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New updates 


There are no new updates to share this week. Please see below for a recap of published announcements. 


Previous announcements


The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.



In-room meeting participants can now join break out rooms 
When using Google Meet Hardware devices, meeting hosts can now assign conference rooms to breakout rooms. | Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Starter, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Plus, the Teaching and Learning Upgrade, Frontline, and Nonprofits customers only. | Learn more. 


Transcribe speech during Google Meet calls into a Google Doc 
You can now transcribe a Google Meet video meeting into a Google Doc. The transcribed file is saved in the hosts “Meet Recordings” folder in Google Drive, similar to meeting recordings. | Available to Google Workspace Business Standard, Business Plus, Enterprise Starter, Enterprise Standard, Enterprise Plus, Education Plus, and the Teaching and Learning Upgrade customers only. | Learn more. 


Use SIP Link to link phone numbers from local carriers to Google Voice 
For Google Voice Standard and Premier customers, admins can now connect a Session Initiation Protocol (SIP) trunk with Voice. This allows phone numbers (PSTN services) from local carriers to be used for Google Voice through a secure set of certified Session Border Controllers (SBCs), such as Audiocodes, Cisco, Oracle, and Ribbon. | Available with Voice Standard and Voice Premier licenses only. | Learn more. 


Preview and interact with files using smart chips in Google Sheets 
As an extension of smart canvas, you can now add Google Drive files directly into a Google Sheet as a smart chip. | Learn more. 


Expanding smart chips to include events in Google Sheets 
In addition to the recent announcement of adding files to Google Sheets using smart chips, we're also making it easier for you to quickly insert Calendar events into Sheets. | Learn more. 


Join or start a meeting directly from Jamboard on the web to kickstart collaboration 
We’re expanding interoperability with Google Meet and Jamboard with the option to join or start a meeting directly from Jamboard on the web. This makes it easier for you to seamlessly present your jam and start collaborating. | Learn more. 


Data loss prevention for Google Chat now generally available 
Over the next several weeks, data loss prevention (DLP) rules for Google Chat will become generally available for select Google Workspace editions. Data protection rules for Chat help admins and security experts build a stronger framework around sensitive data to prevent personal or proprietary information from ending up in the wrong hands. | Learn more. 

Improve your visibility in Google Meet video calls
Google Meet can now automatically frame your video before joining a meeting to help ensure equal visibility for all participants. The automatic framing happens only once, so there are no motion distractions that can divert attention from the content of the meeting. | Available to Google Workspace Business Standard, Business Plus, Enterprise Essentials, Enterprise Starter, Enterprise Standard, Enterprise Plus, Education Plus, Education Teaching and Learning Upgrade, and Workspace Individual customers with eligible devices. Also available to Google One subscribers with 2TB or more storage space with eligible devices. | Learn more. 

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).
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This announcement was made at Google Cloud Next ‘22. Check out Next OnAir to tune into the livestream or watch session recordings following the event. Visit the Cloud Blog to learn more about the latest Google Workspace innovations for the ever-changing world of work. 


Quick summary 
Depending on their camera placement, some meeting participants might be less visible than others. Google Meet can now automatically frame your video before joining a meeting to help ensure equal visibility for all participants. The automatic framing happens only once, so there are no motion distractions that can divert attention from the content of the meeting. You can manually reframe the video at any time from the settings. 

Meet frames you in the center of the screen before joining a meeting to improve your visibility




Getting started 

Rollout pace 
  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on October 14, 2022 
  • Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on November 2, 2022 

Availability 
  • Available to Google Workspace Business Standard, Business Plus, Enterprise Essentials, Enterprise Starter, Enterprise Standard, Enterprise Plus, Education Plus, Education Teaching and Learning Upgrade, and Workspace Individual customers with eligible devices. 
  • Also available to Google One subscribers with 2TB or more storage space with eligible devices. Visit the Help Center to learn about device requirements for video framing. 
  • Not available to Google Workspace Essentials, Business Starter, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business customers. 
  • Not available to users with personal Google Accounts. 

Resources 
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This announcement was made at Google Cloud Next ‘22. Check out Next OnAir to tune into the livestream or watch session recordings following the event. Visit the Cloud Blog to learn more about the latest Google Workspace innovations for the ever-changing world of work. 

What’s changing
In July 2022, we announced data loss prevention (DLP) rules for Google Chat as an open beta. Over the next several weeks, this feature will become generally available for select Google Workspace editions. 


Data protection rules for Chat help admins and security experts build a stronger framework around sensitive data to prevent personal or proprietary information from ending up in the wrong hands. These leaks, whether accidental or malicious, are a top concern for our customers. 


Admins can selectively apply data protection rules to: 
  • Messages in group conversations, spaces, and/or direct messages 
  • Messages between internal and/or external participants 
  • Message text and/or attachments 

Once DLP rules are applied, messages and files in relevant conversations will automatically be scanned for sensitive information. Admins can configure the action to be taken in response to sensitive data being detected, such as: block from sending, warn before sending, and log for audit. 


