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What’s changing 

We've improved the "Automatically add invitations" setting to help prevent unwanted invitations from being added to your calendar. You can now choose to either: 

  • Always have invitations automatically added 
  • Only have them automatically added if you have RSVP’d in the email event invitation.
These settings allow you to prevent invitations from automatically being added to your calendar or to be visible for others who you've shared your calendar with
These settings allow you to prevent invitations from automatically being added to your calendar or to be visible for others who you've shared your calendar with

Who’s impacted 

End users and developers 

Why it matters 

These additional controls can help you manage your calendar with less manual work by ensuring unwanted events don't appear, and you see only the events that are important to you. 

Additional details 

  • If you choose to only have events added if you RSVP, you’ll see an additional option to allow those who have permission to view or edit your events to see all invitations. 
  • When you change the setting, it only determines whether future events are added to your calendar. Any events that are already on the calendar will remain visible unless you delete them. 
  • If you choose to only add events when you RSVP, you’ll receive an email invitation to all events, even if the organizer chooses not to send one. This will help prevent you from missing events. Note that this doesn’t apply to updates, only to invitations. 
  • We've moved the notification option ("Yes, but only notify me if I've responded Yes or Maybe") into the notifications section to help you better manage when you get notifications. 

Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: This feature will be OFF by default and can be turned on by the user by going to Open Google Calendar > Go to settings > Scroll to event settings > "Add invitations to my calendar". Visit the Help Center to learn more about Responding to event invitations .

Rollout pace 

Availability 

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers 
  • Available to users with personal Google Accounts 

Resources 

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Quick launch summary 

While you’re having a conversation in Google Chat, you can now more easily take actions in other Google Workspace products. Simply hover over the + icon to the start of the text box to quickly see and access the menu of options. These options vary by context, and can include Drive, Docs, Sheets, Slides, Photos, and Calendar. 

This will make it easier to take action across Google Workspace and enable a faster and more seamless workflow. This feature will be initially available on the Web and Android, with iOS available in early 2022. We’ll announce on the Workspace Updates Blog when the feature becomes available to iOS users.

Using compose on web

Using compose on web


Using compose on Android


Using compose on Android



Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: There is no end user setting for this feature. Visit the Help Center to learn more about how to use Google Chat. 

Rollout pace 

Availability 

  • Available to all Google Workspace customers 

Resources 

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Quick launch summary
You can now configure Gmail IMAP settings at the group level in the Admin console, giving you more granular levels of control to define trusted mail clients within your organization.

Manage Gmail IMAP settings in the Admin console




Earlier this year, we announced additional enhanced Gmail IMAP controls. With this launch, we’re further ensuring that your users’ communication is secure and reliable.

Gmail IMAP was previously only configurable at the domain or OU level.

Getting started
  • Admins: IMAP options are OFF by default and can be enabled at the domain, organizational unit (OU), or group level. Visit the Help Center to learn more about turning IMAP options on or off for your organization.
  • End users: There is no end user setting for this feature. End users will only be able to use the allowlisted IMAP clients approved by admins.

Rollout pace

Availability
  • Available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus, as well as G Suite Basic, Business, Nonprofits, Education, and Enterprise for Education customers
  • Not available to Google Workspace Essentials customers
Resources
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Quick launch summary 
With this launch, you can use Google Workspace Admin SDK Directory API to customize a per user language preference via the user create/update flow. 

Previously, the AdminSDK only allowed one customer level language setting that applied to all users, which could then be changed individually via the Admin console, or by the user. We hope this will make it easier to set up and manage your users at scale. 


Getting started 
Rollout pace 
Availability 
  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers 
Resources 
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Quick launch summary

Admins can now install Google Workspace Marketplace applications for specific groups in their organization using the new “admin-install” functionality (formerly known as “domain-install”). Previously, admin-installing applications from the Google Workspace Marketplace was only possible for organizational units or an entire domain.



This is useful in situations where only a subset of your users need to have the app installed, for example CRM applications required for your sales and marketing groups or e-signature applications required for your legal teams. 

Getting started


Rollout pace

Availability
  • Available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Frontline, and Nonprofits, as well as G Suite Basic and Business customers
  • Not available to Google Workspace Essentials customers

Resources

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Quick launch summary
We’ve updated the user interface for the App Access Control portion of the Admin console. This update makes it easier for admins to:
  • View which applications are configured as trusted or blocked,
  • View a list of all applications being accessed by users,
  • View a list of Google Services within their organization.
The updated App Access Control user interface in the Admin console

Additionally, you’ll notice faster loading times for the app access list. We hope these improvements make it easier to find  information regarding access to applications across your organization.

Getting started

Rollout pace

Availability
  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers

Resources


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What’s changing

Last year, we announced improvements for shortcuts in Google Drive. Shortcuts simplify file and folder structures in Drive by creating pointers to items, rather than having items which existed in multiple locations. 

