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Quick launch summary 
We’re enhancing the way you work with Google Workspace Add-ons in Gmail with the addition of Compose-time functions. Compose-time functions can help modify and format your messages in Gmail faster by: 
  • Adding recipients in the “To”, “CC”, and “BCC” fields. 
  • Inserting content into the subject line and body of the email. 
  • Inserting message templates for a consistent look and feel for your communications, and more. 


Organizations can also create their own compose-time add-ons using Apps Script or alternative runtimes. Use the Google Workspace Developer Guide to learn more about building compose actions. 

Getting started 
Rollout pace 
  • Compose time add-ons are available now in the Google Workspace Marketplace. 
Availability 
  • Available to Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, G Suite Basic, Business, Education, Enterprise for Education, and Nonprofits customers (when enabled by admins) and users with personal accounts.  
Resources 
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In an effort to make the migration process as easy as possible, we just announced that we’re extending the timeline Google Workspace and G Suite for Education customers have to migrate from classic Hangouts to Google Chat.


In June, we introduced the Chat preferred setting in the Admin console to allow any admin to opt in to migrate all end users to Chat. We also made Chat preferred configurable at the organizational unit level.


In 2021, we will start migrating all remaining customers with “Chat and classic Hangouts" and "classic Hangouts only" settings selected to Chat. Here’s what you can expect:
  • Opt-out upgrade (no earlier than Q2 2021): All customers will be migrated to Chat Preferred unless their admins explicitly opt out. Customers who only have enabled Chat, with classic Hangouts completely disabled, will not be impacted.
  • Mandatory upgrade (late 2021): All remaining customers will be migrated to Chat Preferred, and we will fully replace classic Hangouts with Chat. There will be no option to opt out at this stage.

We will provide advance notice (4 weeks minimum) on the Google Workspace Updates blog before each phase begins. Stay tuned for more information.

Getting started
  • Admins: No action is needed at this time. Check out the Help Center for more information on transitioning your users to Chat.
  • End users: There is no end-user action for these changes.

Resources
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Quick launch summary 
We’re adding a Count API to the Vault API. The Count API enables you to see the number of messages, files, or other data items that match a search query. 


You can use the number of items to estimate the size of the export, and then choose to proceed with the export or adjust the query to retrieve fewer items. This can help ensure a successful export by reducing the likelihood of export errors due to size. 


Getting started 
  • Admins: Visit the API documentation to learn more about the Count API and review an example. 
  • End users: No end user impact. 
Rollout pace 
Availability 
  • Available to Business Plus, Enterprise Standard, Enterprise Plus, Enterprise for Education, G Suite Business, as well as other customers with the Vault add-on license 
  • Not available to Essentials, Business Starter, and Business Standard customers, as well as G Suite Education, Nonprofits, and Basic customers  
Resources Roadmap 
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Quick launch summary 
We’re updating the default way videos play when you present in Google Slides. Now, the video will start playing when you click to advance the presentation. Previously, the presenter had to specifically click on the video to start playing. 

With this launch, there are now three options to control playback: 
  • Play (on click) - Video will play when you advance the slide. (This is the new default option.) 
  • Play (automatically) - Video will play without you clicking to advance. 
  • Play (manual) - Video will play when you click specifically on the embedded video in the slide while presenting. (This was previously the default.) 

The new play on click option works the same way as any other animation or slide transition. When you’re presenting a slide with an embedded video, advance the slide by pressing a key, clicking a mouse, or using a remote clicker, and the video will start playing. You can adjust the sequence the video plays in the animations sidebar, so you can coordinate playback with other animations on the slide. 


Note that this change in default behavior will only apply to videos inserted after the launch takes place. Videos already in presentations will not change playback type automatically, but you can change them manually in the format options. 


The new default will help make presentations flow better and reduce distractions, so presenters can focus on content rather than where they have to click. 


Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: This feature will be ON by default and can be turned off for any video in video format options. Visit the Help Center to learn more about videos in Slides. 
Rollout pace 
Availability 
  • Available to Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus, as well as G Suite Basic, Business, Education, Enterprise for Education, and Nonprofits customers, and users with personal Google Accounts 
Resources
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[Updates] 
March 7, 2023: All devices with the Google Apps Device Policy will lose access during March 2023. Existing Google Apps Device Policy app users must switch to Android Device Policy before then to continue syncing work data. Note that, per our last update, the new user registration flow on Google Apps Device Policy will be blocked and users may see errors during the registration process as of January 2022. See below for more information and instructions.

January 26, 2022: The new user registration flow on Google Apps Device Policy will be blocked and users may see errors during the registration process.


October 21, 2021: We have adjusted the timing for this change. Now, Google Apps Device Policy app won't be available for new enrollments beginning January 19, 2022. Existing Google Apps Device Policy app users must switch to Android Device Policy before March 19, 2022 to continue syncing work data. Previously, we stated that users must switch before October 26, 2021. 

What’s changing 
Last year, we announced that a new Android management client, Android Device Policy, would replace the legacy Google Apps Device Policy client. We’re now discontinuing the legacy client. 


To ensure that devices enrolled by users with advanced management will continue to sync and have access to data, users in your organization must switch to Android Device Policy before March 19, 2022. Google Apps Device Policy app won't be available for new enrollments beginning January 19, 2022. If users still have Google Device Policy on this date, they won't be able to sync their devices or access data.
 

To switch to Android Device Policy, users must have an Android 6.0 Marshmallow or later device that supports a work profile. For users with devices that don’t meet these requirements, consider switching to basic mobile device management. 


Devices enrolled by users with basic management must move to Android 6.0 Marshmallow or later before March 19, 2022 to continue enforcing a screen lock. If a user's device can't be upgraded to Android 6.0 or later, their device will continue to sync and retain access to data, however it will not be able to enforce a screen lock. 


