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What’s changing It’s now easier to compare two Google docs. This feature will show you the differences between the docs as “Suggested Edits” in a new document.

Who’s impacted End users

Why you’d use it This feature makes it easy to see changes between two docs over time. For instance, educators can use this tool to compare essays and track revisions, saving them time when grading.

On the other hand, business users can use this tool during contract negotiations to see what terms have changed throughout the negotiation process and to compare the final version of the doc to the initial version.

How to get started 
  • Admins: No action required. 
  • End users: To compare Docs: 
    • Open any Google Doc — this will become your ‘base’ document. 
    • From the toolbar, select Tools > Compare Documents
      • In the dialogue, click on Choose document to select the second Google Doc to compare against. 
      • In the “Attribute differences to field”, enter the name of the user who will be labelled as the author of the suggested edits in the comparison output file. 
    • Select Compare. 



A new document will be generated that shows all existing suggested edits from both docs as accepted. Users will be able to see the differences between both documents as suggested edits labeled with the name defined in the Attribute differences to field.

Additional details Doc owners and those with edit access can use this feature to compare documents.
Helpful links 

Availability Rollout details 


G Suite editions 
  • Available to all G Suite Editions 

On/off by default? 
  • This feature will be ON by default

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What’s changingEarlier this year, we announced dynamic email in Gmail in beta. On July 2, 2019, this feature will become generally available and will launch on by default for all domains. This means that users will be able to access the feature unless you choose to disable it via the Google Admin console.


Who’s impactedAdmins and end users
Why you’d use itWith dynamic email, you can easily take action directly from within the message itself, like RSVP to an event, fill out a questionnaire, browse a catalog or respond to a comment.

Take commenting in Google Docs, for example. Instead of receiving individual email notifications when someone mentions you in a comment, now, you’ll see an up-to-date thread in Gmail where you can easily reply or resolve the comment, right from within the message.
How to get started
  • Admins: Determine whether your users can use dynamic email by navigating to Apps > G Suite > Settings for Gmail > User settings in the Admin console and selecting from the following options:
    • Disable: This option will prevent users in your domain from receiving interactive emails.
    • Enable now (beta): This option will enable dynamic email (currently in beta) immediately. The feature will remain enabled when it enters general availability on July 2, 2019.
    • Enable when the feature is generally available: This is the default option and will enable dynamic email when this feature becomes generally available on July 2, 2019.
  • End users: Once dynamic email in Gmail launches, users will begin seeing dynamic emails from senders who are sending dynamic emails., if you’ve enabled it. Additionally, users can also turn dynamic mail off for their individual account by following the steps in the Help Center. Note: The “display external images” setting must also be enabled in order for dynamic emails to be displayed.

Additional detailsThis feature is currently only available in Gmail on the web, with mobile coming soon.

Helpful links

AvailabilityRollout details


G Suite editions
Available to all G Suite editions

On/off by default?
This feature will be ON by default beginning on July 2, 2019.

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What’s changing You can use Vault to search and export content in new Google Sites with a new beta program. Note that the beta will only support Vault’s search and export functionality, it will not support Vault’s holds and retention functionality.

Use our Help Center to find out more, or apply to join the beta here.
Who’s impacted Admins only
Why you’d use it Customers that sign up for the beta will be able to find content in new Sites, preview and navigate through the site in the Vault interface, and export sites for further analysis. This can expand your organization’s archiving and eDiscovery by adding content from new Sites.
How to get started 

Additional details 


Details of actions available in the beta 

Search for content in new Sites. You can search for Sites alongside other Drive content, or use the operator type:site to target just Sites data in Google Drive.


Find specific sites by their published URLs. Use our Help Center to learn more about searching for Sites data in Vault.


Preview and navigate through the site in the Vault interface, and export sites for further analysis.

 
Scope of functionality available through the beta: 

  • Vault only supports content in new Sites. Classic Sites content is not supported. 
  • Only the most recent version of the draft site will be available for search and export in Vault. 
  • This could be different from the published version of the site, as unpublished changes would be included. 
  •  This beta program only provides access to search and export functionality for new Sites, and does not include retention or hold functionality. 

