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Update

[September 28, 2023] Rollout has resumed. 
[September 8, 2023] We have paused rollout for this feature while we evaluate performance and quality. We will provide an update once rollout resumes.

What’s changing

Last year, we introduced stronger safeguards around sensitive actions taken in your Google Workspace accounts. We’re extending these protections to sensitive actions taken in Gmail, specifically actions related to: 
  • Filters: creating a new filter, editing an existing filter, or importing filters. 
  • Forwarding: Adding a new forwarding address from the Forwarding and POP/IMAP settings. 
  • IMAP access: Enabling the IMAP access status from the settings. (Workspace admins control whether this setting is visible to end users or not) 

When these actions are taken, Google will evaluate the session attempting the action, and if it’s deemed risky, it will be challenged with a “Verify it’s you” prompt. Through a second and trusted factor, such as a 2-step verification code, users can confirm the validity of the action. If a verification challenge is failed or not completed, users are sent a “Critical security alert” notification on trusted devices.

If a risky action is taken, you'll be prompted with a "Verify it's you" challenge.



Additional details
Note that this feature only supports users that use Google as their identity provider and actions taken within Google products. SAML users are not supported at this time. See below for more information.

Getting started
Rollout pace

Availability
  • Available to all Google Workspace customers and users with personal Google Accounts 
Resources
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What’s changing
Earlier this year, we added a new feature that allows multiple people to present a Google Slides presentation together in Meet. Starting today, co-presenters are now also able to view speaker notes. 
View speaker notes while co-presenting Google Slides in Google Meet

Who’s impacted 
End users 


Why it’s important 
Primary and co-presenters can now read from the same speaker notes while engaging with their audience during a presentation. This allows everyone to present with greater confidence and reduces context switching between Meet and Slides. 


Additional details 
This feature requires a computer with a Google Chrome or Edge browser. 


Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: 
    • As the main presenter: 
      • To start a presentation, select “present a tab” in Meet > “start slideshow”. 
      • To add a co-presenter, select "Add co-presenter" in the people panel drop down menus. 
      • To view speaker notes, click the speaker notes button in the controls at the bottom corner of the presentation. 
    • As a co-presenter: 
      • You’ll be notified that the primary presenter assigned you as a co-presenter. 
      • You’ll get control over the Slides presentation, allowing you to navigate the deck for everyone in the meeting. 
      • To view speaker notes, click the speaker notes button in the controls at the bottom corner of the presentation. 
        • Note: co-presenters must have edit access to the Slides presentation in order to view speaker notes 
    • Visit the Help Center to learn more about co-presenting Slides in Google Meet. 
Rollout pace 
Availability 
  • Available to Google Workspace Business Standard, Business Plus, Enterprise Starter, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Plus, and the Teaching & Learning Upgrade

Resources 
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2 New updates 

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Get started with smart canvas in Google Sheets 
When opening a new spreadsheet or tab in Google Sheets, you will now see “Type @ to insert” to help you start using the smart canvas features available in Sheets. 
Get started with smart canvas in Google Sheets

A new look for Google Docs, Sheets, and Slides apps on Android devices 
We’re introducing a modernized visual design for the Google Docs, Sheets, and Slides apps on Android devices. In the coming weeks, Android users will notice a refreshed look for things like the editing toolbar, icons, background colors, and more. 
A new look for Google Docs, Sheets, and Slides apps on Android devices


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Programmatically read and write working locations with the Calendar API, now generally available 
Previously available in beta through our Developer Preview Program, the ability to read and write a user’s working location using the Calendar API is now generally available. | Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, the Teaching and Learning Upgrade and Nonprofits customers, as well as legacy G Suite Business customers only. | Learn more about Calendar API. 

Google Voice users can manage incoming calls across individuals and groups 
Admins can now designate specific Voice users as managers of a ring group, allowing them to make changes from voice.google.com instead of the Admin console. | Available to Google Voice Starter, Standard and Premier customers only. | Learn more about managing incoming calls. 

