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New updates

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers.


Drive approvals available on Android and iOS apps

Google Drive users have had the ability to send an item for approval on the web since 2021. These approvers can comment, approve, or reject a request on a file. Starting this week, Drive approvals are now available on the Drive Android and iOS apps. | Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Plus, and legacy G Suite Business customers only. | Learn more.


New keyboard shortcuts for Google Sheets on Android

In continuing our mission to provide a top-class user experience on large screen devices, we’re releasing new and updated keyboard shortcut options on Android that better align with the Google Sheets web experience. | View the full list of shortcuts and learn more here. 


Additional functionality for storage management

Adding shared drive storage limits and shared drives IDs are now available as part of the new set of tools for managing storage. Please refer to our original announcement for more information. | Learn more.


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Facet Enhancements for Cloud Search

It’s now easier to configure and use Cloud Search search filters and facets with multiple enhancements to our existing functionalities. With this launch, you can use the Cloud Search Query API to configure new additional capabilities. | Available to Google Cloud Search Customers. | Learn more. 


Easily format and display code in Google Docs

We’ve added a new smart canvas feature that makes this process much easier by enabling you to format and display code in Docs with code blocks. | Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus customers and Nonprofits only. | Learn more. 


Email notifications from Google now available in the Alert Center

Admins routinely receive notifications from Google to inform them about important Google Workspace updates. Now when admins receive these notifications, they’ll also be captured in the Alert Center in the admin console. This will help make it easier for admins to stay on top of important communications from Google. | Learn more. 


Enjoy improved call performance with intelligent network switching in Google Voice

To ensure the best call experience, Google Voice now automatically switches ongoing calls between cellular data service and Wi-Fi when it determines that one network type will lead to better call quality. | Learn more.


Expanded language support for captions and translated captions in Google Meet

We’ve expanded language support for standard captions and translated captions in Google Meet. | Standard captions are available for all users. Translated captions are available for meetings organized by Google Workspace Business Standard, Business Plus, Enterprise Starter, Enterprise Standard, Enterprise Plus, Education Plus, and the Teaching and Learning Upgrade customers.| Learn More.


Client-side encryption for Gmail available in beta

We’re expanding customer access to client-side encryption in Gmail on the web. Google Workspace Enterprise Plus, Education Plus, and Education Standard customers are eligible to apply for the beta until January 20th, 2022. | Learn more.


Completed feature rollouts

The features below have finished rolling out to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains:


Rapid and Scheduled Release Domains:



For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).



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What’s changing

We’re expanding customer access to client-side encryption in Gmail on the web. Google Workspace Enterprise Plus, Education Plus, and Education Standard customers are eligible to apply for the beta until January 20th, 2023.

Using client-side encryption in Gmail ensures sensitive data in the email body and attachments are indecipherable to Google servers. Customers retain control over encryption keys and the identity service to access those keys.


Who’s impacted
Admins and end users


Why it’s important
Google Workspace already uses the latest cryptographic standards to encrypt all data at rest and in transit between our facilities. Client-side encryption helps strengthen the confidentiality of your data while helping to address a broad range of data sovereignty and compliance needs. 

Client-side encryption is already available for Google Drive, Google Docs, Sheets, and Slides, Google Meet, and Google Calendar (beta).

Getting started

  • Admins: 
    • Eligible Workspace customers can apply for the beta after completing a few steps to prepare your account.
    • This feature will be OFF by default and can be enabled at the domain, OU, and Group levels (Admin console > Security > Access and data control > Client-side encryption). Visit the Help Center to learn more about client side encryption. 

  • End users: To add client-side encryption to any message, click the lock icon and select additional encryption, and compose your message and add attachments as normal. Visit the Help Center to learn more about using Client-side encryption for Gmail.





Rollout
We will be accepting beta applications and allowlisting customers over the next several weeks.


Availability
  • Available to Google Workspace Enterprise Plus, Education Plus, and Education Standard customers
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers
  • Not available to users with personal Google Accounts

Resources

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What’s changing 
In January 2022, we announced the general availability of translated captions in Google Meet. Translated captions provide real-time translations of the speaker's language, helping to make meetings more inclusive and collaborative for meeting participants. 


We’re expanding on this feature and beginning today, you can: 
  • Translate English calls into Japanese, Mandarin (simplified), and Swedish 
  • Translate French, German, Portuguese, and Spanish calls into English 


Additionally, standard captions are now available in Japanese, Russian, Italian, Korean, Dutch, Portuguese, Mandarin (traditional). Visit the Help Center for a complete list of available languages. 