Helpful links 

Availability Rollout details 


G Suite editions 

  • Available to G Suite Business, Enterprise, and Enterprise for Education editions, as well as other G Suite customers with the Vault add-on license 


On/off by default? 



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What’s changingWe’ve added a new event to the OAuth Token Audit Activity Events in the Reports API and Reports section of the Admin console. This new event is called “Activity,” and it shows how second- and third-party apps are using the G Suite OAuth API tokens they’ve been granted. This event is in addition to the previously available Authorize and Revoke events.

We’ve also added a new parameter—called “Scope_data”—to both the Authorize and Revoke events, which allows you to filter logs based on which OAuth scope and product bucket was granted.

Who’s impactedAdmins only

Why you’d use itThe new Activity event allows you to see which methods are being called by second- and third-party apps on behalf of users via OAuth grants, removing some of the guesswork that previously existed around OAuth exposure. The Scope_data parameter allows you to filter Authorize and Revoke activity based on the specific scope that was granted.

How to get started


Additional detailsThe “Activity” event is triggered when a second- or third-party application calls a Google Product API using the OAuth protocol on behalf of one of your users. If your organization uses multiple second- or third-party apps, you may see a large increase in event traffic.

Helpful linksDevelopers Guide: OAuth Token Audit Activity Events
Help Center: OAuth Token audit log

AvailabilityRollout details
  • Rapid Release domains: This feature is available now.
  • Scheduled Release domains: This feature is available now.


G Suite editions


  • Available to G Suite Enterprise, G Suite Enterprise for Education, Drive Enterprise, and Cloud Identity Premium
  • Not available to G Suite Basic, G Suite Business, G Suite for Education, and G Suite for Nonprofits 


On/off by default?
  • This feature will be ON by default.


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What’s changing We’re making changes to how we calculate active users across G Suite applications in your organization. Specifically, you’ll see more accurate metrics on active users for the following applications:

  • Gmail 
  • Calendar 
  • Hangouts Chat 
  • Hangouts Meet 

Who’s impacted Admins only
Why this matters Previously, we pulled app activity data from multiple sources, which sometimes resulted in discrepancies across reporting tools, like Work Insights and the Reports section of the Admin console. To ensure these metrics are consistent, we'll now pull data from one centralized, reliable source which is based on direct user interaction logs. This will help you better analyze app usage in your domain and assess your organization's needs.
How to get started 
  • Admins: To access Apps usage activity in the Admin console click Reports. 
    • From there, you can see app usage overall, or click into specific apps. 
    • On the right-hand side, you can filter app usage by: 1 day, 7 days, or 30 days. 

  • End users: No action required. 


Additional details In addition to the Admin console, these updated metrics will also appear in the G Suite Admin SDK Reports API and BigQuery exports.
Helpful links Developers Guide: Reports API 
Availability Rollout details 


G Suite editions Available to all G Suite editions
On/off by default? This feature will be ON by default.

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Update (June 5, 2019): We previously stated that the Work Insights tool was available to G Suite Enterprise and G Suite Enterprise for Education.

This was incorrect —this tool is available only to G Suite Enterprise domains.

What’s changingOur Work Insights adoption and collaboration insights tool is now generally available for G Suite Enterprise customers. You can use Work Insights to quickly understand the status and impact of your G Suite deployment, surfacing organizational insights around adoption, work patterns, and collaboration across G Suite apps.

Work Insights was previously available in beta. For more details about the Work Insights tool, see our beta announcement or our Help Center. Since the beta, we’ve added the ability to quickly surface usage of legacy non-G Suite applications within an organization, as well as added more powerful filtering capabilities via groups filtering. See below for more details.
Who’s impactedAdmins only. Work Insights is accessible to super admins and delegated admins. See how to grant access to Work Insights.
Why you’d use itWork Insights can bring you executive-level insights into how G Suite is increasing collaboration and improving workplace culture at your organization. You can view the Work Insights dashboard and get insights into:

  • Adoption - which teams are adopting G Suite and which apps they use most frequently.
  • Work patterns - which apps teams are spending time in and how much time they’re spending in meetings.
  • Collaboration - how teams are working together through meetings, file sharing, and document interactions.
  • Usage of non-G Suite applications - if there are legacy licenses that no longer need to be renewed as users transition to G Suite.

