile devices are critical to getting work done, whether it’s at our desk, in a meeting, sending an email, or collaborating. Drive is not just a way to backup files to the cloud, but a critical way to easily share work, make last minute changes to content, or review important content on the go. The Drive Mobile redesign aims to make these workflows easier.

          How to get started 
          • Admins: No action required. 
          • End users: You’ll see the new look coming your way soon. 
          Additional detailsiOS users will begin seeing the redesign starting on March 12, 2019. Android users will see the redesign starting on March 18, 2019.

          To help your users navigate this redesign, see this change management guide or download this PDF.
          Helpful links View the change management guide for this update. Also available as a PDF.
          Using Google Drive on Android
          Using Google Drive on iOS 

          Availability Rollout details 
          • iOS: Gradual rollout (up to 15 days for feature visibility) rollout starting March 12, 2019.
          • Android: Gradual rollout (up to 15 days for feature visibility) rollout starting March 18, 2019. 
          G Suite editions 
          Available to all G Suite Editions.

          On/off by default? 
          This feature will be ON by default.

          Stay up to date with G Suite launches
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          Quick launch summaryNow, when you present your screen in a Hangouts Meet meeting, your camera’s video feed will remain visible. This allows other meeting participants to continue to see you while you present.
          AvailabilityRollout details

          G Suite editions

          • Available to all G Suite editions


          On/off by default?

          • This feature will be ON by default.


          Stay up to date with G Suite launches
          Labels: , ,

          What’s changing We’re adding SAML integration for five additional applications:
          • Clear Review 
          • Clubhouse
          • Dialpad Sandbox
          • HubSpot 
          • Workable

          Use our Help Center to see the full list of SAML apps and find out how to configure SAML applications.

          Who’s impacted Admins only

          Why you’d use it With Single-Sign-On (SSO), users can access all of their enterprise cloud applications—including the Admin console for admins—after signing in just one time. Google supports the two most popular enterprise SSO standards, OpenID Connect and SAML, and there are already many applications with pre-integrated SSO support in our third-party apps catalog.

          How to get started 
          • Admins: You can find our full list of pre-integrated applications, as well as instructions for installing them, in the Help Center.
          • End users: No action needed.

          Additional details Note that apart from the pre-integrated SAML applications, G Suite also supports installing “Custom SAML Applications,” which means that admins can install any third-party application that supports SAML. The advantage of a pre-integrated app is that the installation is much easier. Use out Help Center to learn more about installing Custom SAML Applications.

          Helpful links Help Center: Using SAML to set up federated SSO 
          Help Center: Set up your own custom SAML applicationAvailability 

          Rollout details G Suite editions 
          Available to all G Suite editions.

          On/off by default? 
          This feature will be OFF by default and can be enabled at the OU level.

          Stay up to date with G Suite launches
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          What’s changingAs part of the migration from classic Hangouts to Hangouts Meet that we announced last year, we’ll now begin migrating the video conferencing for your recurring Calendar events from classic Hangouts to Meet. Previously, we made the change so that new events scheduled in Calendar will use Meet. Now this change is to update previously scheduled events in Calendar as well.
          Who’s impactedEnd users
          Why we’re migratingWe've built Hangouts Meet to have a fast, simple interface with enterprise grade meeting functionality such as livestreaming and meeting with up to 100 people. To ensure you get the best-in-class experience we’re migrating the remainder of your existing recurring Calendar events. This will happen gradually in an effort to limit any disruption and ensure that you can focus on what’s important: meetings where people can be as productive as they are when they’re face-to-face.
          How to get started
          • Admins: No action needed.
          • End users: When you join a recurring Calendar event on classic Hangouts, you will see a banner that future occurrences of this meeting will be on Meet.

          Additional detailsMigrating existing Calendar events
          This change will take place gradually as users join affected meetings. They will see a migration banner notifying them future occurrences will be on Meet. After the end of the call, all participants will get an updated event information with the new meeting details. Single instance (non-recurring) Calendar events will remain unchanged.

          If your meeting doesn’t migrate
          Some of your meetings may not automatically update to Meet. When this happens, you’ll see a banner in the video call notifying end users to update the Calendar event to Meet. This may happen for complex Calendar event setups, such as if different events have the same video link.
          Helpful linksHelp Center: Migration FAQs
          AvailabilityRollout details

          • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on March 11, 2019
          • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on March 25, 2019

          G Suite editions
          Available to all G Suite editions

          On/off by default?
          This setting will be ON by default.

          Stay up to date with G Suite launches
          Labels: , , ,