In the Security Investigation Tool, we’ve added additional tabs which contain more information on incidents, such as Incident Details, containing information about the message, sender and a triggered rule, and Chat Transcript, showing preceding and following messages to the triggering one, providing a detailed context for investigation.

Additional information regarding Chat events

Getting started 
  • Admins: 
    • This feature will be OFF by default and can be enabled at the domain, OU, or group level. You can create DLP rules in the Admin console under Security > Data Protection. 
      • Note: You can modify existing DLP rules for Drive and Chrome to also apply to Chat. 
    • Visit the Help Center to learn more about turning data loss prevention in Chat on for your organization. 
    • If admins opt to log these events, they can be accessed in the Security Investigation Tool. 
  • End users: There is no action required. 

Rollout pace 

Availability 
  • Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Standard, Education Plus. 
  • DLP for Chat is also available to Cloud Identity Premium users who are also licensed for Workspace editions that include Google Chat and Audit and investigation. Visit the Help Center for more information. 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers 

Resources 
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What’s changing 
We’re expanding interoperability with Google Meet and Jamboard with the option to join or start a meeting directly from Jamboard on the web. This makes it easier for you to seamlessly present your jam and start collaborating. This feature is available on the web. 



Who’s impacted 
End users 

Why you’d use it 
Effective team meetings are a critical component to unlocking innovation facilitated by human connection and collaboration. A key component of this is the ability to communicate seamlessly whether you’re joining in a meeting room or remotely. Bringing Google Meet into Jamboard allows everyone in the meeting to collaborate while having a conversation. 


This is particularly helpful for presenters, who can share their Jam to illustrate a new idea or concept, and receive their audience's reaction in one place. Collaboration is even easier, allowing everyone in the meeting to co-create on a whiteboard without switching between tabs or apps. 


As with other capabilities, such as Meet in Google Docs, Sheets, and Slides, we hope this update empowers teams working together in-real time, regardless of location. 

Getting started 

Rollout pace 

Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 

Resources 
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This announcement was made at Google Cloud Next ‘22. Check out Next OnAir to tune into the livestream or watch session recordings following the event. Visit the Cloud Blog to learn more about the latest Google Workspace innovations for the ever-changing world of work. 

What’s changing
In addition to the recent announcement of adding files to Google Sheets using smart chips, we're also making it easier for you to quickly insert Calendar events into Sheets.

This additional smart canvas feature allows you to search for events from Calendar or copy Calendar links and place them directly into Sheets. You will then see the event name and an actionable hover card in the cell.

event chips v2

Who’s impacted

End users 


Why you’d use it 

When creating analysis, tracking progress, or updating data in Sheets, your Calendar is now at your fingertips. In addition, through the hovercard view, you can review attendees, times, and other meeting metadata. 


Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: To add Calendar events into Sheets, type "@" in any cell and search for your Calendar events or navigate to Insert>Chips>Events. Visit the Help Center to learn more about inserting smart chips in Google Sheets.
Rollout pace 

Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts 

Resources 
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This announcement was made at Google Cloud Next ‘22. Check out Next OnAir to tune into the livestream or watch session recordings following the event. Visit the Cloud Blog to learn more about the latest Google Workspace innovations for the ever-changing world of work. 

Quick summary
In 2021, we announced the ability to insert smart chips for files and meetings in Google Docs. As an extension of smart canvas, you can now add Google Drive files directly into a Google Sheet as a smart chip. This will make it much easier for you to quickly preview and interact with files in Sheets. 

filechipsinsheets v2
Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: You can insert a chip in a Sheets cell by following one or all of the following methods: 
    • Type “@” followed by a file name or keyword directly in the cell 
    • Navigate to Insert > Smart Chips > File chip 
    •  Paste a Google Drive link directly in the cell, hover over the preview, right-click, and select “Convert to file chip.” 
    •  Visit the Help Center to learn more about inserting smart chips in Google Sheets. 

Rollout pace 

Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts 

Resources 
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This announcement was made at Google Cloud Next ‘22. Check out Next OnAir to tune into the livestream or watch session recordings following the event. Visit the Cloud Blog to learn more about the latest Google Workspace innovations for the ever-changing world of work. 


What’s changing 
For Google Voice Standard and Premier customers, admins can now connect a Session Initiation Protocol (SIP) trunk with Voice. This allows phone numbers (PSTN services) from local carriers to be used for Google Voice through a secure set of certified Session Border Controllers (SBCs), such as Audiocodes, Cisco, Oracle, and Ribbon. SIP Link makes it easier for our customers to leverage the power of Voice. 




In the coming weeks, this feature will be available for new and existing Voice customers in supported countries. Support for more countries will be added over the coming months — we will share more information here on the Workspace Updates Blog at that time. 

Who’s impacted
Admins and end users 


Why it’s important 
SIP Link provides flexible options depending on the needs of your organization — in addition to using any SIP trunk with Voice, you can: 
  • Configure multiple deployment options, including managing on-premise management of SBC infrastructure or outsourcing to the carrier or a third-party provider 
  • Configure SBC for interoperability between Voice and any customer-owned call control infrastructure 


Getting started 


Rollout pace 


Availability 
  • Available with Voice Standard and Voice Premier licenses. 


