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What’s changing
When a Google Workspace for Education Fundamentals or Education Plus host leaves their meeting, they can now choose to keep others on the call or to end the call instead, ejecting everyone else.


We’ll launch this feature to additional Google Workspace editions in the coming months.

Who’s impacted
End users
Why you’d use it
In some cases, a host may not want people to continue a meeting without them present. For example, teachers may want to prevent students from having unsupervised meetings.

Additional details
When a host is done with a meeting and wants to leave, they now have two options:
  • Leave meeting: The host will leave the meeting, but the meeting will continue.
  • End meeting for all: Everyone, including people in breakout rooms, will be ejected from the meeting. Participants will be informed that the host has ended the meeting. Once the meeting has been ended, people will not be able to rejoin, unless the host rejoins first.

We recommend that, after ending a meeting, if a host wants to meet with a new group of people, that they create a new meeting. This can help prevent previous participants from joining.

Getting started
  • Admins: There is no admin control for this feature.
  • End users: There is no end user setting for this feature. Visit the Help Center to learn more about ending a video call in Meet.
Rollout pace
Availability
  • Available to Google Workspace for Education Fundamentals and Education Plus customers
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus, as well as G Suite Basic, Business, and Nonprofits customers
Resources
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What’s changing 
We’re adding two new options in Calendar, which will help you better communicate your work availability to your colleagues. Specifically, you can: 
  • Create repeating out of office entries. 
  • Split your working hours into multiple segments each day. 
At the moment, working hour segments will only be available on the web and repeating out of office entries on the web and Android devices. See below for more information on these features, including rollout details. 



Who's impacted
End users



Why it’s important 
As many people have experienced changes to their working environments in the past year, their work schedules have also changed—and are now often mixed with personal commitments and other obligations. We hope that with the addition of repeating out of office entries and segmentable working hours, you can better organize your time and communicate availability to your colleagues. 

You can use segmentable working hours to indicate when certain blocks of time are outside of your working hours. Working hours are visible on your calendar when someone schedules a meeting with you. 

In addition to using repeating out of office entries for vacation time, you can use them to indicate time when you need to handle personal commitments—like childcare, exercise, and more. They can also be used to better communicate part-time availability or certain days when you're consistently unavailable. 



Additional details 
Repeating out of office entries and declining meeting behavior 
If you create a repeating out of office entry and select “Automatically decline meetings,” a decline meeting notification will be sent to the organizers of any meetings scheduled during your repeating out of office entry. If the declined meeting is a recurring meeting, those organizers may get multiple notifications—these emails are bundled for Gmail users, but not always for users of other email services. 



Getting started 
Segment your working hours in Google Calendar

Creating repeating out of office entries in Google Calendar




Rollout pace 
Working hour segments 
  • Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on February 22, 2021 
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on March 8, 2021 

Repeating out of office entries 
  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on March 1, 2021 
  • Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 15, 2021 


Availability 
  • Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, and Education Plus, as well as G Suite Basic, Business, and Nonprofits customers 

Resources 
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Quick launch summary We’ve added two new ways that make it easier to find comments that require your attention and action in Google Docs on the web.

New comment activity since the last time you viewed a document will be “badged” with a blue dot. Additionally, when you hover over the blue dot, you’ll see a “New” banner.
A blue dot emphasizes the new comment activity since the last time you viewed the document.



In the Comments history dialog, we added new filtering options. You can sort comments by: “For you”, “All comments”, or “Resolved”.


Select  “For You” in the comment history dialog to view the comment threads and action items involving you.





We hope these improvements make collaboration easier by enabling you to quickly navigate to and take action on important comments and conversations.

Getting started
  • Admins: There is no admin control for this feature.
  • End users: There is no end user setting for this feature. Visit the Help Center to learn more about using comments and action items.

Rollout pace Availability
  • Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus, as well as G Suite Basic, Business, Education, Enterprise for Education, and Nonprofits customers
  • Available to users with personal Google Accounts 

Resources 
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New updates
There are no new updates to share this week. Please see below for a recap of published announcements. 

Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Limit Google Drive sharing to specific groups with target audiences, now generally available
Admins can now define specific audiences with whom their users can link-share Google Drive files. | Learn more.


Mute all Google Meet participants at once
Meeting hosts in Google Workspace for Education Fundamentals and Education Plus domains can now mute everyone all at once in Google Meet. | Available to Google Workspace for Education Fundamentals and Education Plus customers only. | Learn more.


Introducing Google Workspace for Education
We’re excited to announce that G Suite for Education is now Google Workspace for Education. | Learn more.


Automatic group membership management with dynamic groups, now generally available
Dynamic groups are now generally available. Dynamic groups work the same as other Google Groups, but with the added benefit that their memberships are automatically kept up to date with a membership query. | Available to Google Workspace Enterprise Standard, Enterprise Plus, and Education Plus, and Cloud Identity Premium customers only. | Learn more.


More notifications added to the alert center in Google Workspace
We’re adding new alerts to the alert center. Specifically, you can now see alerts for reporting rules and 11 other new alerts related to changes to app settings and user accounts. | Learn more.


New Calendar admin privilege hierarchy in the Admin console
You can now grant admin privileges for Calendar-related settings and resource management separately. | Learn more.


Changes to information visibility in Meet quality tool, Meet audit log, and Reports API
We’re updating how information is displayed in the Meet quality tool, Meet audit log, and Reports API. This makes it easier for admins to follow up on calls hosted within their domains, as all three tools will use the same identifiers for external participants. | Learn more.


New option to download third-party apps and domain-wide delegation to CSV
With this launch, we’re adding new options to download third-party API apps and domain-wide delegated apps to a CSV file. | Learn more.


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).
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Quick launch summary 
Google Workspace customers can set up and manage apps for app access control and domain-wide delegation through the Admin console at Admin console > Security > API Controls. However, for some customers the lists of apps in these sections can be long, which can make it difficult to see and manage the information in the Admin console. 


With this launch, we’re adding new options to download 3rd party API apps and domain wide delegated apps to a CSV file. This file will contain all the information which is displayed in the Admin console list. Having the information in CSV format may make it easier to understand and analyze how these apps and features are accessed in your organization. 


Getting started 
  • Admins: You’ll see the option to download app and client info at Admin console > Security > API Controls > App access control or Domain wide delegation. Use our Help Center to learn more about app access control and domain-wide delegation. 
  • End users: No end user impact. 
Rollout pace 
Availability 
  • Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus, as well as G Suite Basic, Business, Education, Enterprise for Education, and Nonprofits customers 
Resources 
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Quick launch summary
We’re updating how information is displayed in the Meet quality tool, Meet audit log, and Reports API. This makes it easier for admins to follow up on calls hosted within their domains, as all three tools will use the same identifiers for external participants.

For in-domain users, admins will get access to richer information, including a user's country and IP address, and the email address of the meeting organizer. This will allow them to perform certain tasks, like troubleshooting a user connection or following up an abuse report.

For calls hosted in external domains, we’ve improved how these tools obscure or entirely hide participant information, creating consistency and better protecting external participant information.

Getting started
  • Admins: These changes will be available by default for all new meetings. Visit the Help Center to learn more about using the Meet quality tool, Meet audit log, and Reports API. to troubleshoot and analyze meeting data.
  • End users: No impact
Rollout pace
Availability
  • Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals and Education Plus, as well as G Suite Basic, Business, and Nonprofits customers
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What’s changing
You can now grant admin privileges for Calendar-related settings and resource management separately.

We’re changing the hierarchy of privileges within the Calendar privileges section of the Admin console. Before, to control calendar-related admin privileges, you had to use the "All Settings" checkbox, which controlled both calendar settings and resource management. Now, there's a separate "Settings" checkbox which allows you to assign privileges related to calendar settings separately from resource management.

