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What’s changing 
Google for Education transformation reports are available for K-12 Google Workspace for Education customers worldwide, at no cost. Note: transformation reports are only available in English at this time. 


The reporting window is open from June 1, 2022 through July 26, 2022. Returning users will notice the following improvements: 

  • Immediate access: Google Workspace for Education super admins can log in today and immediately view their custom report. (The former three-week-long survey window has been removed.) 
  • Realtime customization: You can now adjust settings in realtime, including your two 12 week product data reporting windows and the numbers of teachers / students in your organization. (The report will be locked for editing after July 26, 2022.) 
  • Optional Survey: Taking the Transformation Survey is no longer a prerequisite to generate a report. The survey remains available for interested users to take through July 26, 2022. 
See below for more information on generating your custom transformation report. 
 
Who’s impacted 
Admins 


Why you’d use it 
The transformation report is a free tool designed to help quantify your organization’s Google for Education implementation across our products and programs. Semester-based reports track usage trends over time and make it easy to understand how your organization is using Google Workspace for Education, Chromebooks, and progressing through Certification programs. Additionally, each report includes links to resources aimed to help accelerate the impact of your Google implementation. 


An optional survey is also available for admins to take and share with their leadership teams to get feedback on how the organization is progressing across seven key areas of transformation (Vision, Culture, Learning Approach, Professional Development, Community Engagement, Technology, Funding & Sustainability). 


See here for more information about Google for Education transformation reports, and review frequently asked questions. 


Getting started 
    • Update their student enrollment and faculty count. 
    • Customize the product reporting windows — choose the two 12 week periods of time (current and previous) that make the most sense for your organization. Graphs in the report will display data comparing usage across these two windows. 
    • Click “View Report” 
    • [Optional] Take and share Transformation Survey: 
      • Survey participation is optional, but we encourage you and your leadership team to complete the survey at least once a year. Those who choose to participate in the survey will have a final version of their report available on July 29, 2022. 
      • See FAQs for recommendations on who to share the survey with and use this email template to communicate the value of the survey with your team. 
  • End users: No action required. 
Rollout pace 
  • Transformation reports are available now for all users
Availability 
  • Available to K-12 Google Workspace for Education Fundamentals, Education Standard, Education Plus, and the Teaching and Learning Upgrade customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Frontline, and Nonprofits, as well as G Suite Basic and Business customers 
Resources 
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Quick summary
In addition to seeing a file’s name, owner, modification date, and size, we’ve added a column to include location information in the Search, Recent, Starred and Trash web views of Google Drive. 


This feature makes it easier for you to differentiate between similarly-named files stored in different locations and find exactly what you’re looking for at a much faster rate. 

Easily see file locations in Google Drive



Getting started  
Rollout pace 
Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
Resources 
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New updates 

There are no new updates to share this week. Please see below for a recap of published announcements. 

Previous announcements


The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Send group membership information in outbound SAML responses 
Admins can now configure and send group membership information as part of SAML responses. | Learn more. 


Add personal tasks from Google Chat 
In Google Chat, you can now create personal tasks from individual or group messages. | Learn more. 


Take action on multiple text selections in Google Docs 
Using Google Docs, you can now make multiple text selections at once, and apply actions such as delete, copy, paste, or format to all selections. | Learn more. 


Add shared drives to specific organizational units 
Admins can now place shared drives into sub organizational units (OUs), enabling them to configure sharing policies, data regions, access management, and more at a granular level. | Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, and Nonprofits customers only. | Learn more.


Embed content as a full page in new Google
Sites Site editors using new Google Sites can now add content as a full page from the following sources: custom code, other websites, and Google apps, such as Maps and Docs. | Learn more. 


Copy your client-side encrypted Google Docs, Sheets, and Slides files 
If you have client-side encryption enabled for Docs, Sheets and Slides, you can now make a copy of an existing encrypted document, spreadsheet or presentation. | Available to Google Workspace Enterprise Plus, Education Standard and Education Plus customers only. | Learn more. 


Cut, copy and paste files using keyboard shortcuts in Google Drive Web 
You can now use familiar keyboard shortcuts Ctrl + C (or ⌘ + C on Mac), Ctrl + X and Ctrl + V to copy, cut and paste Google Drive files in your Chrome browser. | Learn more. 


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

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Quick summaryYou can now use familiar keyboard shortcuts Ctrl + C (or ⌘ + C on Mac), Ctrl + X and Ctrl + V to copy, cut and paste Google Drive files in your Chrome browser. This saves you time by allowing you to copy one or more files and move them to new locations in Drive, and across multiple tabs, with fewer clicks. 


