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This announcement was made at Google I/O ‘23. Visit the Keyword Blog to learn more about new features and updates to improve online safety.

What’s changing

There will now be a dedicated spam folder within Google Drive to host unwanted files that are shared with you containing spam or abusive content. When an unsolicited file is moved to the spam folder, you will be unsubscribed, preventing all comment, sharing, and mobile push notifications for the file. Once unsubscribed, you will not be able to find the file anywhere in Drive outside of your spam folder. 

Similar to how the spam folder works in Gmail, automatic classifiers will redirect files that Drive strongly suspects to be unwanted to the spam folder. You will also be able to manually move Drive, Docs, Sheets, Slides, Sites, and Forms files in and out of the spam folder. After a file has resided within the spam folder for over 30 days, it will be permanently removed from Drive. 
Google Drive Spam View
Who’s impacted 
End users 


Why it’s important 
This feature improves the security of Google Drive by giving users a new way to suppress potentially malicious content to stay safe and distraction free. We’ve offered best-in-class Gmail and Drive spam, phishing, and malware prevention for years, but Drive has lacked a spam folder, similar to the Gmail spam folder, to place unwanted content. By introducing a spam view, we’re simultaneously giving users more control over their content while blocking harmful files without risking impact to our users. 


Additional details 
You will see the new spam folder on the Drive homepage on Web, Android, iOS and Drive for Desktop. 


Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: 
    • To move a folder to Spam, you can select “report spam” from the context menu or drag the file into the spam folder in the left hand navigation menu. 
    • Visit the Help Center to learn more about marking or unmarking spam in Drive. 
Rollout pace 
Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts 
Resources 
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New updates 

There are no new updates to share this week. Please see below for a recap of published announcements. 



Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Providing greater visibility with additional Google Calendar statuses in Google Chat
Chat statuses now include even more information, such as: how much longer someone is in a meeting or focus time, if someone has an upcoming commitment within the next 10 minutes, and if someone has an upcoming out of office event within the next business day. Learn more about additional Google Calendar statuses in Google Chat.


Expanding upon Gmail security with BIMI
Users will now see a checkmark icon for senders who adopted Brand Indicators for Message Identification (BIMI) in Gmail. This will help users identify messages from legitimate senders versus impersonators. | Learn more about Gmail security with BIMI.


Manage all spaces in your organization through the Admin console
We've introduced a new section in the Admin console dedicated to managing spaces in Google Chat. Here, admins can see a list of all spaces in their domain, the members of those spaces, and take actions, such as adding members or changing a member role. | Learn more about managing all spaces in your organization through the Admin console.


Quote a previous message in Google Chat
We've introduced a new feature that allows you to quote a previous message when sending a reply in a direct message, group message, or space (if configured with in-line threading). | Learn more about quoting a previous message in Google Chat.

Turn access to Bard on or off for your users
Earlier this year, we announced Bard, an early experiment by Google that lets you collaborate with generative AI. In the coming days, Google Workspace admins will be able to turn access to Bard on for their users, in the Admin console under Apps > Additional Google services > Early Access Apps. | Learn more about turning access to Bard on or off for your users.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog post for additional details.


Rapid Release Domains:

Scheduled Release Domains:

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[Update - February 21, 2024]: Bard is now Gemini — for more information, see the latest article on the Workspace Updates blog and our Help Center for more information on turning Gemini on or off for your users.


What’s changing 
Earlier this year, we announced Bard, an early experiment by Google that lets you collaborate with generative AI. As a creative and helpful collaborator, Bard can supercharge your imagination, boost your productivity, and help you bring your ideas to life. 


In the coming days, Google Workspace admins will be able to turn access to Bard on for their users, in the Admin console under Apps > Additional Google services > Early Access Apps.


Note: At first, Bard will be the only service managed by the Early Access Apps control. Over time, we may be adding other services under this control.

