WorryFree Computers   »   [go: up one dir, main page]

What you should knowTo ensure that copies of all sent or received messages in your domain are stored in the associated users' Gmail mailboxes, you should set up comprehensive mail storage in the Admin console. This is not a new setting, but we’ve learned that some G Suite admins don’t realize it’s disabled by default.
Who’s impactedAdmins only
Why you’d use itStoring these emails in Gmail mailboxes means that your Vault retention policies and holds, as well as searches and exports for Gmail, will include these emails. Examples of emails sent or received in your domain include mail sent from Calendar and Drive and other G Suite services.
How to get started

Additional detailsOne example of email captured by comprehensive mail storage is email written in Calendar. For instance, it’s sometimes useful to email all or a subset of the people in a meeting invite. If you click the "Email Guests" icon, it will send an email from your email address. You have the option to email all guests, target people based on RSVP status, and/or send a copy to yourself. There are no CC, BCC, or attachment options, but the details of the calendar event will be included in the email.

If you uncheck “Send copy to me” and the comprehensive mail storage option is disabled in your domain, a copy of the sent message will not be stored in any Gmail mailbox. If comprehensive mail storage is enabled in your domain, a copy of the sent message will be stored in your Sent mailbox.
Helpful linksHelp Center: Set up comprehensive mail storage
AvailabilityRollout details


G Suite editions

  • Comprehensive mail storage is available to G Suite Basic, G Suite Business, G Suite Enterprise, G Suite for Education, G Suite Enterprise for Education, and G Suite for Nonprofits.
  • Vault is available to G Suite Business, G Suite Enterprise, G Suite Enterprise for Education, and any G Suite users with add-on Vault licenses.

On/off by default?

  • Comprehensive mail storage is OFF by default and can be enabled at the OU level.

Stay up to date with G Suite launches
Labels: , ,

What’s changingG Suite Enterprise domains can now host meetings with up to 250 participants. We are also increasing the participant limits for all other G Suite editions.

New maximum participant limits:

  • Enterprise: 250
  • Business: 150
  • Basic: 100


Who’s impactedEnd users
Why you’d use itMeeting with teammates, clients, or customers around the globe is critical to getting your job done. For those times when you need to meet with a larger group, Hangouts Meet now allows G Suite Enterprise users to organize meetings with up to 250 participants, G Suite Business users to host up to 150 participants, and G Suite Basic users to host up to 100 participants.
How to get started
  • Admins: No action required.
  • End users: No action required. These new participant limits will occur automatically for all Hangouts Meet meetings hosted by your domain.

Additional detailsThis new extended participant limit supports people joining from any mixture of video and dial-in entry points so you can can bring together even more people from all over the world.

If you need to host an even larger meeting, you can enable live streaming, allowing up to 100,000 viewers to watch at once.
Helpful links

AvailabilityRollout details


G Suite editions

  • 250-person meetings available to G Suite Enterprise and G Suite Enterprise for Education editions only
  • 150-person meetings available to G Suite Business edition only
  • 100-person meetings available to G Suite Basic and G Suite for Education editions only

On/off by default?

  • This feature will be ON by default.


Stay up to date with G Suite launches
Labels:

Quick launch summaryMeet will be getting a new look and feel on the web. While there are no functionality changes, users will notice some visual improvements, including:

  • Updated fonts that uses Google’s custom-designed and highly-legible typefaces
  • Controls (like buttons, dialogs, and sidebars) that are updated and consistent
  • Iconography and color changes that are more legible


AvailabilityRollout details


G Suite editions

  • Available to all G Suite editions

On/off by default?

  • These changes will take place by default.

Stay up to date with G Suite launches
Labels: ,

What’s changingWe’re making some changes to the Directory Settings section of the Admin console. You can use Directory settings to control which parts of the company user directory end users can change for themselves, and what directory information is visible to which users.

Now you’ll see a new card-based interface with three sections when you go to Admin console > Directory > Directory settings:

  • Sharing settings: Set defaults for what contact information is shown to users within your domain and with external apps and APIs. 
  • Profile editing: Select what personal info (name, photo, etc.) and work info (job title, working location etc) users can change. 
  • Visibility settings: Choose what directory information is visible to different users. 


When you click on to the sharing settings and visibility settings sections, you may also notice similar user interface updates that you see on the directory settings landing page - a card-based interface with more visible information about the settings.

See more details and images below.

Who’s impacted Admins only

Why you’d use it The new design has an updated card-based interface, which will make it easier to see where to go to change specific settings, and quicker to confirm that the settings are configured correctly. We hope this will save you time and reduce your clicks.

How to get started 


The new “Directory settings” section in the Admin console 


The old “Directory settings” section in the Admin console 

Helpful links Help Center: Manage your company profile

Availability Rollout details 



G Suite editions 
Available to all G Suite editions.

On/off by default? 
These settings will be the same as your current settings for the features in the Admin console, but will be updated to show in the new interface. Settings can be controlled at the OU level.

Stay up to date with G Suite launches
Labels: , ,

What’s changing We're making it easy for admins to enable single sign-on for thousands of additional apps that don’t support modern authentication standards like SAML and OIDC. The combination of standards based and password-vaulted app support will deliver one of the largest SSO app catalogs in the industry. 