Old hierarchy

New hierarchy

Who’s impacted
Admins only

Why you’d use it
With this change, admins can now create more specified custom roles to delegate tasks clearly and without worrying who the appropriate user is, for example:
  • An admin who can only manage buildings and resources 
  • An admin who can only see room insights
  • An admin who can only modify calendar-related settings
Getting started
  • Admins: In the Admin console, go to Account > Admin roles and select the admin role for which you’d like to designate privileges. Click on Calendar.
  • End users: No action required.
Additional details
Existing pre-built and custom roles will NOT be affected by this change. To learn more about the different admin privileges and their definitions, check out the Help Center.
Rollout pace
Availability
  • Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, and Education Plus, as well as G Suite Basic, Business, and Nonprofits customers
Resources

 

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What’s changing 
We’re adding new alerts to the alert center. Specifically, you can now see alerts for: 
  • Reporting rules (formerly known as custom audit log alerts) 
  • Eleven other new alerts related to changes to app settings and user accounts (formerly known as predefined admin alerts, see more details below) 
Within the alert center, you can view important details about specific alerts, including a summary of the alert, date and time of the event, event description, and name of the related audit log. You can also click to search in audit logs to view more details about the event that triggered the alert. 


Who’s impacted 
Admins only 


Why it’s important 
You can use the alert center to view notifications about potential issues within your domain and take action (like end-user education or updates to existing policies or settings) to resolve the issues and protect your organization from security threats. You can also use the alert center API to export alerts into existing systems, such as a Security Information and Event Management system (SIEM) or ticketing platform. 


We previously moved management of both the reporting rules (formerly known as custom alerts) and other alerts (formerly known as predefined admin alerts) to the security rules section of the Admin console. This provided a more consolidated view of rules and alerts and made it easier to manage alerts from a single location. By bringing notifications from those alerts to the alert center, we are creating a more complete and centralized location to view important notifications and potential security threats to your organization. We hope this provides a more comprehensive view of relevant alerts and helps you better understand and manage your organization. 



Additional details 
Reporting rules now in the alert center 
Reporting rules are custom rules that allow you to create custom alerts based on your organization’s audit logs. Previously, you could only get email notifications when these rules were triggered. With this launch, you can see these events in the alert center. 

For reporting rules that are already set up, admins will need to opt in manually to turn on alert center notifications for each rule. For newly set up reporting rules, the alert center notifications will be on by default, but admins can turn this off during or after rule setup. 

New 'Send to alert center' option when creating or editing a reporting rule



Eleven alerts for user and app setting changes now in the alert center 
You can now choose to see notifications for the 11 alerts listed below. The alert center notifications for these will be off by default, and admins can choose to turn them on. 
  • Calendar settings changed 
  • Drive settings changed 
  • Email settings changed 
  • Mobile settings changed 
  • New user added 
  • Suspended user made active 
  • User deleted 
  • User granted Admin privilege 
  • User suspended (Administrator email alert) 
  • User’s Admin privilege revoked 
  • User’s password changed 
Examples of new alerts now available in the alert center


Getting started 
  • Admins: 
    • Reporting rules: For alerts that are already set up, notifications will be off by default. For alerts that are newly set up, notifications will be on by default. Admins can turn alert center notifications on or off while creating or editing a rule. Visit our Help Center to learn how to create and view reporting rules and set up alerts. 
    • User and app settings changes: Alerts are off by default, but can be turned on for each alert individually. Visit our Help Center to learn or view and manage alerts in the alert center. 
  • End users: No end user impact 
Rollout pace 
Availability 
  • Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, and Education Plus, as well as G Suite Basic, Business, and Nonprofits customers 
Resources 
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Quick launch summary 
Dynamic groups are now generally available. Dynamic groups work the same as other Google Groups, but with the added benefit that their memberships are automatically kept up to date with a membership query. Dynamic groups can be based on one or many user attributes, including addresses, locations, organizations, and relations. 


