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New updates

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers.


Delegate Information is now available in Gmail Log Search
Email log search now indicates when an email was sent on behalf of the user by a delegate. In cases where a delegate sent the email, the delegate will be listed, along with the sender, in message details in email log search. Delegate information will only be available on emails sent after this change rolls out. | Available to all Google Workspace with Gmail enabled. | Learn more.


New font in Workspace improves accessibility for vision impaired
Now there's a new font in Workspace optimized for vision impaired users.  When you create or want to read a document, set the font to Atkinson Hyperlegible for improved legibility.


Previous announcements 
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Improvements for braille mode in Google Docs provide a richer, more interactive experience
We've improved how suggestions are announced in braille mode in Google Docs. You’ll now hear detailed suggestion information inline with the rest of the text — this includes whether the suggestion is an insertion or deletion, and the author of the suggestion. | Learn more.



Disabling File Transfer in Google Chat
Admins can now disable or limit file sharing for their users in Chat. Specifically, admins
will be able to specify controls within and outside their organization, and will be able to choose between restricting all files, allowing images only, or allowing all files. | Available to Google Workspace Business Plus, Enterprise Standard, Enterprise Plus, Education Plus, Enterprise Essentials | Learn more.



Alert Center enrichment with VirusTotal threat context now generally available
Earlier this year, we pre-announced an integration between the Alert Center and VirusTotal. Currently, the Google Workspace Alert Center provides admins with actionable, real-time alerts and insights regarding security-related activity in their domain. With the VirusTotal (now part of Google Cloud) integration, admins have the ability to dig into their alerts at a deeper level. | Available to Google Workspace Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals and Education Plus customers. | Learn More.



Use dynamic security groups for group based policies
Google Workspace admins can now use dynamic groups to manage policies for their users in the Admin console. Previously, it was only possible to apply these policies to static groups and OUs. | Available to Google Workspace Enterprise Plus, Education Plus, and Cloud Identity Premium customers. | Learn more.



Workspace for Education Plus now syncs Google Classroom courses and rosters with Student Information Systems
U.S. school districts with Google Workspace for Education Plus will be able to automatically set up Google Classroom courses and keep rosters in sync with their Student Information System (SIS). IT admins will do the setup via Clever, meaning teachers will no longer need to manually create classes and invite students to join them. | Learn More.



Enhancements to Google Voice
We’ve made several enhancements to Google Voice, including information and troubleshooting tips for missed calls, the ability to easily redial dropped calls, the ability to delete SMS messages in bulk, and an option to show your Google Voice number as the caller ID when forwarding calls. | Learn more.



Search within a folder in Google Drive on iOS
You can now search for content inside a specific folder in Google Drive on iOS. Simply navigate to the folder you want to search within and select the search bar — you’ll see a list of suggested folders, documents, and users to refine your search results. Select the folder chip before typing your search query. | Learn more.



Assign SSO profile to organizational units or groups with the new SAML Partial SSO beta
Currently, you can configure to authenticate your users using a third-party identity provider — this configuration applies to all users within your domain. Now, you have the option to specify groups or organizational units (OUs) to authenticate a subset of your users using Google. This feature is available as an open beta. | Learn more.



New enrollment privilege and naming updates for Google Meet hardware in the Admin console
We are making two improvements to the admin controls for Google Meet hardware: a new enrollment privilege admins and updates for hardware management in the Admin console. | Learn more.



Use the new Google Meet web app for better meetings on desktop devices
We’ve launched a new Google Meet standalone web app. This Progressive Web Application (PWA) has all the same features as Google Meet on the web, but as a standalone app it’s easier to find and use, and it streamlines your workflow by eliminating the need to switch between tabs. | Learn more.


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

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Quick summary
We’ve launched a new Google Meet standalone web app. This Progressive Web Application (PWA) has all the same features as Google Meet on the web, but as a standalone app it’s easier to find and use, and it streamlines your workflow by eliminating the need to switch between tabs.

The PWA runs on any device with Google Chrome browser version 73 and up (version 73 was released in March 2019). This means it works on Windows, MacOS, Chrome OS, and Linux devices.


Image showing Google Meet PWA in the app launcher screen

Google Meet PWA app (far right column, second down) in app launcher screen



Image showing Meet PWA app opened for a meeting

Meet PWA app opened for a meeting



Getting started
Image of offer to try the Google Meet web app that appears in the main Google Meet opening page

There will also be an offer to try the Google Meet web app in the upper right-hand corner of the main Google Meet opening page

Rollout pace

Availability
  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers and users with personal Google Accounts.