Additionally, a link to the file and its title will also be captured when copying a file, which allows you to easily paste them into a document or an email. 


To help you more easily organize files in multiple locations without necessarily creating duplicate files, Ctrl + C, Ctrl + Shift + V will create shortcuts. 


Lastly, you can open files or folders in a new tab using Ctrl+Enter, so that you can easily view multiple files at once, or use different tabs to more easily organize files between two different folder locations. 


In the above screencast, you can see opening a folder in a new tab, files moved between folders, shortcuts created, and file name and URLs pasted into a Google Doc.

Rollout pace 

Availability 
  • Available to all Google Workspace customers and users with personal Google Accounts when using Google Chrome 

Resources 
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Quick summary 
If you have client-side encryption enabled for Docs, Sheets and Slides, you can now make a copy of an existing encrypted document, spreadsheet or presentation. Encryption will be preserved when copies of the file are made. This feature makes it easier to leverage existing content as a baseline for new encrypted Docs, Sheets, or Slides. 



Getting started 

Rollout pace 

Availability 
  • Available to Google Workspace Enterprise Plus, Education Standard and Education Plus customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers 

Resources 
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Quick summary 
Site editors using new Google Sites can now add content as a full page from the following sources: custom code, other websites, and Google apps, such as Maps and Docs. Previously, editors could only add these elements as part of a page. This update provides more flexibility to organize and display embedded content on your site. 

Embed content as a full page in new Google Sites


Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: In a new Site, navigate to Pages > New page > Full page embed. Name the page and then add a URL, embed code, or embed content from another Google app. Visit the Help Center to learn more about adding Google files, video & more. 

Rollout pace 

Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google accounts 

Resources 
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What’s changing 
For select Google Workspace editions, admins can now place shared drives into sub organizational units (OUs). Doing so enables admins to configure sharing policies, data regions, access management, and more at a granular level. 


This feature is available now as an open beta, which means you can use the feature without opting-in to a specific program. 


Who’s impacted 
Admins and end users 


Why it matters 
Currently, all shared drives reside in the “root” OU. As such, all shared drives are subject to the same policies. This update gives admins the option to move shared drives to sub OUs within their organizations, such as Marketing or Legal, which allows for more control over the privacy and security of the shared drive's contents on a case-by-case basis. For example, admins can restrict sharing of a shared drive belonging to the legal department because it contains highly confidential information. Additionally, this also gives admins more flexibility over applying default sub OUs to newly-created shared drives, assuring each new shared drive subject to appropriate security policies. 


With this update admins will have greater control and more options to control how their data is accessed and shared on a case by case basis. 

Getting started 



  • End users: There is no end user setting for this feature — the ability to access or share certain files contained in a shared drive will vary. Visit the Help Center to learn more about sharing files in Google Drive. 

Availability 
  • Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, and Nonprofits customers 
  • Not available to Google Workspace Business Starter, Enterprise Essentials, Frontline, as well as legacy G Suite Basic and Business customers Not available to users with personal Google Accounts 
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Quick summary 
In Google Docs, you can now make multiple text selections at once, and apply actions such as delete, copy, paste, or format to all selections. This will make formatting and editing documents faster by eliminating the need to make repetitive changes, increasing your overall productivity. 

Formatting adjustments are made to several pieces of selected text




Getting started 
  • Admins: There is no admin impact. 
  • End users: This feature will be available by default. Visit the Help Center to learn more about using keyboard shortcuts for Google Docs. 

Rollout pace 

Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 

Resources 

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What’s changing
In Google Chat, you can now create personal tasks from individual or group messages. These will then be viewable by you in Google Tasks, the quick-access side panel, and Google Calendar if the task has a set date.

add-personal-tasks-from-google-chat


Who’s impacted 
End users 



Why you’d use it 

This feature allows you to more easily stay on top of tasks that come out of conversations with your coworkers via Chat. Once you’ve created a personal task, you can add a due date and description, then quickly navigate back to the conversation. 



Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: Visit the Help Center to learn more about adding or editing a task. 

Rollout pace 

Android & Web: 

iOS: 
  • We anticipate this feature to be available for iOS in the coming months—we will provide an update on the Workspace Updates Blog once available. 


Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 

Resources 
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Quick launch summary 
We’re adding the ability for admins to configure and send group membership information as part of SAML responses. 


Currently, you are able to configure SSO to send user attributes in the SAML response when a user logs in to an app using SAML SSO. With this launch, admins can configure SSO to send group membership information to the application. Apps can then use these attributes to assess user authorization and to implement other business logic. 

Getting started 





Rollout pace 

Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers and Cloud Identity customers 

Resources 
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