Note that at the organizational level, team insights will only be shown for teams of 10 people or more. For more details about these insights and how you might use Work Insights, see our beta announcement.
How to get started

Additional detailsNew: Get insights into usage of non-G Suite applications
Work Insights will now quickly surface data around the usage of legacy non-G Suite applications within an organization. This includes the use of the following:

  • Microsoft Word documents
  • Microsoft Word macro files
  • Microsoft Excel spreadsheets
  • Microsoft Excel macro files
  • Microsoft PowerPoint presentations
  • Microsoft PowerPoint macro files

Seeing how these applications are used can help organizations identify opportunities where remaining legacy licenses no longer need to be renewed as users transition to G Suite.
See usage of non-G Suite apps in Work Insights 

New: Filter charts by groups
In the beta, you could filter by organizational units and teams to help compare across your organization. Now you can also filter by groups. Administrators can whitelist specific groups to be included as filters for Work Insights.

Groups that are whitelisted will appear in the filtering feature of Work Insights. Users are able to focus on specific groups and unlock the power of Work Insights within subsections of their organization.

This provides an organization with the power to drill deeper into the collaboration data by applying custom groups as a filtering criteria.
Admins can whitelist specific groups to compare in Work Insights 

Once groups are whitelisted, you can filter by those groups in Work Insights 
Group filtering provides new levels of detail and aids in better understanding how areas of a company are leveraging the collaborative features of G Suite.
Helpful links

AvailabilityRollout details

G Suite editions

  • Available to G Suite Enterprise 
  • Not available to G Suite Basic, G Suite Business, G Suite for Education, G Suite for Nonprofits and and G Suite Enterprise for Education

On/off by default?

  • This feature will be ON by default.


Stay up to date with G Suite launches
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Check out the latest "What's New in G Suite" launch recap (pdf) for a roundup of all G Suite launches from May 2019.

Archive and translated versions (coming soon for May issue)

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Quick launch summaryLast year, we introduced Smart Compose in Gmail to G Suite users. This experience is now expanding to Gmail users on Android and iOS.

With Smart Compose, Gmail will intelligently autocomplete your emails, now across your different devices.
AvailabilityRollout details

  • iOS: Gradual rollout (up to 15 days for feature visibility)
  • Android: Smart Compose is immediately available to Gmail on Android users

G Suite editions

  • Available to all G Suite editions

On/off by default?

  • Smart Compose is on by default for all G Suite users. They can turn it off in their Gmail general settings (Smart Compose > Writing suggestions off). 

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Quick launch summary 

Earlier this year, we announced G Suite Migrate. Launching in beta, this first-party product helps admins assess and plan migration projects, making the migration of enterprise data and content to G Suite seamless.

Now, G Suite admins who require migration from Box, as well as other previously supported Microsoft services like Exchange or Office 365 can utilize G Suite Migrate. We hope that adding support for migrations from Box will help ease the transition for G Suite users. G Suite admins can learn more and sign up for the G Suite Migrate beta here.

G Suite also offers interoperability functionality between Box and G Suite, learn more here.
Helpful links Availability 
  • G Suite editions G Suite Business, G Suite Enterprise, G Suite Enterprise for Education, and Drive Enterprise customers are eligible to register for the G Suite Migrate beta program. 
  • Not available to G Suite Basic, G Suite for Education, and G Suite for Nonprofits. 

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What’s changingWe’ve added the ability to export detailed information about all Hangouts Meet hardware devices in a domain to a Google Sheet or CSV file in a single action.
Who’s impactedAdmins only
Why you’d use itHaving access to up-to-date information about all Meet devices allows G Suite admins to better understand usage across their entire organization by:

  • Populating data for reports/dashboards
  • Auditing organization-wide peripherals usage
  • Analyzing data for external systems such as ticket/support system or financial functions such as asset tracking or inventory management
How to get started

Depending on the selected format the information can then be viewed in Google Sheets, or downloaded as a CSV file.
  • End users: No action required
Additional informationThere are 36 fields exported for each device, each into its own column.
Helpful links

AvailabilityFully rolled out to all domains

G Suite editions

  • Available to all G Suite Editions

On/off by default?

  • This feature will be OFF by default

Stay up to date with G Suite launches
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