At that time, we also mentioned that we would be migrating existing files in multiple locations to shortcuts in 2021. This migration will now happen in 2022—see below for more information on the updated timeline:

  • Beginning early 2022, admins will be notified via email several weeks prior to the migration beginning in their domain.
    • Important note: Before the migration begins, admins will be able to control when to create shortcuts in shared folders with a new admin setting. See below for more information.
    • Google Workspace end users will not receive this notification.


  • Google Drive end users will begin seeing a banner in Google Drive on web and mobile notifying them of the migration. No additional action is required, the migration will take place automatically.
    • This applies to all Google Workspace users and users with personal Google accounts.


See below for more information on the migration, as well as additional improvements we’ve implemented for shortcuts in Drive.



Who’s impacted

Admins and end users



Why it’s important
New shortcut behavior for items stored in multiple locations
We’re replacing files and folders that are stored in multiple folders in Google Drive with shortcuts. This change simplifies your folder and file structures and helps reduce confusion around files with multiple parent folder locations. 

When a file is replaced with a shortcut:
  • One location is preserved for files or folders currently contained in multiple locations. All other instances of the item will be replaced with a shortcut.
  • Ownership and sharing permissions for files and folders are preserved. 
  • Admins can view a record of these events and changes in the Admin audit log.

Google Workspace admins will be notified via email several weeks before the process begins for their organization. Visit the Help Center to learn more about shortcuts replacing items stored in multiple locations. 


Prior to this process beginning, admins will be able to control when shortcuts should be created in shared folders. This feature will be available in the upcoming weeks. In the Admin console, go to Apps > Google Workspace > Drive and Docs > Upcoming changes to My Drive and under “Manage shortcut creation”, you’ll be able to select:

  • Always create shortcuts: Everyone with access to a shared folder gets shortcuts in that folder
  • Create shortcuts only for content shared within your domain and trusted domains: Only users from your organization and trusted domains get shortcuts in a shared folder
  • Create shortcuts only for content shared within your domain: Only users in your organization get shortcuts in a shared folder.
  • Don’t create shortcuts: Shortcuts will not be created for items in shared folders where access permissions vary. 

Please note, in all situations, users that did not previously have access to an item will not be able to access it despite being able to see the shortcut in Google Drive.


Several weeks before the migration in your organization, end users will see banners in Google Drive notifying them of the change. This process is automatic and requires no action from your end users. After the replacement, users can move their file or folder to another location or add a shortcut in another location.


Additional details

Shortcut creations using Drive for Desktop
Previously, when using Backup and Sync to connect with a computer, it was possible to add a folder to an additional location using the “Shift+Z” function. Going forward, once all users have fully migrated to Drive for Desktop, the Shift+Z behavior will create shortcuts instead of a folder living in multiple locations.



Recent improvements to shortcuts in Google Drive
As we continue to improve Google Drive, we’ve given our users more options to store and organize their files.


To provide our users with more information about the file a shortcut points to, we’ve added more information in the details window. Depending on sharing permissions, you’ll see information such as:
  • Who has access to the file and whether the file can be downloaded,
  • The size of the file and storage used,
  • The location of the original file,
  • Who created the file and the last modification, and more.

These updates are fully available on Google Drive for web — we will provide an update on the Workspace Updates Blog when they become available for Google Drive on mobile devices.


Additionally, because the original file’s permissions don’t automatically update when you create a shortcut, we will be adding prompts for users in the next few weeks to ensure your permissions are set how you want to. Previously, when you added a shortcut to a folder, users with access to the folder weren’t automatically granted access to the file at the other end of the shortcut. Now, when you create a shortcut, you’ll be prompted to give impacted users access.  




Getting started
Rollout pace
Access Checker Improvements

Availability

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers
  • Available to users with personal Google accounts

Resources

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What’s changing 

At Google Cloud Next 2021, we announced the Google Forms API Beta, which provides programmatic access for managing Google Forms and acting on responses— empowering developers to build powerful integrations on top of Forms. 

The Google Forms API is now rolling out as an Open Beta which means developers who are part of our Early Adopter Program can make their integrations available to the public. We’ll no longer require individual end-user accounts to be allowlisted. Developers should keep in mind, however, that their integrations are in Beta. 

Developers can apply to join our Early Adopter Program and begin developing using the Google Forms API by filling out this form. 

See below for more information. 

Who’s impacted 

Admins and developers 

Why you’d use it 

The Google Forms API provides programmatic access to manage Forms and receive responses, supporting the development of a variety of powerful integrations. For example, the API could be utilized to develop real-time dashboards or data visualizations, trigger business workflows incorporating project management, CRM, or LMS tools, or auto-generate forms from question banks or other data sets. 

The API is useful for a variety of tasks such as: 

  • Creating and modifying forms or quizzes 
  • Retrieving form responses or quiz grades 
  • Reading form content and metadata 
  • Receiving push notifications for form or quiz responses and updates 



Getting started 

Rollout pace 

Integration availability for end users 

Availability 

Resources 

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What’s changing
Earlier this year we announced a beta for three features which can help categorize content and enhance content protection at scale. Drive labels are now generally available, and automated classification with Workspace data loss prevention and labels-driven sharing restrictions will become generally available in the coming weeks. Check back on the Workspace blog for updates.