Some languages will include a “Beta” tag as we continue to optimize performance and introduce additional languages over time. We will continue to provide updates on the Workspace Updates blog as more languages become available.


Getting started
  • Admins: There is no admin control for this feature. 
  • End users: This feature will be available by default. Visit the Help Center to learn more about captions and translated captions in Google Meet.
  • Meeting participants: 
    • You can use live translated captions if the meeting is organized by a user with an eligible Google Workspace edition. 
    • Captions are available for all users.

Rollout pace


Availability
Translated captions
  • Available for meetings organized by Google Workspace Business Standard, Business Plus, Enterprise Starter, Enterprise Standard, Enterprise Plus, Education Plus, and the Teaching and Learning Upgrade


Captions
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers

Resources

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What’s changing 
To ensure the best call experience, Google Voice now automatically switches ongoing calls between cellular data service and Wi-Fi when it determines that one network type will lead to better call quality. Previously, Voice identified the ideal network only at the time the call was placed and did not make any corrections for changes in network performance that might occur during the call. 


Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: There is no end user setting for this feature. 

Rollout pace 
  • This feature is available now for all users. 

Availability 
  • Available to all Google Voice customers
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What’s changing 
Admins routinely receive notifications from Google to inform them about important Google Workspace updates. These notifications can be related to a variety of things, including security, billing or critical product changes. 


Now when admins receive these notifications, they’ll also be captured in the Alert Center in the admin console. This will help make it easier for admins to stay on top of important communications from Google. 




Getting started 
  • Admins: 
  • End users: There is no end user impact or action required.

Rollout pace 

Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 

Resources 
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What’s changing
Currently, when working in Google Docs, collaborators who want to present code have to paste it in the document and then manually apply styles by highlighting syntax. 

We’re adding a new smart canvas feature that makes this process much easier by enabling you to format and display code in Docs with code blocks. 
code blocks
Who’s impacted
End users 


Why you’d use it 
This feature gives you the ability to visualize code with industry standards, making code readable and collaboration much easier. 


Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: To format and display code in a Doc, select Insert > Building blocks > Code blocks > choose your programming language or search @ > Code blocks > choose your programming language. Visit the Help Center to learn more about inserting smart chips & building blocks in your Google Doc. 
Rollout pace 
  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on December 14, 2022 
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on January 3, 2023 

Availability 
  • Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus customers and Nonprofits 
  • Not available to Google Workspace Essentials, Business Starter, Enterprise Essentials, Education Fundamentals, the Teaching and Learning Upgrade, Frontline, as well as legacy G Suite Basic and Business customers 
  • Not available to users with personal Google Accounts 
Resources Roadmap 
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What’s changing
It’s now easier to configure and use Cloud Search search filters and facets with multiple enhancements to our existing functionalities. With this launch, you can use the Cloud Search Query API to configure new additional capabilities: 
  • Faceting support for integer type fields, such as priority levels for support tickets or the number of pages in a document 
  • Out of the box Faceting support for document size, document creation, and custom date fields 
  • New default reserved operators for document size and created date fields
  • Simplified Query API response with filters being directly provided in the response 

Expanding filter options creates a more user friendly search experience, making it easier and faster to narrow search results to the most relevant documents. 


Getting started 
  • Admins and developers: See our developer documentation for more information about using new facet enhancements
  • End users: There is no end user action required. You will automatically see new filter options once your admin has configured them 

Rollout pace
  • This feature is available now for all users. 

Availability 
  • Available to Google Cloud Search Customers

Resources 
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New updates 

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers. 




See collaborator avatars in the toolbar of apps on Android devices 
In continuation of our efforts to improve the Google Workspace experience on large screen Android devices, we’re moving collaborator avatars from the overflow menu into the app toolbar at the top of your Android tablets and mobile devices. 
widgets on android
Pin table headers when using pageless format on Google Docs 
When your Google Doc is set to the pageless format, you can now pin one or more table rows as header rows. When you scroll vertically past the top of the table, the headers will remain visible at the top of the window until you scroll to the bottom of the table. | Learn more. 
pinned headers
Easily share files in Google Meet chat on web 
Currently, when you share the link to a Google Drive file in Meet chat, you have to ensure the document is shared with those on the call, either proactively or reactively, on a separate screen. Starting this week, when sharing a file in Meet chat, you will now be prompted to update the file sharing permissions to reflect which meeting attendees you’d like to have access to a particular file, all within Meet. | Roll out to Rapid Release and Scheduled Release domains began December 5, 2022 at an extended pace (potentially longer than 15 days for feature visibility). | Learn more. 