Turning Early Access Apps on or off in the Admin Console




Who’s impacted 
Admins and end users 


Why it’s important 
At introduction, Bard was available to users with personal Google Accounts. Beginning today, Workspace admins will have the option to open up access to Bard for their end users through the newly introduced Early Access Apps control. Note that Bard is separate from the AI powered innovations we’re working on for Google Workspace — stay tuned to the Workspace Updates blog for more information about Workspace specific features.


Additional details 
Regional Availability 
The admin control to enable or disable access to Bard will be available for all Google Workspace customers, even if Bard isn’t available in your country yet. That means that even if Early Access Apps are turned on for your organization, users located in countries in which Bard is not available will not be able to access the service.


Getting started

  • Admins: 
    • This feature will be OFF by default and can be enabled at domain, OU, or group level. Visit the Help Center to learn more about turning Early Access Apps on or off for users.
    • Access to core services in Google Workspace by Early Access Apps is off by default. 
    • Note: Services and features managed by the Early Access Apps control are Additional Services and are not covered under your Google Workspace agreement, Data Processing Agreement, or HIPAA Business Associate Addendum. When you turn on the Early Access Apps control, your organization’s end users will gain access to new and experimental features and services — visit our Help Center for more details.

  • End users: If enabled by your admin, visit the Help Center to learn more about using Bard.

Rollout pace

Availability
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers
  • Not available for any Google Workspace for Education accounts designated as under 18. Use this article in our Help Center for more information.

Resources

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What’s changing
Oftentimes Google Chat conversations cover a wide variety of topics in a short period of time, causing you to potentially lose the context of a Chat sent earlier in the message stream. 


To improve your web and mobile Chat experience in scenarios such as this, we’re introducing a feature that allows you to quote a previous message when sending a reply in a direct message, group message, or space (if configured with in-line threading). 
Quote a previous message in Google Chat

Who’s impacted 
End users 

Why you’d use it 
This feature helps provide context to a message response by allowing you to directly reference a previous message. People may use message quoting when they want their response to show up in the main message stream, compared to in-line threading, where message responses are shown in a separate thread. 

Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: When you quote a message, the quote itself is a link that returns to the original message that was quoted. Visit the Help Center to learn more about quoting a message in your reply. 
Rollout pace 
Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts 
Resources 
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What’s changing 
We’re introducing a new section in the admin console dedicated to managing spaces in Google Chat. Here, admins can see a list of all spaces in their domain, the members of those spaces, and take actions such as adding members or changing a members role. 


View all of the spaces in your organization

See all members, including space managers, for a particular space

Adding members to a space via the Space Management tool


Assigning roles to a member via the Space Management tool



Add new members to a space and specify their role.









Who’s impacted
Admins 


Why it’s important 
Spaces in Google Chat are an essential part of collaboration and community building across organizations of all sizes. As such, it’s important for admins to easily view and manage their spaces to keep them productive and safe. You can look up specific spaces based on it’s ID or name and take actions such as reviewing members of each individual space, adding members or assigning new space managers. 

Further, the space management tool gives admins the information that will allow them to better understand how spaces are used in their organization: 
  • The number of members in the space 
  • Whether conversation history is on or off for the space 
  • Sharing permissions for a space 
  • Active spaces and spaces with no recent activity 

Additional details 
This feature is available for all super admins by default. Delegated admins need to have the “Manage chat and space conversations” role to access space management — visit the Help Center to learn more about administrator roles. 

Getting started 
  • Admins: In the Admin console, navigate to Apps > Google Workspace > Settings for Google Chat > Manage spaces. Visit the Help Center to learn more about managing spaces in the Admin console. 



  • End users: There is no end user action required. 

Rollout pace 

Availability 
  • Available to all Google Workspace customers 

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What’s changing 
In 2021, we introduced Brand Indicators for Message Identification (BIMI) in Gmail, a feature that requires senders to use strong authentication and verify their brand logo in order to display a brand logo as an avatar in emails. 