  • Drive labels: This renaming and update to the previously-announced Drive metadata feature enables admins to configure custom labels (formerly “metadata”) for a domain. Users can then apply these labels to files in Drive, helping ensure files are handled correctly. This feature is now generally available.
  • Automated classification with Workspace data loss prevention (DLP): Automated classification can help organizations automatically add Drive labels to content based on administrator-defined rules and predefined content detectors.
    • Using automated classification makes it easier to scale your use of labels while reducing the risk of manual classification errors. It also provides an added safeguard against unlabeled content.
    • Admins have the control to allow end users to change labels applied by DLP, to provide flexibility for their organization. This allows admins to balance their use cases between user choice and admin policies on a per DLP rule basis.
  • Labels-driven sharing restrictions with Workspace data loss prevention (DLP) integration: Admins can configure sharing restrictions to be applied to all files with a given label. For instance, DLP administrators could configure a rule that shows users a warning any time they attempt to share a file labeled as “Internal,” and another rule that blocks external sharing or prevents downloads and printing for all “Top Secret” files.

Read our announcement from Google Cloud Next ‘21 to learn more about this and other features that are helping Google Workspace deliver new levels of trusted collaboration for a hybrid work world.

Who’s impacted
Admins and end users

Why you’d use it
Special handling of sensitive data is an integral part of a strong information governance policy. That begins with labeling files which may contain sensitive intellectual property, personally identifiable information, data subject to special compliance regulations, and more. Additionally, labels can help admins prevent external sharing, downloading, and printing of classified files via an integration with data loss prevention (DLP). Moreover, admins can create labels to indicate department names, document types, document status, and anything else you can think of, to facilitate content discovery in advanced search.

When used in conjunction with automated classification, labels in Drive can be added automatically based on admin-defined DLP rules and predefined content detectors. This automated classification can help scale data classification and protection efforts by reducing the administrative burden and potential errors associated with manual labels.

Additional details
Once admins turn on the label feature and publish labels, users who are permitted to apply a given label can then apply it to files in Drive. They may do so via the Drive context menu, Drive detail pane, or the Labels option in the File menu of Google Docs, Sheets, and Slides. Users can search for all files that they have access to with a given label using Drive’s “advanced search” functionality.

Each company can have one “badged label,” which will be prominently visible as a colored rectangle in Google Docs, Sheets, Slides, providing a visual reminder to users to handle these files with care. Admins can also configure standard labels, which may still represent important information and can be used to enforce policy but will not have the same visual prominence.

Admins can define custom labels for their organization



Users can add labels to Drive files (if permitted by admin), or take advantage of automatic classification

Admins can set data loss prevention (DLP) rules for files with a certain label
Getting started

Rollout pace
Drive labels
Automated Classification and Labels based sharing restrictions with DLP integration
  • Launching in the next few weeks. Check back to the Workspace blog for updates

Availability
Drive labels
  • Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus, and Nonprofits customers
  • Not available to Google Workspace Business Starter, Education Fundamentals, and Frontline, as well as G Suite Basic and Business customers.

Automated classification & Labels based sharing restrictions with DLP integration
  • Available to Google Workspace Enterprise Standard, Enterprise Plus and Education Plus customers.
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business customers

Resources
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What’s changing 

We’re adding several new ways to customize tables in Google Docs. You can now: 

  • Pin a table header row to repeat on each page 
  • Designate that a row should not be split across pages 
  • Quickly add, and arrange columns and rows 
  • Sorting tables to better organize data. 
  • Use a new table sidebar to manage table properties 

See below for more details. 

Who’s impacted 

End users 

Why it matters 

Tables are an important way to display information in a document. These new features give you more ways to present information using tables, making it easier for viewers of the document to quickly see and understand the information. 

Additional details 

Pin a table header row to repeat on each page 

You can pin one or more rows in a table so they repeat on each page that the table appears on. This will make it easier to see column headers for long tables as you navigate a document. 

Pinning a table header row to repeat on each page


Designate that a row should not be split across pages 


You can designate that a table row should not be split across a page break. This ensures important content in tables sticks together and isn't missed on the next page, and provides more control over formatting and layouts. 

Designate that a row should not be split across pages



Quickly add and arrange columns and rows 

You can now easily drag a row or column to a different location. You’ll also notice a new, intuitive button for creating new rows or columns. 


Adding and arranging columns and rows


Sorting tables to better organize data. 

It is now possible to sort the rows of your tables. Any pinned table headers will remain at the top of your table. Additionally, sorting table rows will group by type of content. This will help you to quickly visualize, understand, and organize your data better. 

Use a new table sidebar to manage table properties 


Table properties will now open in the sidebar, allowing you to see edits reflected in your document in real time. This is similar to functionality already available in docs for things such as image editing. 

Using a new table sidebar to manage table properties


Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: Visit the Help Center to learn more about how to Add and Edit Tables 

Rollout pace 

  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on December 7, 2021 
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on December 22, 2021 

Availability 

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers Available to users with personal Google Accounts 

Resources 

Roadmap 

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