Resources
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What’s changing 
We are making two improvements to the admin controls for Google Meet hardware: 
  • A new enrollment privilege: You can use the new "Enroll Google Meet hardware" admin privilege to limit the enrollment of new devices to authorized users. 
  • Updates for hardware management in the Admin Console: Legacy references to “Chromebox for meetings” will be renamed “Google Meet hardware,” and there will be a minor settings reorganization. 

Read below for more details. 


Who’s impacted
Admins only 


Why it’s important 
This new admin privilege provides enhanced security functionality by enabling you to restrict who in your organization is able to enroll new Google Meet hardware devices and consume licenses. The naming updates will help increase the consistency and clarity of managing hardware devices in the Admin console. 


Additional details 
A new enrollment privilege 
As part of this launch, we are creating: 
  • A new “Enroll Google Meet hardware” privilege that can be granted to Google Meet hardware administrators. 
  • A new “Require enrollment privilege” policy in the new Service settings group in the Google Meet hardware settings. 
Enabling the Require enrollment privilege policy for your organization will require any user attempting to provision a new device to have the Enroll Google Meet hardware admin privilege. If they do not, enrollment will be blocked during setup and no license will be consumed. 


Updates for hardware management in the Admin Console 

For consistency and clarity, we will begin updating a handful of remaining legacy references to Chromebox for meetings with the correct product name, Google Meet hardware. You may notice this change in the Admin console Policies page, Admin roles and privileges page, and the Subscriptions page. 

Additionally, the Google Meet hardware settings page will now have a single combined tab for Device settings. These were previously separated out across Meet settings and System settings. See image below.


Getting started 
  • Admins: The new enrollment privilege and related enforcement only be applied to your whole organization, not to specific groups or OUs. Changes to this enrollment will only affect future devices; it will not affect devices that have already been successfully provisioned and enrolled into your organization. Visit the Help Center to learn more about enrolling Google Meet hardware devices into your organization. 
  • End users: No end user impact. 

Alt text - Admin console screen showing new admin privilege
The new “Enroll Google Meet hardware” admin privilege in the Admin console

Alt text - Admin console screen showing new enforcement option
The setting to enforce the new Admin privilege for enrollment of new Google Meet Hardware devices

Alt text - Admin console screen showing new device settings section
The new ‘Device settings’ section in the Admin console

Rollout pace 
  • This feature is available now for all users. 
Availability 
  • Available to all Google Workspace customers with Google Meet hardware licenses 
Resources 
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What’s changing 
Currently, you can configure to authenticate your users using a third-party identity provider — this configuration applies to all users within your domain. Now, you have the option to specify groups or organizational units (OUs) to authenticate a subset of your users using Google. This feature is available beginning today as an open beta, which means you can use it without enrolling in a specific beta program. 


Who’s impacted 
Admins 


Why you’d use it 
Currently, when you configure SSO with a third-party identity provider, the setting applies to your entire domain. However, there are some instances where you may want a subset of your users, such as vendors or contractors, to authenticate with Google instead. The Partial SSO beta gives you the flexibility to specify the authentication method for various users in your organization as needed.



Getting started
Image description: Within the Admin console, navigate to Security > Settings > Set up single sign-on (SSO) with a third party iDP > Manage SSO Profile assignments to specify a specific OU or Group who should identify using Google.

Rollout pace


Availability
  • Available to all Google Workspace and Cloud Identity customers


Resources

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What’s changing 

You can now search for content inside a specific folder in Google Drive on iOS. Simply navigate to the folder you want to search within and select the search bar — you’ll see a list of suggested folders, documents, and users to refine your search results. Select the folder chip before typing your search query.


Searching for content in a folder in Drive




Who’s impacted 

End users 

Why you’d use it 

We’ve heard from our users that they often navigate to specific folders to streamline their search experience. We hope this change makes it easier for you to quickly find your important files. 


Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: 

Rollout pace 


Availability 

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers 
 Resources 
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Update

[August 3, 2021]: The “Delete multiple SMS messages at once” feature is only available in the U.S.


