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2 New updates

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers.


360 degree video backgrounds available for Google Meet on mobile
Adding to our existing library of immersive backgrounds, Meet users on mobile can use several new 360 degree video backgrounds. These backgrounds—which include a beach and a temple—use your device's gyroscope to create a dynamic experience that moves with you. Note that Admins can turn backgrounds on or off for their users. | Available on Android and iOS devices for all Google Workspace users and users with personal Google Accounts. 
Editable widgets now available for Chat app cards 
Developers can now include interactive widgets like checkboxes, radio buttons, and dropdowns in Chat app cards that are posted in the Chat message stream. This will allow you to quickly modify information sent from Chat apps, such as: 
  • Changing the assignee on a task card or changing the due date on a task card
  • Selecting or deselecting options on a card
This feature is available now to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, the Teaching and Learning Upgrade, Frontline, as well as legacy G Suite Basic and Business customers only.



Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


New setting for content managers to modify shared drives now on by default
Last December, we announced an upcoming shared drive setting for content managers to modify shared drives. Starting today, all content managers will have the ability to share folders by default, in addition to their current capabilities of editing, reorganizing, and deleting shared drive content. | Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, the Teaching and Learning Upgrade, and Nonprofits, as well as legacy G Suite Business customers only. | Learn more. 


Client-side encryption for Google Calendar is now generally available
Client-side encryption for Google Calendar is now generally available to eligible Workspace editions. Additionally, based on feedback from beta, we’ve extended client-side encryption to support Key Migration and Google Takeout. | Available to Google Workspace Enterprise Plus, Education Plus, and Education Standard customers only. | Learn more.


Improving accessibility of the “connect device” feature on Google Meet hardware devices
We’re updating the home screen on Series On Desk 27 and Board 65 devices to feature a “Connect device” button as a quick action. | Learn more. 


Google Calendar and Assistant Reminders will migrate to Google Tasks soon
As previously announced, in the coming months, we’ll migrate Reminders from Google Calendar and Google Assistant to Google Tasks to create a single experience for managing to-dos across Google. | Learn more.


Improving the Google Contact management experience
We’re introducing a new feature available in the Google Contacts sidebar that lets you create new contacts and edit existing contacts. Whether you want to edit contacts faster or create contacts more easily, this update streamlines the contact management experience. | Learn more. 


Control the visibility of warning banners in Gmail with a new admin control
We’re giving admins more control over whether warning banners for incoming email messages are displayed for their end users. Specifically, admins can choose to disable spam filters and hide warning banners for: All users and a specific allowlist of senders. | Learn more. 


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog post for additional details.


Rapid Release Domains:
Scheduled Release Domains:
Rapid and Scheduled Release Domains:
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What’s changing
We’re giving admins more control over whether warning banners for incoming email messages are displayed for their end users. Specifically, admins can chose to disable spam filters and hide warning banners for:

  • All users
  • A specific allowlist of senders

These settings can be found in the Admin console at:
Apps > Google Workspace > Settings for Gmail > Spam, Phishing, and Malware > Add Another Rule 




You may consider turning off these warnings when conducting anti-phishing training with your end users. These new options provide more flexibility around the visibility of these warnings across your organization however you choose to configure them. 


Getting started 
  • Admins: Warning banners can be turned on or off at the domain and OU level. Visit the Help Center to learn more about how to add custom spam filters to Gmail.
  • End users: No action required — your admin configuration will determine whether you see spam warning banners in Gmail. 

Rollout pace 

Availability 
  • Available to all Google Workspace customers 
  • Not available to legacy G Suite basic and Business customers
  • Not available to users with personal Google Accounts

Resources 
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What’s changing
Previously, visiting contacts.google.com was the only way to edit or add a Google Contact. Today, we’re introducing a new feature available in the Contacts sidebar that lets you create new contacts and edit existing contacts. Whether you want to edit contacts faster or create contacts more easily, this update streamlines the contact management experience.
Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: 
    • To edit an existing contact: 
      • Expand the side panel in Google Workspace and open the Contacts app 
      • Click on a contact 
      • Click the Edit icon at the top right 
      • Edit the information Click “Save” 
    • To create a contact from scratch: 
      • Open the Contacts app from the vertical App bar on the right 
      • Click “Create contact” 
        • Note: “Create contact” will only be available while in “Contacts” mode, not “In this thread” when opening a contact’s detailed view through Gmail 
      • Enter the contact’s name and add any contact information 
      • Click “Save” 
    • To create a contact from search: 
      • Open the Contacts app from the vertical App bar on the right 
      • Click the Search icon at the top right 
      • Enter a contact’s name 
      • If there is no existing contact, click on the “Create contact” button at the top of the search results to automatically create a contact with the name you entered 
      • Add additional information to the contact 
      • Click “Save” 
    • Visit the Help Center to learn more about Google Contacts. 
Rollout pace 
Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts 
Resources 
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What’s changing

As previously announced, in the coming months, we’ll migrate Reminders from Google Calendar and Google Assistant to Google Tasks to create a single experience for managing to-dos across Google. 