Building upon that feature, users will now see a checkmark icon for senders that have adopted BIMI. This will help users identify messages from legitimate senders versus impersonators. 
Expanding upon Gmail security with BIMI
Who’s impacted 
Admins and end users 


Why it matters 
Strong email authentication helps users and email security systems identify and stop spam, and also enables senders to leverage their brand trust. This increases confidence in email sources and gives readers an immersive experience, creating a better email ecosystem for everyone. 


Getting started 
  • Admins: 
    • Visit the Help Center to learn more about setting up BIMI. 
    • To learn more about BIMI and see the latest news, visit the working group’s website. 
    • To take advantage of BIMI for your outgoing emails to Gmail and other platforms, ensure that your organization has adopted DMARC, and that you have validated your logo with a VMC, issued by a Certification Authority such as Entrust or DigiCert. 
  • End users: There is no end user setting for this feature. 

Rollout pace 

Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts 

Resources 
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What’s changing
Last year, we introduced the ability to see additional Google Calendar statuses like “In a meeting” or “In focus time” in Google Chat. Starting today, Chat statuses will include even more information, such as: 
  • How much longer someone is in a meeting or focus time 
  • If someone has an upcoming commitment within the next 10 minutes 
  • If someone has an upcoming out of office event within the next business day 
The Chat status will automatically disappear once you send a message to someone or you can manually dismiss it. However, if their status changes, an updated status will reappear. 


Additionally, you can see the current working location and local time zone set by your colleagues when sending a new message to them in Chat. 
Providing greater visibility with additional Google Calendar statuses in Google Chat
Who’s impacted 
Admins and end users 


Why you’d use it 
This feature gives you a better understanding of others’ availability, helping you plan when to reach out and collaborate. If someone is currently unavailable, you now have a more accurate picture of their response time. 


Additional details 
This feature will be rolling out to mobile devices in the coming months. 


Getting started 

Rollout pace 
Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Not available to users with personal Google Accounts 

Resources 
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4 New updates

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers.


Updates to image insertion in Google Sheets on Android 
You can now drag and drop or copy/paste an image into Google Sheets on Android as an over-grid image rather than an in-cell image. You’re also now able to convert over-grid images into in-cell images via the context menu. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for May 8, 2023. | Learn more about adding an image to a spreadsheet.
Updates to image insertion in Google Sheets on Android
Replace images quicker in Google Slides with new drag and drop feature
Previously, to replace an image in Google Slides, you could either use the menu toolbar or right-click on the image you wanted to replace and select “Replace image.” Starting this week, you’ll have the additional option to easily drag and drop images from anywhere to replace images in your Slides presentations. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for May 9, 2023. | Learn more about inserting or deleting images and videos. 
Replace images quicker in Google Slides with new drag and drop feature
Attach a document, spreadsheet, or presentation to a Google Calendar event directly from Meet in Docs, Sheets, and Slides
You can already share a file in a Google Meet chat when using Meet in Docs, Sheets, and Slides. With this launch, you can easily attach that file to the associated Google Calendar event, allowing meeting attendees to access the file more easily. | Available to Google Workspace Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus, the Teaching and Learning Upgrade, and Nonprofits customers only. | Learn more about using Google Meet with Google Docs, Sheets, Slides, & Jamboard. 


Add emoji reactions to existing comments in Google Docs
Last year, we introduced an emoji reaction feature that provides a less formal alternative to comments in Google Docs. We’re building upon this by giving you the ability to add emoji reactions to existing comments in Docs. This new feature increases collaboration by enabling you to quickly and creatively express your opinions about document content. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for May 3, 2023. | Learn more about using comments, action items, & emoji reactions. 
Add emoji reactions to existing comments in Google Docs



Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Enhancing tool discovery in Google Docs, Sheets, and Slides
We’ve rolled out an enhanced tool finder at the top of Google Docs, Sheets, and Slides to make it easier for users to discover commonly used tools and features. These refined tool-finding capabilities aim to help you quickly locate relevant features or functionality using your own words. | Learn more about enhanced tool discovery in Google Docs, Sheets, and Slides. 