By automating membership management you can increase security, reduce errors, and alleviate user frustration while minimizing the burden on admins. 


See our beta announcement for more details and example use cases for dynamic groups. Note that at launch, you won’t be able to manage policies—like context-aware access policies—using dynamic groups. We are working on adding this functionality in the future, and will announce it on the Workspace Updates blog when it’s available. 


This joins our other recent announcements for features that make it easier to manage groups within your organization. You can now also assign groups as security groups, set group membership expiration, and see indirect membership visibility and membership hierarchies via API. We hope these features make it easier to use groups to meet the access, security, and communication needs of your organization. 


Getting started 
Rollout pace 
Availability 
  • Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Plus, and Cloud Identity Premium customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, and Education Fundamentals, or G Suite Basic, Business, and Nonprofits customers 
Resources 
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What’s changing 
We’re excited to announce that G Suite for Education is now Google Workspace for Education. We hope that this change will provide you greater choice and flexibility in selecting the best tools to empower your institution. As part of this change, Google Workspace for Education will now be available in four distinct editions instead of just two: 
  • Google Workspace for Education Fundamentals is the new name for G Suite for Education. It will continue to be free to qualifying schools and universities. If you’re currently using this edition, you won't see any changes besides a new name and new features. Learn more. 
  • Google Workspace for Education Standard is a new option that builds on Education Fundamentals to provide institutions with enhanced security. Learn more. 
  • Teaching and Learning Upgrade is a new option that builds on Education Fundamentals or Education Standard to offer advanced video communication capabilities, enriched class experiences in Classroom, and tools that guide critical thinking and academic integrity. Learn more. 
  • Google Workspace for Education Plus is the new name for G Suite Enterprise for Education. This includes all features from Education Fundamentals, Education Standard, the Teaching and Learning upgrade, and more. Learn more. 

In addition to these changes, we’re updating our storage policies. See more details below. 



Who’s impacted 
Admins 


Why it’s important 
More than 170 million students and educators worldwide rely on our suite of tools. With the launch of Google Workspace for Education, everything you need to teach, learn, connect, and share will remain all in one place, accessible from anywhere on any device. It will also include all the products you already use, like Google Classroom, Meet, Gmail, Calendar, Drive, Docs, Sheets, Slides, and many more. 

We hope the new offerings help us meet the diverse needs of institutions around the globe, from Pre-K to PhD. 


Additional details 
Introducing a new storage policy 
Google has traditionally offered unlimited storage to qualifying schools and universities for free. In July 2022, we'll implement a new pooled storage model for all Google Workspace for Education editions. 

We remain committed to providing all institutions around the world with a best-in-class experience, including ample free storage to support quality educational experiences. The new storage model will provide schools and universities with a baseline of 100TB of pooled cloud storage shared across all of their users—more than enough storage for over 100 million docs, 8 million presentations or 400,000 hours of video. To empower admins to adapt to this model and optimize their storage, we will provide tools to identify and manage how storage is used and allocated far in advance of the policy going into effect. 

You don't need to do anything today, and this updated storage model will impact less than 1% of institutions. We will contact impacted institutions by email in the coming weeks to discuss a range of options for getting the storage they need. For details on how to prepare for this upcoming change or to learn more about how you’ll be able to increase the storage pool for your institution, please visit our Help Center. 


Getting started 
  • Admins: 
  • End users: Users will automatically get the features in their new edition. 
Rollout pace 
  • Google Workspace Education Fundamentals and Education Plus are available today. Institutions will be able to purchase Education Standard and the Teaching and Learning Upgrade starting April 14, 2021. 
  • The new storage policy will go into effect for existing customers on all Google Workspace for Education editions in July 2022. 
Availability 
  • Applicable to Google Workspace for Education Fundamentals (formerly known as G Suite for Education) and Google Workspace for Education Plus (formerly known as G Suite Enterprise for Education) customers 
  • Not applicable to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus, as well as G Suite Basic, Business, and Nonprofits customers 
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