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Quick launch summarySupport for live captions on Hangouts Meet was announced for the web and Android earlier this year. We’re now bringing that same captions support to the Meet iOS app.

Please note, when you turn on captions, they will only be visible on that particular device. In order for other participants in the meeting to see captions, they’ll have to turn it on for their devices as well.

Currently, live captions are only available in English. Additionally, captions will not appear in a recording of a meeting. Check out the Help Center to learn more about how to use captions in a video meeting.
AvailabilityRollout details
G Suite editions
  • Available to all G Suite editions
On/off by default?
  • This feature will be available by default.
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Quick launch summaryCloud Search is getting a new look and feel. Users will notice some visual improvements, including:
  • Interface typography that uses Google’s custom-designed and highly-legible typefaces
  • Controls (like buttons, dialogs, and sidebars) that are updated and consistent
  • Iconography that is legible and crisp, with a fresh feel



Material Design for Cloud Search


Material Design for Cloud Search


Availability
Rollout details
G Suite editions
  • Available to G Suite Business and Enterprise editions who have Cloud Search enabled.

On/off by default?
  • This feature will be ON by default.

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What’s changing With this launch, all desktop devices that log in to G Suite will get fundamental device management by default. This means that when a user logs in to G Suite through any browser on a Windows, Mac, Chrome, or Linux device, the device will be registered with endpoint management. This will happen automatically upon login and does not require any other user actions or software to be installed on the device.

When a device is registered with fundamental device management, admins can see the device type, operating system, first sync time, and last sync time in the Admin console. They can also sign the user out from that device.

This provides the basic benefits of device management without additional costs or requiring installation of agents or profiles. We’re also making enhancements to the filters available in the device list that will strengthen our endpoint verification and Context-Aware Access functionality. See more information below.

Who’s impacted Admins only

Why you’d use it Fundamental device management provides a base level of security to every desktop device that accesses G Suite data. The device data collected can help admins make more informed security and policy decisions about how to manage the devices in their organization. More specifically, the feature will help admins to:
  • Get a clearer picture of all the devices that are accessing corporate data. 
  • Use more comprehensive data to analyze device access in the organization through reports and the security center. For example, you could use it to identify devices that require OS updates. 
  • Take remedial action to remotely sign out a user when a device is lost, stolen, or compromised.
  • Improve Context-Aware Access controls. The device inventory will be more comprehensive, and admins can use a new “Exclude Endpoint Verification” filter, which will enable admins to see which devices would not be able to access G Suite when context-aware access is deployed. 


How to get started 

Additional details 
Fundamental desktop management provides device information without apps or agents 

When fundamental device management is enabled, the admin will get information about a limited set of device properties: device type, device model, OS version, first sync, and last sync.

This will be visible in two places in the Admin console:

  • The devices list found at Admin console > Device management > Devices > Endpoints. 
  • The audit section found at Admin console > Reporting > Audit > Devices. 

Information about devices with fundamental device management will be listed alongside devices that use other agents to provide admins with details about devices accessing corporate data. Admins can filter the endpoint list by “Management Type” to see devices with a specific device management type, such as fundamental, endpoint verification, or Drive File Stream.

You can filter for “Fundamental” managed devices at Admin console > Device management > Devices 

A device page with information provided through fundamental device management 


Limitations of fundamental device management and other endpoint verification options 
Fundamental device management is designed to be an agentless, lightweight information collection tool. Its goal is to provide a basic data set, which can help admins make some decisions and add some controls to devices accessing their data.

Google provides other services, which offer more detailed data and enable more comprehensive controls to admins, including endpoint verification, Chrome device management, Drive File Stream, and Google Mobile Management.

New Endpoint Verification filter helps deploy Endpoint Verification and Context-Aware Access

We’re also adding the ability to filter for devices without endpoint verification in the device list at Admin console > Device management > Devices. This can help admins to identify devices which are accessing corporate data without endpoint verification, and see if they’d like to install endpoint verification on any of them. This can also improve the deployment of Context-Aware Access, which relies on Endpoint Verification. By seeing users and devices without Endpoint Verification installed, admins can identify and avoid potential user disruption before turning on Context-Aware Access. 

Helpful links 

Availability Rollout details 

  • Rapid and Scheduled Release domains: 
    • Extended rollout (longer than 15 days for feature visibility) starting on October 29, 2019. 
    • Rollout may not reach all domains until the end of 2020. 
    • When it reaches your domain, you’ll see the banner pictures below, and there will be a new “Management Type > Fundamental” filter option available in the endpoint devices list. 

When the rollout reaches your domain, you’ll see this banner when you go to Admin console > Device management > Devices 

When the rollout reaches your domain, you’ll see the “Fundamental” management type filter option at Admin Console > Device Management > Devices. 