Resources 
Labels: , ,

This announcement was made at Google Cloud Next ‘22. Check out Next OnAir to tune into the livestream or watch session recordings following the event. Visit the Cloud Blog to learn more about the latest Google Workspace innovations for the ever-changing world of work. 

What’s changing 
You can now transcribe a Google Meet video meeting into a Google Doc. The transcribed file is saved in the hosts “Meet Recordings” folder in Google Drive, similar to meeting recordings. This feature can only be accessed when using Google Meet on a desktop or laptop. At this time, this feature is only supported in English. 

Transcribe speech during Google Meet calls into a Google Doc
When turned on, a “Transcribing” badge will appear in the top left corner of the meeting.

Who’s impacted 
End users 


Why you’d use it 
Meeting transcripts can automatically capture the meeting discussion, making it easier to follow up afterward or serve as a record. 


For meetings with fewer than or equal to 200 invitees, the meeting host, co-hosts, or the transcript initiator will receive a link to the transcription document via email after the meeting ends. Additionally, the transcript will automatically be attached to the associated calendar invite for the meeting. 


For meetings with more than 200 attendees, the transcription will only be shared with the meeting organizers, host, and co-hosts, and individual users who initiated a transcription. For recurring meetings, new transcription documents will be continually added to the Calendar invite. 


Additional details 
Before joining a meeting, attendees will see a notification informing them when transcripts are active. 



Getting started 
  • Admins: 
    • The availability to use this feature will be ON by default and can be configured at the group, domain, or OU level. Note that there is no admin control for Google Workspace Business Standard customers. 
    • Visit the Help Center to learn more about turning Meet Transcriptions on or off. 
    • Note: For Google Workspace Education users with a teacher license, transcripts are ON by default. For those with a student license, transcripts are OFF by default. 
  • End users:
    • If host management is off, in-domain participants can use transcripts. If host management is on, only meeting hosts and co-hosts can turn transcripts on. 
    • To use transcripts in a meeting, eligible users can visit the activities panel and click “Transcripts.” When turned on, a “Transcribing” badge will appear in the top left corner of the meeting. To end the transcription, the user can click “Stop transcription,” and it will be saved to their Google Drive. Transcriptions will not begin without an eligible user initiating it.

Rollout pace 

Availability 
  • Available to Google Workspace Business Standard, Business Plus, Enterprise Starter, Enterprise Standard, Enterprise Plus, Education Plus, and the Teaching and Learning Upgrade customers 
  • Not available to Google Workspace Essentials, Business Starter, Education Standard, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers 
  • Not available to users with personal Google Accounts 

Resources 
Labels: , , ,

This announcement was made at Google Cloud Next ‘22. Check out Next OnAir to tune into the livestream or watch session recordings following the event. Visit the Cloud Blog to learn more about the latest Google Workspace innovations for the ever-changing world of work. 

What’s changing 
When using Google Meet Hardware devices, meeting hosts can now assign conference rooms to breakout rooms. Extending breakout rooms to all meeting participants—whether they’re joining remotely or in the office—ensures everyone can engage in collaborative working sessions. 



Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: This feature will be available by default — once a meeting participant joins from a meeting room, the meeting host can assign it to a breakout room. Visit the Help Center to learn more about using breakout rooms in Meet.
Rollout pace 

Availability 
Breakout Rooms 
  • Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Starter, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Plus, the Teaching and Learning Upgrade, Frontline, and Nonprofits customers 

Note that all meeting participants can participate in breakout rooms. 

Resources 
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New updates 
Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers. 

Improved experience for the Calendar guest list in Google Meet 
To help participants run effective hybrid meetings, in addition to seeing the RSVP status of everyone on the meeting invite, you'll now see all information from the Google Calendar guest list, including: 
  • Working Location 
  • Out of office status 
  • If the meeting is outside of an invitees working hours 
  • If an invitee is joining from the meeting room 


Available to Google Workspace Enterprise Standard, Enterprise Plus, Business Starter, Business Standard, Business Plus, Education Fundamentals, Education Standard, the Teaching & Learning Upgrade, Education Plus, Non profit customers, and legacy G Suite Basic and Business customers. | Learn more. 


Gmail now supports Android 13 notification permissions 
Upon setting up your new Android 13 device and opening Gmail, you will be asked if you want to allow notifications from the app. We recommend allowing notifications and visiting the Gmail settings page to control what type of email notifications you want to receive. | Learn more. 


Easily drop content into Slides from other apps on Android 
A few months ago, we added several new features and functionality to products like Google Drive, Docs, Sheets, Slides, and Keep on Android devices. The ability to drag and drop content from other Android apps into Slides is the latest update. We hope this enhances flexibility by giving you more ways to work with, display and organize your content. | Learn more. 

slides-drag-drop-android


Previous announcements 
There are no previous announcements to share this week. Please see above for new announcements. 

Join us at Google Cloud Next ‘22 October 11-13, 2022 and check out Next OnAir to tune into the livestream or watch session recordings following the event.
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