What’s changing

We continuously listen to customer feedback as we make refinements to Google Voice, and based on your feedback we’ve made the following enhancements:



Missed Call Reason:  Now you can see why a call did not ring and what you can do to fix it by changing your settings. Just go to the Missed Call details section or the Voicemail section (in case you received a voicemail for the call), and take the recommended steps in settings such as turning off the Do Not Disturb or setting the device to receive incoming calls

Image showing how to easily find out why a call did not ring and correct it in Settings
Easily find out why a call did not ring and correct it in Settings




Call Drop Reason and Redial:  Find out why a call dropped and easily redial. If the call dropped due to poor internet connectivity, you'll have the option to call using your mobile carrier network.

Image showing an example of why a call didn't connect
See the reason your call didn’t connect




Caller ID:  Google Voice customers using iOS now have a setting that allows them to see their Google Voice number as the caller ID when a call comes in to a number linked to Google Voice. When this setting is on, you will see the number you linked to Google Voice as the caller ID.

Image showing how you can chose to see your Google Voice number as the caller’s number for calls to numbers you linked to Voice

You can chose to see your Google Voice number as the caller’s number for calls to numbers you linked to Voice




Delete multiple SMS messages at once:  Now you can delete multiple SMS messages at one time to streamline your workflow - a capability frequently requested by our users. To use this feature, simply tap on the avatar on one or more SMS threads, and a trash bin will appear on the app bar above the messages allowing the message threads to be easily deleted.  Note:  This feature is only available in the U.S.


Gif showing how to select multiple SMS messages and delete them at once

Select multiple SMS messages and delete them at once




Who’s impacted

End users

Getting started
  • Admins: There is no admin control for this feature.
  • End users: This feature will be OFF by default for the Caller ID feature and can be enabled by the user from within Settings. Visit the Help Center to learn more about changing the caller ID for incoming calls

Rollout pace
  • Missed Call Reason: Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting July 15.
  • Call Drop Reason and Redial: This feature is available now for all users.
  • Caller ID: This feature is available now for all iOS users.
  • Delete multiple SMS messages at once: This feature is available now for all users.

Availability
  • Available to all Google Workspace customers who subscribe to Google Voice, as well as G Suite Basic and Business customers.

Resources
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What’s changing
U.S. school districts with Google Workspace for Education Plus will be able to automatically set up Google Classroom courses and keep rosters in sync with their Student Information System (SIS). IT admins will do the setup via Clever, meaning teachers will no longer need to manually create classes and invite students to join them. Note that this will not overwrite Classroom courses that teachers create individually.

Who’s impacted

Admins and end users

Why you’d use it

This feature, created in partnership with Clever, improves the interoperability and integration between Google Classroom and most major SIS in the U.S. It saves teachers time with class setup and keeps Classroom classes and SIS rosters in sync with less manual and duplicative work.

Getting started
  • Admins: This feature will be OFF by default and can be enabled in the Admin console under Classroom settings. After that, go to Clever, link to the Google Classroom rostering app & follow the setup wizard.
  • End users: This feature will be OFF by default and can be enabled by your admin. There is no end user setting for this feature. When your admin sets up rostering via Clever, teachers will receive an invite within Classroom to teach the class with the roster pre-populated.

Rollout pace


Availability

  • Available to Education Plus

Resources


Roadmap

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What’s changing 
Google Workspace admins can now use dynamic groups to manage policies for their users in the Admin console. Previously, it was only possible to apply these policies to static groups and OUs. 

Workspace admins can use dynamic attribute-based groups to automate tasks such as "turn drive off for everyone in Europe through the Admin Console".

Who’s impacted
Admins

Why it’s important
This change gives admins greater control and flexibility when managing Workspace policies for users in their organization. For instance, rather than applying policies to a specific group which is updated manually at large, admins can apply policies to a dynamic group which stays up-to-date automatically.

Further, this reduces manual work for Admins and helps improve security by relying on external source of truth systems for user attributes.

Getting started

Rollout pace
  • This feature is available now.

Availability
  • Available to Google Workspace Enterprise Plus, Education Plus, and Cloud Identity Premium customers
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business customers

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What’s changing 
Earlier this year, we pre-announced an integration between the Alert Center and VirusTotal. Currently, the Google Workspace Alert Center provides admins with actionable, real-time alerts and insights regarding security-related activity in their domain. With the VirusTotal (now part of Google Cloud) integration, admins have the ability to dig into their alerts at a deeper level. 