G Suite editions 
Available to all G Suite editions.

On/off by default? 
This feature will be enabled by default.


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What’s changing Context-aware access for G Suite is now generally available for G Suite Enterprise and G Suite Enterprise for Education domains. It was previously available in beta.

With context-aware access, you can set up different access levels based on a user’s identity and the context of the request (location, device security status, IP address). This can help you provide granular access controls without the need for a VPN, and give users access to G Suite resources based on organizational policies. For example, you could use it to:

  • Let only certain employees access Gmail outside of the corporate WiFi network. 
  • Allow access to Drive only if a user’s desktop device storage is encrypted. 
  • Permit users from a certain Organizational Unit (e.g. executives) to access apps on any network, but restrict access to apps for other OUs from outside the corporate network. 

Visit our Help Center for more information on how to use context-aware access. For more details on context-aware access and a number of other G Suite security announcements, please read our Cloud Blog post.

Who’s impacted Admins only

Why you’d use it

See this video for some ideas about how you could use context-aware access:

How to get started 
  • Admins: Use our Help Center to learn how to start using context-aware access. 
  • End users: No action needed 

Helpful links Help Center: Context-Aware Access overview 

Availability Rollout details 


G Suite editions

  • Available to G Suite Enterprise, G Suite Enterprise for Education, and Cloud Identity Premium 
  • Not available to G Suite Basic, G Suite Business, G Suite for Education, G Suite for Nonprofits, and Cloud Identity Free 

On/off by default?
This feature will be OFF by default and can be enabled at the OU level.
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What’s changing 
We’re adding a new rule type to the security center that will help G Suite admins and analysts automate security management tasks and improve their organization's security posture. Specifically, with these updates you can now: 

  • Create Activity Rules, which are automated rules based on log events within the security center investigation tool. 
  • Configure Activity Rules to create alerts or perform remediation actions. 
  • See specific log entries showing when Activity Rules got triggered, what actions were taken, what entities were affected, and more. 
  • Put Activity Rules in monitor mode to test setup and effectiveness before implementation. 
  • See Activity Rules in the rules list at Admin console > Security > Security rules. 
  • Get informed of and investigate rule triggers through alert center alerts. 

Read below for more information.

Who’s impacted Admins only

Why you’d use it The security center is a powerful tool to help admins and analysts identify, investigate, and remediate security issues. However, we’ve also heard that it is important to be able to automate detection and remediation in order to decrease the time it takes to address issues after they occur.

This launch will make it easier to set up alerts, automate remediation actions, and understand the function and impact of rules, all while reducing the manual effort needed from admins.

How to get started 


Additional details 
Create and configure rules within the security center investigation tool. 
We’ve added the ability to create and configure Activity Rules within the security center investigation tool. Activity Rules can be based on any log event query in the investigation tool, and can run and perform remediation actions automatically. This will function in a similar way to how you may create rules today to perform data loss prevention (DLP) for Gmail and Drive. We’ve also added the ability to turn rules on or off when searching for a rule or the audit logs from a rule in the investigation tool.

See specific log entries with details on rule trigger events. 
After an Activity Rule is created, we’ll record and show more specific log entries. The entries will include when the rule got triggered, what actions were taken when the rule was triggered, what entities were affected, and the result of those actions. For example, when a rule marks an email as spam, we will record an audit event that shows you exactly what happened and which condition within the rule was triggered. These logs will improve investigation capabilities, help admins to create effective rules, and make it easier to identify outdated rules.

Test Activity Rules with monitor mode before real implementation. 
You can also put Activity Rules in monitor mode. While in monitor mode, triggered actions will not be actually executed, and alerts won't be sent to the alert center. Logs, however, will still be recorded about what the rule would have done if it were in active mode. This can help you assess rule effectiveness without worrying about potential negative impacts. When you’re ready, you can simply switch the rule to active mode.

See and manage rules in the rules list. 
Rules set up in the security center will also show alongside other rules in the Admin console security rules list at Admin console > Security > Security Rules.

See rule triggers in the alert center. 
You’ll be able to see and investigate these rule-based alerts in the alert center.


See specific log entries with details on rule trigger events 

Helpful links 


Availability Rollout details 

G Suite editions 

  • The security center is available to G Suite Enterprise, G Suite Enterprise for Education, and Cloud Identity Premium 
  • The security center is not available to G Suite Basic, G Suite Business, G Suite for Education, and G Suite for Nonprofits 
On/off by default? 
This feature will be ON by default.


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Quick launch summaryYou can quickly create new files directly from your browser with “.new” domains for several Google products. For example, you can type “Cal.new” into your browser to create a new Google Calendar event.



The current “.new” domains are:

AvailabilityRollout details



G Suite editions

  • Available to all G Suite editions


On/off by default?
  • This feature will be available by default.