Warning banners for external email recipients on iOS devices
Beginning today, you'll see a warning banner when adding external recipients to an email on iOS. These warnings are already available for Gmail on the web and Android devices. Note that admins can turn these specific warning labels on or off for their organization. | Roll out to Rapid Release and Scheduled Release domains began December 9, 2022 at an extended pace (potentially longer than 15 days for feature visibility). 


Improvements for using Miro in Google Meet
We've made two enhancements for the Miro experience within Google Meet:
  • Meeting participants will see a dialog invite instead of a chat message asking them to join a whiteboarding session.
  • Meeting hosts now have the option to end collaboration for the group as a whole. Alternatively, meeting participants will have the ability to leave the session individually.
We hope these improvements create a smoother collaborative experience when using Miro within Google Meet. | Learn more here and here.






Previous announcements


The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.



More ways to prevent data exfiltration on iOS devices 
In 2020, we released several data exfiltration protections for iOS devices. Today, we’re announcing the next set of enhancements for data exfiltration protections for iOS. We’re expanding these security controls to give admins more ways to protect sensitive company data on iOS devices. | Available to Google Workspace Enterprise Standard, Enterprise Plus, Enterprise for Education, and Cloud Identity Premium customers only. | Learn more. 


New default setting for content managers to modify shared drives coming in February 2023 
Starting this week, admins will see a new shared drive setting that can be enabled or disabled to give content managers the ability to share folders in shared drives. In February 2023, all content managers will have the ability to share folders by default. If you’d like this feature to remain off for end users, disable the setting now. | Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, the Teaching and Learning Upgrade, and Nonprofits, as well as legacy G Suite Business customers only. | Learn more. 


Create drop-down chips in Google Sheets 
We’ve added dropdown chips in Google Sheets, a custom formatting feature that is already available in Docs. They also enable you to easily indicate statuses or various project milestones outlined in your Sheet. | Learn more. 


Collaborate with colleagues in Google Slides through a new ‘Follow’ feature
We’re introducing a new ‘Follow’ feature that allows you to collaborate with colleagues in real-time on Google Slides. Simply, click on a collaborator’s avatar in the Slides toolbar to jump to whatever slide they are on, and continue to move with them as they navigate and make changes to a presentation. | Learn more.



Completed feature rollouts


The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both in the past week. Please refer to the original blog post for additional details.


Rapid Release Domains:


Rapid and Scheduled Release Domains:




For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

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What’s changing 
We’re introducing a new ‘Follow’ feature that allows you to collaborate with colleagues in real-time on Google Slides. Building upon the existing feature to see what slide your colleague is on, you can now click on a collaborator’s avatar in the Slides toolbar to jump to whatever slide they are on, and continue to move with them as they navigate and make changes to a presentation. 
Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: This feature will be ON by default. To follow a collaborator, click their avatar in the Slides toolbar. If you hover over a followed avatar, a “Following” badge will appear. To stop following a collaborator, click on their avatar again. 
    • You will also stop following the collaborator if: 
      • The collaborator refreshes or leaves the presentation. 
      • You make any edits to the presentation. 
      • You click a different slide. 
      • You enter Slideshow mode. 
    • Visit the Help Center to learn more about following a collaboration on Google Slides. 
Rollout pace 
Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts 
Resources 
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What’s changing 
Today we’re adding dropdown chips in Google Sheets. This is the latest smart canvas feature highlighting the next evolution of collaboration for Google Workspace. Dropdown chips are a custom formatting feature that is already available in Docs, and they enable you to easily indicate statuses or various project milestones outlined in your Sheet. 

Additionally, we’ve modified the workflow for creating and managing all data validation rules, including dropdown chips and checkboxes. You can now view and edit all existing rules that have been created in a specific Sheets tab and create additional rules from a new sidebar view. This update improves the consistency of your overall Sheets experience as this now mirrors the workflows for creating conditional formatting, protected ranges, and named ranges rules. 

Getting started 
  • Admins: There is no admin control for this feature.
  • End users: This feature will be ON by default. You can insert a dropdown chip by selecting Insert > Dropdown or by typing “@” followed by “dropdown”. Visit the Help Center to learn more about inserting smart chips in your Google Sheets.

Rollout pace 

Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts 
Resources 
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