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New updates 

There are no new updates to share this week. Please see below for a recap of published announcements.

Previous announcements 

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Edit details in line with Google Tasks on the web
You can now add additional information to your personal tasks without opening the “Details” dialog box. | Learn more. 

Admins will now be alerted when there is an issue with their Google Voice auto attendants or ring groups
Admins will now receive an alert in the Admin console’s Alert Center when an issue is detected with their auto attendant or ring group configuration along with instructions on how to quickly resolve the issue. | Learn more.

Google Vault now supports Google Sites
Google Vault now supports new Google Sites. You can use Google Vault to set retention policies for Google Sites, perform searches of Google Sites data, and export Google Sites content. | Learn more. 

Apply context-aware access policies to mobile and desktop applications
Admins can now assign existing or new context-aware access levels to Google desktop and mobile applications. | Learn more. 

Email threads with recipients outside your organization will be labeled “External”
We’re adding a new “External” label to email threads that include recipients outside your organization. This adds to the existing external recipient warning banner and can be turned on and off by admins. | Learn more. 

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).


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What’s changing 
We’re adding a new “External” label to email threads that include recipients outside your organization. This adds to the existing external recipient warning banner, which is displayed when responding to emails sent from outside of your organization. 


The “External” label will be visible on Gmail on the web and Android devices. We will provide an update when this feature becomes available on iOS. 




The external label and warning banner appears when interacting with individuals outside the domain.


Who’s impacted 
Admins and end users 


Why it’s important 
The “External” label and the reply warning banner and label are helpful reminders for users to treat external messages with caution. This can help avoid unintentionally sharing confidential information with recipients outside of their organization. 


Additional details 
Secondary and alias domains are exempted from being labeled as “External”. 


Getting started 
  • Admins: Visit the Help Center to learn more about turning external recipient warnings on or off in Gmail. Note: This setting controls both the “External” label and warning banner. 

  • End users: No action required. When enabled by your admin, you'll see "External" label and warning banner when interacting with or replying to email threads with recipients outside your organization or contacts.

Rollout pace 

Availability 
  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers 


Resources 
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What’s changing 
Admins can now assign existing or new context-aware access levels to Google desktop and mobile applications. 

Applying context-aware access levels to mobile and desktop applications


Who’s impacted 
Admins and end users 



Why it’s important 
With context-aware access, you can set up different access levels based on a user’s identity and the context of the request (location, device security status, IP address). Expanding these policies to other Google Workspace entry points—such as the Google Drive for desktop app or using Gmail on a mobile browser—gives admins greater control over how, when, and where users can access Workspace resources. 



Getting started 

Rollout pace 

Availability 

  • Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Plus, and Cloud Identity Premium customers
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business customers
Resources 
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What’s changing
Google Vault now supports new Google Sites. You can use Google Vault to set retention policies for Google Sites, perform searches of Google Sites data, and export Google Sites content. If you already use Vault to hold Google Drive files, sites files will now be covered by those holds. You can set Sites-specific retention rules if you want to manage sites retention.

Who’s impacted
Admins
Why it matters
This provides you with expanded control over your organization’s data, and can help you meet regulatory or legal obligations for your Google Sites data.

If you have Drive retention rules set to purge data after a retention period, sites will be purged according to those rules.

Getting started
  • End users: There is no end user setting for this feature.

Rollout pace
Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on April 27.

Availability
  • Available to Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, and Nonprofits.
  • Not available to Google Workspace Essentials, Business Starter and Business Standard customers, and G Suite Basic customers.

Resources
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Quick launch summary 
Admins will now receive an alert in the Admin console’s Alert Center when an issue is detected with their auto attendant or ring group configuration along with instructions on how to quickly resolve the issue. These issues include: 
  • No valid members in a ring group, 
  • No valid auto attendants or ring groups to forward the call to, 
  • No voicemail recipients. 


Getting started 
Rollout pace 

Availability 
  • Available to all Google Workspace and G Suite customers with Google Voice standard and premier licenses 

Resources 
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Quick launch summary 
You can now add additional information to your personal tasks without opening the “Details” dialog box. We hope this change makes it faster and easier for you to add descriptions, assign dates and times, and organize your tasks. 


Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: There is no end user setting for this feature. Visit the Help Center to learn more about editing tasks on the web. 
Rollout pace 

Availability 
  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers 

Resources 
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New updates 
There are no new updates to share this week. Please see below for a recap of published announcements. 


Previous announcements 
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details. 


More ways to work with and analyze BigQuery data using Connected Sheets 
We’re adding several new features that will give you more ways to work with, display, and organize your BigQuery data when using Connected Sheets. | Learn more. 


Use Google Maps in the quick access side panel 
You can now use Google Maps in the quick access side panel. With Maps in the side panel, you’ll be able to see more information without switching contexts or using multiple tabs. | Learn more. 


Reminder: Website creation in classic Google Sites will no longer be available starting May 15, 2021 
Starting May 15, 2021, users will no longer be able to create new websites in classic Google Sites. We recommend that you turn off site creation in classic Sites for your domain before May 15, 2021. | Learn more. | See more details on the classic Sites to new Sites migration timeline.


Google Meet now gives you more space for content and control over layouts for a more flexible experience. 
Inspired by your feedback, we’re rolling out a refreshed Google Meet desktop/laptop experience with updates to video feeds, the viewing and presenting experience, and the bottom bar. | Learn more.