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What you should knowTo ensure that copies of all sent or received messages in your domain are stored in the associated users' Gmail mailboxes, you should set up comprehensive mail storage in the Admin console. This is not a new setting, but we’ve learned that some G Suite admins don’t realize it’s disabled by default.
Who’s impactedAdmins only
Why you’d use itStoring these emails in Gmail mailboxes means that your Vault retention policies and holds, as well as searches and exports for Gmail, will include these emails. Examples of emails sent or received in your domain include mail sent from Calendar and Drive and other G Suite services.
How to get started

Additional detailsOne example of email captured by comprehensive mail storage is email written in Calendar. For instance, it’s sometimes useful to email all or a subset of the people in a meeting invite. If you click the "Email Guests" icon, it will send an email from your email address. You have the option to email all guests, target people based on RSVP status, and/or send a copy to yourself. There are no CC, BCC, or attachment options, but the details of the calendar event will be included in the email.

If you uncheck “Send copy to me” and the comprehensive mail storage option is disabled in your domain, a copy of the sent message will not be stored in any Gmail mailbox. If comprehensive mail storage is enabled in your domain, a copy of the sent message will be stored in your Sent mailbox.
Helpful linksHelp Center: Set up comprehensive mail storage
AvailabilityRollout details


G Suite editions

  • Comprehensive mail storage is available to G Suite Basic, G Suite Business, G Suite Enterprise, G Suite for Education, G Suite Enterprise for Education, and G Suite for Nonprofits.
  • Vault is available to G Suite Business, G Suite Enterprise, G Suite Enterprise for Education, and any G Suite users with add-on Vault licenses.

On/off by default?

  • Comprehensive mail storage is OFF by default and can be enabled at the OU level.

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What’s changingG Suite Enterprise domains can now host meetings with up to 250 participants. We are also increasing the participant limits for all other G Suite editions.

New maximum participant limits:

  • Enterprise: 250
  • Business: 150
  • Basic: 100


Who’s impactedEnd users
Why you’d use itMeeting with teammates, clients, or customers around the globe is critical to getting your job done. For those times when you need to meet with a larger group, Hangouts Meet now allows G Suite Enterprise users to organize meetings with up to 250 participants, G Suite Business users to host up to 150 participants, and G Suite Basic users to host up to 100 participants.
How to get started
  • Admins: No action required.
  • End users: No action required. These new participant limits will occur automatically for all Hangouts Meet meetings hosted by your domain.

Additional detailsThis new extended participant limit supports people joining from any mixture of video and dial-in entry points so you can can bring together even more people from all over the world.

If you need to host an even larger meeting, you can enable live streaming, allowing up to 100,000 viewers to watch at once.
Helpful links

AvailabilityRollout details


G Suite editions

  • 250-person meetings available to G Suite Enterprise and G Suite Enterprise for Education editions only
  • 150-person meetings available to G Suite Business edition only
  • 100-person meetings available to G Suite Basic and G Suite for Education editions only

On/off by default?

  • This feature will be ON by default.


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Quick launch summaryMeet will be getting a new look and feel on the web. While there are no functionality changes, users will notice some visual improvements, including:

  • Updated fonts that uses Google’s custom-designed and highly-legible typefaces
  • Controls (like buttons, dialogs, and sidebars) that are updated and consistent
  • Iconography and color changes that are more legible


AvailabilityRollout details


G Suite editions

  • Available to all G Suite editions

On/off by default?

  • These changes will take place by default.

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What’s changingWe’re making some changes to the Directory Settings section of the Admin console. You can use Directory settings to control which parts of the company user directory end users can change for themselves, and what directory information is visible to which users.

Now you’ll see a new card-based interface with three sections when you go to Admin console > Directory > Directory settings:

  • Sharing settings: Set defaults for what contact information is shown to users within your domain and with external apps and APIs. 
  • Profile editing: Select what personal info (name, photo, etc.) and work info (job title, working location etc) users can change. 
  • Visibility settings: Choose what directory information is visible to different users. 


When you click on to the sharing settings and visibility settings sections, you may also notice similar user interface updates that you see on the directory settings landing page - a card-based interface with more visible information about the settings.

See more details and images below.

Who’s impacted Admins only

Why you’d use it The new design has an updated card-based interface, which will make it easier to see where to go to change specific settings, and quicker to confirm that the settings are configured correctly. We hope this will save you time and reduce your clicks.

How to get started 


The new “Directory settings” section in the Admin console 


The old “Directory settings” section in the Admin console 

Helpful links Help Center: Manage your company profile

Availability Rollout details 



G Suite editions 
Available to all G Suite editions.

On/off by default? 
These settings will be the same as your current settings for the features in the Admin console, but will be updated to show in the new interface. Settings can be controlled at the OU level.

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