Resolve conflict accounts faster with the new Conflict Accounts Management tool 
We’re introducing an automated workflow to help reduce the manual effort needed to turn unmanaged accounts into managed accounts. Unmanaged accounts are users who independently created a Google account using one of your organization's domains. | Learn more about the new Conflict Accounts Management tool. 


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains: 
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What’s changing 
We’re introducing an automated workflow to help reduce the manual effort needed to turn unmanaged accounts into managed accounts. Unmanaged accounts are users who independently created a Google account using one of your organization's domains. 




Admins can access the feature within the Admin console under Account settings > Conflicting accounts management. Here, they can specify their preferences for how to resolve unmanaged accounts when provisioning users for their domains. This preference will apply only when users are provisioned using the public Directory API with URL parameter resolveConflictAccount set to true. 

  • Automatically invite users to transfer unmanaged accounts 
    • Admins can specify how many daily follow-up messages should be sent.
    • If a user declines or does not accept the transfer invitation, admins can specify which next steps should be taken. 
    • Further, admins will have the option to take over the email address of users who decline or ignore the invite. 

  • Replace unmanaged accounts with managed ones 
    • Note that data owned by the account will not be imported.
    • The user will receive a temporary account address, which they’ll need to manually replace with a @gmail.com address of their choice. 
    • They’ll receive an email notification of this, and are informed they cannot use the original email any longer. 
    • Refer to this documentation for more information. 

  • Don’t create new accounts if unmanaged accounts exist.


Who’s impacted
Admins and end users


Why you’d use it 
Conflict accounts refer to personal Google accounts that get registered with a corporate email address. These accounts cannot be managed by admins, which is outside of the scope of protection admins can apply to keep work data secure. Further, reconciling conflicting accounts creates churn for admins and adds to the workload of onboarding users to Google Workspace & Google Cloud.


While admins can mitigate these accounts using the transfer tool or the “UserInvitation” API functionality, the Conflict Accounts Management tool is a scaled solution for larger customers, helping reduce time spent migrating to business accounts and accelerating adoption of Google Workspace and Google Cloud.

Getting started

  • Admins: 
    • Visit the Help Center to learn more about using the Conflict Accounts Management tool and unmanaged accounts.

  • End users: Depending on your admin configuration:
    • You’ll be invited to transfer your account — if accepted, your admin will have the ability to manage your account.
    • If you do not accept the request, your admin may replace your unmanaged account with a managed one. In that case, you’ll receive a new @gmail.com address and retain your content in this unmanaged, personal Google account.

Rollout pace


Availability
  • Available to all Google Workspace customers

Resources

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What’s changing 
Admins can now designate specific Voice users as managers of a ring group, allowing them to make changes from voice.google.com instead of the Admin console. For example, ring group managers can view and modify: 
  • Ring group members, 
  • Call routing rules, 
  • Ring duration settings, 
  • Working hours and more. 

For large customers with many ring groups, delegating this responsibility to specific ring group members can help ease admin workloads, allowing them to focus on more critical tasks. 



Additional details 
Also, Google Voice users can now call and check with their transfer target before transferring a call. This helps create a better experience for the transfer target and the transferred call participant. 

Getting started

Rollout pace 
Ring group management: Available now 

Ask Before Transfer 
  • Rapid Release Domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on August 16, 2023
  • Scheduled Release Domains: Gradual rollout (up to 15 days for feature visibility) starting on September 6, 2023

Availability 
  • Ring groups are available to Google Voice Standard and Premier customers 
  • Ask before transfer is available to Google Voice Starter, Standard and Premier customers. 

Resources 
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What’s changing 
Previously available in beta through our Developer Preview Program, the ability to read and write a user’s working location using the Calendar API is now generally available. 


Reading a user’s working location helps better understand the flow and volume of people through physical campuses. Using this information, you can better adapt on-site resources and update other third-party surfaces, such as hot desk booking tools. 


Writing a user’s working location makes it easier to update a user's working location in their calendar based on when and where they’ve booked a hot desk, or if they’ve scheduled a trip via a travel booking tool, and more. 