Users can create tasks from Calendar and using the hands-free power of Assistant, similar to how they previously created Reminders. Additionally, unlike with Reminders, they can create tasks from other Google Workspace apps like Gmail, Docs and Chat, or directly from the Tasks app.

If you’re a Google Workspace customer with the Tasks service ON in your organization, your end users can voluntarily migrate beginning April 12, 2023. This migration prompt will appear for users with personal accounts starting on March 6, 2023.

Enterprise end users will be prompted to migrate their experience beginning April 12, 2023. 



For Google Workspace customers: Starting on May 22, 2023, Assistant and Calendar Reminders will begin to automatically migrate to Tasks for users that have not already migrated. To help ensure a smooth transition, we recommend the following steps:

Admins:

If you use a Google account for work or school:
  • You’ll see a prompt in Assistant and Calendar to move reminders created in these apps to Tasks beginning on April 12, 2023.
  • If you want a copy of your reminders data and Takeout is enabled for your organization, export your Reminders data before June 22, 2023.

If you use Google with a personal account:
  • You’ll see a prompt in Assistant and Calendar to move reminders created in these apps to Tasks beginning on March 6, 2023.
  • If you haven’t already migrated, Assistant and Calendar reminders will begin to automatically migrate in Q2. We’ll share more information on this timeline in a future update on the Workspace Updates blog.
Why it’s important
Once the migration is complete, you’ll be able to view and manage all of your to-dos in one place: Tasks. You’ll be able to leverage features in Tasks such as organizing to-dos with multiple lists and adding descriptions for extra organization. Tasks can be accessed on the web in Google Workspace apps like Gmail, Calendar, Docs and Chat, making it easy to create tasks without the need to switch tabs or apps. If you use Assistant, you’ll also be able to create Tasks directly from Assistant.


Additional details
Reminders created in Keep will not be migrated to Tasks — they will still be available in Keep, but they will no longer be displayed in Google Calendar once the migration is complete.


Rollout pace 

Google Workspace users:
  • Voluntary migration: Extended rollout (potentially longer than 15 days for feature visibility) beginning April 12, 2023
  • Automatic migration: Extended rollout (potentially longer than 15 days for feature visibility) beginning May 22, 2023


Users with personal Google Accounts: 
  • Extended rollout (potentially longer than 15 days for feature visibility) beginning March 6, 2023

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What’s changing 

We’re updating the home screen on Series One Desk 27 and Board 65 devices to feature a “Connect device” button as a quick action. 

One of the key values of the Desk 27 and Board 65 devices is the ability to use it as a primary monitor by connecting it to your laptop — by surfacing the “Connect device” button, you can take advantage of this capability faster. Further, this improves the discoverability of the feature, which was only accessible via a physical button on the back of the Desk 27 and Board 65. 

Getting started

  • Admins and End users: No action required — these updates will be available automatically. 


Rollout pace

Availability

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers


Resources:
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What’s changing
Last year, we expanded the client-side encryption beta to Google Calendar to help customers strengthen the confidentiality of their data while helping address a broad range of data sovereignty and compliance requirements. Today, we’re happy to announce that client-side encryption for Google Calendar is now generally available to eligible Workspace editions. Additionally, based on feedback from beta, we’ve extended client-side encryption to support Key Migration and Google Takeout. 

When using client-side encryption for Calendar events, your event description, attachments, and Meet data is indecipherable to Google servers. You have control over encryption keys and the identity service to access those keys. 
Who’s impacted 
Admins and end users 


Why it’s important
Google Workspace already uses the latest cryptographic standards to encrypt data at rest and in transit between our facilities. With client-side encryption, we’re taking this a step further by giving customers direct control of encryption keys and the identity provider used to access those keys. This can help you strengthen the confidentiality of your data while helping to address a broad range of data sovereignty and compliance needs. 

Client-side encryption allows you to create a fundamentally stronger privacy posture, whether that’s to help your organization comply with regulations like ITAR and CJIS or simply to better protect the privacy of your confidential data. 


Additional details 
Client-side encryption for Google Calendar on mobile is currently in beta. Google Workspace Enterprise Plus, Education Plus, and Education Standard customers are eligible to apply for the mobile beta here until March 3, 2023. 


Getting started 
  • Admins: This feature will be OFF by default and can be enabled at the domain, OU, and Group levels. Go to the Admin console > Security > Access and data control > Client-side encryption. Visit the Help Center to learn more about client-side encryption. 
  • End users: 
    • You will need to be logged in with your Identity Provider to have access to encrypted content. 
    • To add encryption to any event in Calendar, click on the shield icon at the top of the event creation card. This will add encryption to event description, attachments, and Meet, while other items such as event title, time, and guests remain on standard encryption. 
    • Visit the Help Center to learn more about client-side encryption in Calendar. 