Who’s impacted 
Admins and end users 


Why it’s important 
The latest Android devices and operating system (OS) versions provide improved security features. Moving to Android 6.0 (Marshmallow) or newer can help ensure all devices are protected by the latest security features, and can take advantage of improvements in the Android enterprise experience. 


Getting started 

Rollout pace 
  • Rapid and Scheduled Release domains: All devices must complete the upgrade by March 19, 2022. Google Apps Device Policy app won't be available for new enrollments beginning January 19, 2022. Android Device Policy is available now for all users. 

Availability 
  • Available to Workspace Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus, as well as G Suite Basic, Business, Education, Enterprise for Education, and Nonprofits customers
  • Not available to Workspace Essentials 

Resources 
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Update
November 3, 2020: This feature is not available to Essentials and Enterprise Essentials customers. We previously announced that this was available to all editions and have updated the announcement to reflect the correct availability.

Read more »
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Update

October 20, 2020: We have adjusted the dates that classic Groups will be turned off. It will now take place between November 10, 2020 and November 12, 2020 for Rapid Release domains, and between November 16, 2020 and November 19, 2020 for Scheduled Release domains. These updates have been reflected in the post below. 

Quick launch summary 
In May 2020, we launched new Google Groups to provide a modern experience that matches Gmail and other Google services. In September, we made new Groups the default experience for all users, but allowed individual users to choose to use the classic Groups interface. 


Starting on November 10, 2020 for Rapid Release domains and on November 16, 2020 for Scheduled Release domains, classic Groups will be turned off completely. After that date, there will be no option to use the old version (previously at Settings > Return to classic Google Groups). Users within your organization who were already using new Groups will not notice a change, but users who had chosen to use old Groups will be moved to the new interface. 


Getting started 
Rollout pace 
Availability 
  • Available to Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus, as well as G Suite Basic, Business, Education, Enterprise for Education, and Nonprofits customers
Resources 
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Quick launch summary
We’re updating the user interface (UI) of the Google Meet Android mobile apps. The new mobile UI will have the same look and feel as that of the meeting experience in the Gmail app and was previously rolled out to the Meet app on iOS.

Check out the original announcement for more details on these changes.

Rollout pace
Availability
  • Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus, as well as G Suite Basic, Business, Education, Enterprise for Education, and Nonprofits customers
Resources
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What’s changing
Organizers of Enterprise for Education meetings can now use breakout rooms to divide participants into smaller groups during video calls in Meet. Participants can then easily rejoin the original meeting following their smaller group discussion.

This feature will be launching to additional Google Workspace editions later this year.

Use breakout rooms in Meet

Who’s impacted
End users
Why you’d use it
With this highly-requested feature, educators can offer increased engagement in their classes by splitting students up for simultaneous small group discussions or working time. Moderators can also jump between breakout rooms to monitor and participate in discussions.
Additional details
You can create up to 100 breakout rooms in a call. Call participants will then be randomly and equally distributed across the rooms. You can also manually move people into different rooms. Check out the Help Center for more details.

While only event creators can create breakout rooms, anyone with a Google account that is joining from the web or through the Meet app can be a participant.

Breakout rooms must be created during a video call on a computer.
Getting started
  • Admins: There is no admin control for this feature.
  • End users: This feature will be available by default. Visit the Help Center to learn more about using breakout rooms in Meet.
Rollout pace
Availability
  • Available to Enterprise for Education customers
  • Not available to Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education, and Nonprofits customers. Stay tuned to the Google Workspace Updates blog for information when this launches to additional customers.
ResourcesRoadmap

 

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What’s changing 
We’re launching new APIs in beta to help better identify, audit, and understand indirect group membership (also known as ‘transitive’ or ‘nested’ group membership, see explanation below). The indirect membership visibility, membership hierarchy, and check APIs are part of the Cloud Identity Groups API and enable you to: 
These APIs are currently available as an open beta, which means you can use it without enrolling in a specific beta program. Use our API documentation to learn more. 



Who’s impacted 
Admins and developers 



Why it’s important 
These features will help provide all of the information you need to create visualization of complex group structures and hierarchies. Having this kind of membership visibility can help you make decisions about who to add to or remove from your groups. 


Customers often use groups to manage access to content and resources within their organization. Using ‘nested’ groups is common as it can decrease duplication, simplify administration, and centralize access management. 


However, nested groups can create a complex hierarchy that can make it hard to understand who ultimately has access to content or resources and why they have access. These APIs simplify finding out these answers by making it easier to identify the direct and indirect members for a group. Some use cases include: 
  • A security team can quickly identify all group memberships and associated nested memberships when a bad actor account is identified. 
  • An admin could perform a deep-dive on group structure for audit and compliance. By using the APIs to list and validate direct and indirect members for groups with many nested groups. 
  • A developer could extract group information via the API and feed it to a visualization tool that supports DOT format to make auditing and visualizing complex nested structures easier. 


Additional details 
Indirect memberships, also known as transitive memberships, come from ‘nested’ groups. Nested groups refer to situations where groups are members of other groups. As a result, users in the sub-group are members of both groups. For example, group Y is a member of group X. Users in group Y are direct members of group Y and indirect members of group X. 


Getting started 
Rollout pace 
  • This feature is available now for all users in beta. 
Availability 
  • Available to Enterprise Standard, Enterprise Plus, Enterprise for Education, and Cloud Identity Premium customers 
  • Not available to Essentials, Business Starter, Business Standard, and Business Plus, as well as G Suite Basic, Business, Education, and Nonprofits customers
Resources 
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