Who’s impacted Admins and end users

Why you’d use it Google supports single sign-on for apps in the G Suite Marketplace, apps that support SAML or OIDC as an authentication mechanism, and apps that leverage LDAP for sign-on. While this existing solution works for many apps, some of our customers rely on apps that don’t support these standards. others don’t support federated single sign-on. This release provides seamless one-click access for users and a single point of management, visibility, and control for admins.

With password vaulting, admins can:

  • Manage credentials in a single space,
  • Securely enable access to shared credentials,
  • Manage access to app credentials based on group membership, and
  • Log and access reports on usage of the credentials within their organization.

End users can view and login to their apps with a single click within a new user dashboard.
How to get started

Availability
Rollout details
G Suite editions
  • Available to G Suite Enterprise, G Suite Enterprise for Education, and Cloud Identity Premium
  • Not available to G Suite Basic, G Suite Business, G Suite for Education, or G Suite for Nonprofits

On/off by default?
  • This feature will be available by default.  

  Stay up to date with G Suite launches
Labels: , , , ,

Quick launch summaryIn October 2017, we announced the rollout of international Hangouts Meet dial-in phone numbers for G Suite Enterprise domains. We’re now extending this functionality to new meetings organized by G Suite Business, G Suite Enterprise for Education and G Suite Basic domains.

See the list of the supported dial-in countries in the Help Center. Please note, Cyprus (CY) and Turkey (TR) are not supported for G Suite Business and G Suite Basic.
AvailabilityRollout details


G Suite editions

  • Available to G Suite Basic and G Suite Business, G Suite Enterprise and, G Suite Enterprise for Education in supported languages.
  • Not available to G Suite for Education

On/off by default?
This feature will be ON by default.

Stay up to date with G Suite launches
Labels: , ,

What’s changingWe’re combining the Gmail photo with the Google account profile photo for G Suite users. Now, when you go to change this setting in Gmail, you’ll be directed to the “About me” section of your Google profile settings to set your profile picture.

Who’s impactedAdmins and end users

Why you’d use itCurrently, profile pictures set in Gmail are only displayed in Gmail. This means your profile picture in Gmail may be different than your Google account profile photo, which can make it difficult to know which picture will be displayed where. This change simplifies things by allowing you to set a single profile picture in one place and then displaying that single photo across all Google apps.

How to get started



  • If your Gmail and profile photos are currently different, and you have permission to edit your photo, you’ll  see a pop-up when you visit your About me settings which will prompt you to select one of the images or choose an entirely new photo.


Additional details
This setting gives Admins who have disabled photo editability in their domain greater control, as users can no longer change their Gmail picture independently of their Google profile picture. 

Note that users who do not visit their "About me" settings will not be prompted to select a single profile picture and will continue to have different profile pictures. 

Helpful linksAvailability
Rollout details
  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on October 21, 2019
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on October 21, 2019
G Suite editions
  • Available to all G Suite editions

On/off by default?
  • This feature will be ON by default.

Stay up to date with G Suite launches
Labels: , ,

We’ve just updated the “What’s new in G Suite?” Help Center article to include recent launches. The article has a list of all the G Suite launches from the past six months. You can filter by product or search by keyword to find and learn about any launch.

Feedback? Let us know. 
Labels: ,

What’s changing We’re moving the management of custom reporting alerts to the Security rules section of the Admin console, found at Admin console > Security > Security rules. Here, they will be listed with the “Reporting” rule type (see image below). Previously, you could manage custom rules at Admin Console > Reporting > Alerts.

Who’s impacted Admins only

Why you’d use it With the addition of custom roles, the Security rules section will provide a more consolidated view of rules and alerts available within your domain. This will make it easier to manage your rules and alerts from a single location.

How to get started 
  • Admins: To access Security rules, click the three-line menu icon in the top left corner of the Admin console and select Security > Security rules from the menu that appears. Multiple rule types are viewable including Activity rules, Reporting rules, and System defined rules. Use our Help Center to learn more about security rules. 
  • End users: No action needed. 


Additional details In April, we moved predefined admin alerts from the Reporting section of the Admin console to the Security rules section, listed with the “System defined” rule type label. This brings custom admin alerts to that same location.


“System defined” and custom “Reporting” rules are now in the Security Rules list 

Helpful links Help Center: View and manage security rules 

Availability Rollout details 



G Suite editions 
Available to all G Suite editions.

On/off by default?
This change will take place by default for all domains.


Stay up to date with G Suite launches
Labels: , , ,

Quick launch summary We’re expanding the 2-Step Verification (2SV) options available for Google Accounts by offering a new USB-C Titan Security Key in the United States.

Titan Security Keys are phishing-resistant two-factor authentication (2FA) devices that support FIDO standards. FIDO security keys are the strongest form of 2SV available, and using them can significantly reduce the risk of account hijacking. Providing a USB-C option alongside the other available 2SV methods will help make it easier for more users to protect their accounts.

These new Titan Security Keys can also be used in Google’s Advanced Protection Program for enterprise, which is designed to protect users most at risk of targeted attacks. These can include IT administrators, business executives, and employees in security-sensitive industries such as finance and healthcare.

USB-C Titan Security Keys are compatible with Android, Chrome OS, macOS, and Windows devices. For more information, see our post about USB-C Titan Security Keys on the Google Security Blog.


USB-C Titan Security Key is now available 

Availability Rollout details 



G Suite editions 
Available to all G Suite and Cloud Identity editions.

Stay up to date with G Suite launches
Labels: ,