Rollout pace 
Availability 
  • Available to Google Workspace Enterprise Plus, Education Plus, and Education Standard customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Education Fundamentals, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers 
  • Not available to users with personal Google Accounts 
Resources 
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What’s changing
Last December, we announced an upcoming shared drive setting for content managers to modify shared drives. Starting today, all content managers will have the ability to share folders by default, in addition to their current capabilities of editing, reorganizing, and deleting shared drive content. 
Who’s impacted 
Admins, developers, and end users 


Why it matters 
Enabling content managers to share folders is a highly requested feature that will help organizations better manage access to their data. 


Additional details 
Only newly created shared drives will automatically inherit the new default setting based on the admin preferences. All existing shared drives will keep the old behavior, and can be updated as needed.


We’re also introducing a new Drive API method that allows developers to update the new setting for content managers to modify shared drives programmatically. For example, if you wanted to change the setting for a large number of your existing shared drives in bulk, you could write and run a script to do so or use the GAM command line tool. 

Getting started 
  • Admins: 
    • This setting is currently ON by default. To disable the setting for content managers to share folders, go to the "Sharing settings" in the Drive and Docs section of the Admin Console > scroll to the "Shared drive creation" section > change the "Allow content managers to share folders" setting to OFF. 
    • Visit the Help Center to learn more about managing shared drives as an admin. 
  • Developers: Visit the Drive developer documentation to learn more about the Introduction to Google Drive API.
  • End users: Visit the Help Center to learn more about shared drives. 
Rollout pace 
Shared drive setting 
Drive API 

Availability 
  • Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, the Teaching and Learning Upgrade, and Nonprofits, as well as legacy G Suite Business customers 
  • Not available to Google Workspace Business Starter, Frontline, and legacy G Suite Basic customers 
  • Not available to users with personal Google Accounts 

Resources

Roadmap 
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3 New updates

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers.


Increasing visibility into unmovable items in Google Drive
Following the recent announcement of a new beta to move folders from My Drive to shared drive, we’re launching the ability for admins to generate a CSV report with more details about unmovable items. With greater visibility into which files are impacted and unmovable, admins can then take necessary action such as request to transfer content ownership, make file copies, move content around, and more. | Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, the Teaching and Learning Upgrade, and Nonprofits, and legacy G Suite Business customers only. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for February 20, 2023. | Learn more.

Changing the POWER function in Google Sheets
The POWER function, which returns a number raised to a power, will now return a real-valued root when trying to take the odd root of a negative number. | This feature is available now for all users. | Learn more. 
New free-hand PDF annotation support in the Google Drive app on Android
You can now use your finger or a stylus to freely write annotations on a file shown in the Drive preview screen on Android devices. These annotations can be saved to the file if it is a PDF, or a PDF copy of the file can be made with the annotations saved to it. | Learn more.


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Expanding SIP Link for Google Voice to Latin America
Beginning today, we’re launching Voice to the following countries in Latin America by expanding SIP Link availability: Argentina, Colombia, Chile, Brazil, and Mexico | Customers in Latin American Countries will need to purchase SIP Link Standard or SIP Link Premier licenses to set up SIP Link. Customers in all other supported countries will need to purchase Voice Standard or Voice Premier licenses to set up SIP Link. | Learn more. 

Expanding the power of Google Sheets with localized formatting and improved CSV imports
We’re introducing updates to improve the overall Google Sheets experience for users around the world. First, Sheets will now automatically use regional-specific decimal separators based on your spreadsheet's locale. Second, we’re making it easier to import CSV files into Sheets. | Learn more.  

Include captions with a Google Meet video recording
If you’re using captions in Google Meet, you now have the option to include those captions in a meeting recording. | Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Plus, the Teaching and Learning Upgrade customers only. | Learn more. 


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog post for additional details.


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What’s changing

If you’re using captions in Google Meet, you now have the option to include those captions in a meeting recording. Including captions in your meeting recordings can help make them more useful and accessible for meeting participants.



Note that to record a meeting, the feature must be enabled by your admin and you have to be:

  • The meeting host.
  • Part of the host’s organization. Note that if host management is on, you’ll need to be a meeting co-host to use this feature.
  • Promoted to a co-host if you are outside the meeting hosts's organization.
  • A teacher or co-teacher for meetings created through Google Classroom.

Getting started

Rollout pace

Availability
  • Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Plus, the Teaching and Learning Upgrade customers

Resources

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What’s changing
We’re introducing updates to improve the overall Google Sheets experience for users around the world. 

First, Sheets will now automatically use regional-specific decimal separators based on your spreadsheet's locale. For example, in France, it is more common to use commas as decimal separators. Starting today, when using a keyboard with a number pad, you can use the decimal key to insert the regional-specific decimal separator in Sheets. 
Second, we’re making it easier to import CSV files into Sheets. Previously, if you used commas (,) as your decimal separators and semicolons (;) as your text separators, you had to choose a custom delimiter and type ";" for the import to properly split text to columns. Starting today, Sheets will autodetect semicolons (;) as a way to separate text into columns. 


Getting started 
Rollout pace 
Sheets Locale: 

Semicolon autodetect in Sheets: 
  • This feature is available now for all users. 
Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts 
Resources 
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