Full HD in Google Meet video calls
For select Google Workspace editions, you can set your Google Meet video resolution to 1080p. This resolution is available on the web when using a computer with a 1080p camera and enough computing power in meetings with two participants. | Available to Google Workspace Business Standard, Business Plus, Enterprise Starter, Enterprise Standard, Enterprise Plus, the Teaching and Learning Upgrade, Education Plus, Enterprise Essentials and Frontline customers only. Also available to Google One subscribers with 2TB or more storage space with eligible devices. | Learn more about full HD in Google Meet video calls. 


Introducing additional smart chip functionality in Google Sheets
We’re expanding YouTube chips to Sheets to help you more easily manage YouTube content. You can also now insert multiple smart chips and text into a single cell using the @ menu. | Learn more about additional smart chip functionality in Google Sheets.


New Alert Center notifications for Apple push certificates
The Apple Push Notification Service (APNS) certificate is a critical component for advanced mobile management for iOS devices. This certificate expires yearly and requires manual renewal. | Available to Google Workspace Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus, The Teaching and Learning Upgrade, Education Fundamentals, Frontline, and Cloud Identity Premium customers only. | Learn more about new Alert Center notifications for Apple push certificates.


Set a custom time period for messages to automatically be deleted in Google Chat
For select Google Workspace editions, admins can now define a duration after which their users' messages in Google Chat will be deleted automatically. | Available to Google Workspace Business Plus, Enterprise Standard, Enterprise Plus, Education Standard, and Education Plus customers only. | Learn more about setting a custom time period for messages to automatically be deleted in Google Chat. 


Set Full HD in Google Meet live streams
For select Google Workspace editions, we’re adding 1080p as a resolution option for live streaming video, an increase from 720p. | Available to Google Workspace Enterprise Essentials, Enterprise Plus, Enterprise Standard, Education Plus, and Teaching and Learning Upgrade customers only. | Learn more about full HD in Google Meet live streams.


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog post for additional details.


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What’s changing

Recently, we announced full HD Google Meet video calls, allowing you to set your Google Meet video resolution to 1080p. Similarly, we’re adding 1080p as a resolution option for live streaming video, an increase from 720p. If there is not enough bandwidth, the video feed will automatically revert to the best quality possible. This update delivers a higher quality, crisp video experience for those viewing a live stream.


Getting started


Rollout pace


Availability

  • Available for Google Workspace Enterprise Starter, Enterprise Plus, Enterprise Standard, Education Plus, and Teaching and Learning Upgrade


Resources


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What’s changing

For select Google Workspace editions, admins can now define a duration after which their users' messages in Google Chat will be deleted automatically. This can apply to messages in 1:1 conversations, group conversations, and spaces — time periods can be assigned for each message type. Note that this retention period only applies to messages sent when history is enabled. The auto-deletion timeframe can range from 30 days to several years.





Who’s impacted
Admins and end users


Why it’s important
Currently, admins have limited control over the history duration of conversations in Google Chat: with history off, messages are deleted after 24 hours; with history on, messages remain visible for indefinite time, unless proactively deleted by Vault Retention policy or proactively deleted by user by user.

This update gives admins more granular control over how long their users can see messages in conversations. For end user practicality, this helps unclutter conversations, while complying with retention requirements (if a retention policy is applied). If you’re using the Auto Deletion policy combined with a Vault Retention Policy, the Vault policy prevails. For more information, see this article in our Help Center.


Getting started

Rollout pace

Availability
  • Available to Google Workspace Business Plus, Enterprise Standard, Enterprise Plus, Education Standard, and Education Plus customers.

Resources

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