When an Alert Center notification contains a supported VirusTotal entity, such as a domain, file attachment hash, or IP address, the VirusTotal report enrichment widget (VT Augment) is available directly in the Alert Center. For paid VirusTotal subscribers, an enhanced version of the report will automatically populate.


The Standard version of VirusTotal reports includes the following:
  • Observable identification—Identifiers and characteristics allowing you to reference the threat and share it with other analysts (for example, file hashes).
  • Threat reputation—Maliciousness assessments coming from 70+ security vendors, including antivirus solutions, security companies, network blocklists, and more.
  • Threat time spread—Key dates that enable you to understand when a given threat was first observed in-the-wild and how long it’s been active.
  • Domain/IP Whois lookup—Registrar and registrant details for domains, as well as ownership and network range information for IP addresses.
  • Domain and server security-relevant metadata—HTTPS certificates for web servers, DNS resolution records, and web server HTTP headers.
The Enhanced version of VirusTotal reports includes additional features such as:
  • Multi-angular detection—Additional threat analysis coming from crowdsourced rule matches and community scoring (for example: YARA, Sigma, and IDS rules).
  • Related indicators of compromise (IOCs)—Examples of IOCs include a network infrastructure distributing a malware file, servers acting as a command-and-control for a given threat, malicious URLs seen under a given domain, domains seen behind a given IP address, and more.
  • Interactive threat graph—Graphical format that maps out entire threat campaigns by visualizing the relationships between IOCs.
  • Security-relevant metadata—Includes software publisher information, identification of malicious macros in documents, popularity ranks for domains, domain content categorization, and more.
  • In-the-wild details—Geographical and time-spread details for threats, common attacker deception techniques, and more, through VirusTotal submission metadata.
  • Suspicious attribute pivoting—Clickable details in VirusTotal reports, allowing you to explore the global VirusTotal dataset for other threats that share the same properties.
Visit the Help Center and learn more about using VirusTotal security threat context and reputation reports from the Alert Center to power improved threat identification, expedited investigations & decision making, enhanced threat remediation, and proactive defense.


Who’s impacted
Admins


Why it’s important
The VirusTotal integration provides an added layer of investigation on top of existing alerts, empowering admins to take deeper look into threats and potential abuse, helping them better protect their organization and data.


Additional details
VirusTotal provides an investigation layer on top of alerts but isn’t being used directly for detection or alerting. No customer information is shared from Google to VirusTotal unless an admin clicks to retrieve a VirusTotal report for a specific entity. 


The VirusTotal report has two versions: Standard and Enhanced. Standard reports are displayed for admins who have the alert center privilege. The Enhanced version is automatically shown for paid VirusTotal subscribers who have an active virustotal.com login session with their VT Enterprise user account.


For existing VT Enterprise customers, viewing VirusTotal reports within the alert center does NOT use any of your VT Enterprise quota. If an admin opens the VirusTotal website to do more research from the Alert Center, that would count towards standard quota usage in the same way as directly visiting virustotal.com.


Getting started
Rollout pace

Availability
  • Available to Google Workspace Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals and Education Plus customers
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Enterprise Essentials, Frontline, and Nonprofits, as well as G Suite Basic and Business customers

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What’s changing 
Admins can now disable or limit file sharing for their users in Chat. Specifically, admins
will be able to specify controls within and outside their organization, and will be able to choose between restricting all files, allowing images only, or allowing all files.

Who’s impacted 
Admins and end users 

Why it’s important 
Files often contain confidential information, and some organizations, particularly in regulated industries, need to control the flow of this information within and outside of their organization. With this launch, admins now have more ability to help manage sharing in specific scenarios. 

Additional details 
These policies will have no impact on links. For example, sharing links to Google Drive files or giphy links will all continue to work. Emojis will also not be impacted. 


Admins will have the option to enable this feature




 Getting started 



  • End Users: If an admin has disabled file sharing, the upload button may be disabled or changed, and when possible we will provide text to explain the change. See images below for examples. 

The file upload button may be disabled 

 If a user is only able to upload images, the file upload icon may change to an image icon.


 Error messages will be displayed if a user attempts a restricted action

 

Policies will be also applied while using Google Chat on web and mobile platforms

Rollout pace 


Availability 

  • Available to Google Workspace Business Plus, Enterprise Standard,Enterprise Plus, Education Plus, Enterprise Essentials 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business customers
Resources
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