Use Virtual Private Cloud Service Controls to create security perimeters around Google Cloud Search data 
We’re introducing support for Virtual Private Cloud Service Controls (VPC-SC) for Google Cloud Search. You can use these controls to define a service perimeter around Google Cloud Search resources and create policies to grant access based on contextual attributes. | Learn more.


Control your data usage and improve device performance with new data saver setting for Google Meet on mobile 
You can now limit Google Meet data usage on Android and iOS mobile devices. When enabled, this will help to limit data use, conserve data on your mobile plan, conserve battery power, and lower the demand on your phone’s CPU. | Learn more. 


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).
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What’s changing
You can now limit Google Meet data usage on Android and iOS mobile devices. When enabled, this will help to:
  • Limit data use, conserving data on your mobile plan
  • Conserve battery power
  • Lower the demand on your phone’s CPU

Who’s impacted
End users

Why you’d use it
Google Meet automatically adjusts to your device, network and set-up to provide the best possible meeting experience. However, you may want to adjust the quality of your meeting to reduce impact on your mobile device. The data saver setting can help:
  • Minimize cellular data usage
  • Maximize battery life
  • Free up your device's CPU and memory for other tasks

When needed, you can use Google Meet in higher quality by simply toggling the data saver setting off.

Getting started
Admins: There is no admin control for this feature.
End users: This feature will be OFF by default and can be enabled by the user. Visit the Help Center to learn more about turning Meet saver mode on or off for your account.

Turning on Limit data usage in Google Meet Settings on Android

Rollout pace

Availability
  • Available to Essentials, Business Starter, Business Standard, Business Plus, Frontline, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Nonprofits, Cloud Identity Free, Cloud Identity Premium. Available to all Google Workspace customers, as well as G Suite Basic and Business customers

Resources
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What’s changing 
We’re introducing support for Virtual Private Cloud Service Controls (VPC-SC) for Google Cloud Search. You can use these controls to define a service perimeter around Google Cloud Search resources and create policies to grant access based on contextual attributes, such as: 
  • IP Address: You can grant an access level based on the IP address of the originating request 
  • Device type and operating system: You can grant an access level based on user devices, including operating system and version 
  • User Identity: You can grant an access level based on the user identity 
This ensures that:
  • Resources within a perimeter are accessed only from users with authorized VPC networks.
  • Clients with access to resources within a perimeter don't have access to resources outside that perimeter.
  • Data cannot be copied to unauthorized resources outside the perimeter.
  • Internet access to resources within a perimeter are restricted using allowlisted IPv4 and IPv6 ranges.
For more information, see this overview of the VPC Service Controls.


Who’s impacted
Admins and end users


Why you’d use it
Data security is paramount for every enterprise.. VPC Service Controls help you restrict public network access to your sensitive data while using Google Cloud Search’s fully managed document indexing and search capabilities. 

With this managed service, you can configure private communication between cloud resources and hybrid VPC networks. By expanding perimeter security from on-premise networks to data stored on Google Cloud Search, you can feel confident indexing and using sensitive data on Cloud Search. 


Getting started

Rollout pace

Availability
  • Available to Google Cloud Search customers and Google Workspace Enterprise Plus
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Education Fundamentals, Education Plus, Frontline, and Nonprofits, as well as G Suite Basic and Business customers

Resources

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Update

[May 13, 2021]: We have updated this post to reflect a change in rollout. For Rapid release domains. rollout will begin on May 24, 2021. For Scheduled release domains, rollout will begin on June 1, 2021. See the below for more information.

What’s changing

Inspired by your feedback, we’re rolling out a refreshed Google Meet desktop/laptop experience with updates to video feeds, the viewing and presenting experience, and the bottom bar.

Video feeds
  • Hover over your video feed for options between a tile in the grid or a floating picture. You can also resize, reposition, and hide it to concentrate on the call.
  • Your self-view appears in the bottom right of the grid to put more video feeds at eye-level as you look into the camera.

Viewing and presenting experience
  • See what you are presenting while in Google Meet.
  • Unpin the content you or others share to see more and larger video feeds.
  • Participant names are always visible regardless of meeting size.

Bottom bar
  • Meeting dial-in codes, attachments, the participants list, chat, and other activities are at the bottom right to create more vertical space for seeing people and content.
  • Controls are consolidated in one place with descriptions available upon hover.
  • Leave call button is moved away from the microphone and camera buttons to prevent accidental call hang-ups.
  • Bottom bar is always visible, while not covering cover captions and bottom video feeds.

Other visual updates include
  • When someone speaks, their tile is outlined in blue.
  • Mute indicators are subdued to reduce visual distraction.
  • When there are more participants than can be shown on the grid, a tile is added so you always remember who’s on the call.




Unpin shared content



Hide your own self-feed
Who’s impacted
End users


Why you’d use it
Enjoy a simpler, more flexible experience that lets you participate with confidence in Google Meet calls as a presenter, attendee, teacher or student, knowing you have more control over your video feed, layouts, and content.


Additional details
  • Users will see a banner before joining a call that says “Meet has a new look” when this refreshed user interface is enabled for them.
  • Use of Chrome extensions (including the Grid View extension) could impact your experience. Uninstalling any extensions that interact with Google Meet could resolve this.
  • For better presentations and to avoid mirroring, share a different window or a specific tab instead of the meeting window.
  • In some cases, your self-view could appear with gray bars at the top and bottom to show you everything your camera sees. Other participants might see a cropped version of your video feed.

Getting started
Admins: There is no admin control for this feature.
End users: This feature will be ON for everyone.


Rollout pace


Availability
  • Available to all Workspace users. Also available if you're using Google Meet with a personal Google account.

Resources
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