Getting started 


Rollout pace

Availability 
All developers can use the API, however the working location feature is only available for eligible Workspace editions: 
  • Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, the Teaching and Learning Upgrade and Nonprofits customers, as well as legacy G Suite Business customers 
  • Not available to Google Workspace Essentials, Business Starter, Enterprise Essentials, Frontline, G Suite Basic customers 

Resources 
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4 New updates 

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Adding bulk conversion for place chips in Google Sheets
Earlier this year, we introduced a smart canvas feature that enables you to open a location directly in Google Maps and see a preview of the location or find directions when a Google Maps place chip is added to your Sheet. Starting this week, users can now convert links to place chips in bulk from the insert menu or cell menu. This time-saving update is especially helpful when formatting data in bulk for event schedules, vendor lists, trip itineraries, etc. | Rolling out now to Rapid Release and Scheduled Release domains at an extended pace (potentially longer than 15 days for feature visibility). | Learn more about inserting smart chips in your Google Sheets. 
Adding bulk conversion for place chips in Google Sheets
Easily set up dropdown chips in Google Sheets with a new pre-fill feature 
If you select a range of cells then insert a dropdown chip, manually entered cell data will convert to pre-fill the dropdown values. You can then use the dropdown sidebar to easily adjust the options or add styles to the dropdowns before accepting. | Learn more about creating a dropdown list with existing data. 
Easily set up dropdown chips in Google Sheets with a new pre-fill feature
Reorganizing the file and folder menu in Google Drive
Earlier this year, we introduced a refreshed interface for Google Drive, Google Docs, Google Sheets, and Google Slides. Building upon this, when right-clicking a file or folder in Drive, you will now see a new menu format. While the menu functionality remains the same, we’ve reordered and renamed menu items, and also added new sub-menus. 
Reorganizing the right-click menu format in Google Drive

Updated timeline for upgrading to the in-line threaded experience in Google Chat 
Earlier this year, we announced that existing spaces organized by conversation topic will be upgraded to the new in-line threaded experience by Q4 2023. We’d like to provide an update on that timing: 
  • The upgrade will start in September 2023 and is expected to be completed by the end of Q1 2024. 
Ahead of the upgrade, Google Workspace admins, partners, and resellers will receive an email with more information about what to expect before any changes are made to their experience. For more information, please refer to our previous announcement. 


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Simplify lesson planning with shareable class templates and classwork with new Google Classroom beta 
We’re excited to announce a Google Classroom beta that will simplify lesson planning with others and make classroom materials more accessible. | Available to Education Plus only. | Learn more about the new Google Classroom beta. 

Updates for exporting your organization’s data 
Google Workspace customers can choose to export the data of a specific user, rather than a customer’s full set of user generated content. Additionally, you’ll notice an improved user interface for the data export tool, which provides more detailed information about exports, records a longer history of exports, and offers more features (filtered takeout). | Available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Starter, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus, and the Teaching and Learning Upgrade and Assured Controls customers only. | Learn more about exporting your organization’s data. 

Review suggested hints, add your own resources, and more for practice sets in Google Classroom We’ve announced an update that gives teachers more control over the resources for students in practice sets. | Available to Google Workspace for Education Plus and Google Workspace for Education Teaching and Learning Upgrade only. | Learn more about practice sets in Google Classroom. 

Expanding branding and customization capabilities in Google Slides and Google Forms 
Users now have access to a domain template with a variety of branded slides, layouts, images, colors and fonts that will appear when creating a new presentation in Slides. They also have access to a domain theme including fonts, branded colors and a header image that you can use when creating a new form or editing an existing form in Forms. | Available to Business Plus, Enterprise Standard, Enterprise Plus, Education Plus only. | Learn more about default templates & themes. 

Adding Gmail translation to mobile devices 
There is now a native translation integration within the Gmail mobile app that will enable you to seamlessly communicate in a wide range of languages. | Learn more about translating on mobile devices in Gmail. 

Google Keep integration with Assistant available to all Google Workspace users 
If you’re using the Google Assistant with your Google Workspace device, you can set Google Keep as the default provider for your notes and lists. You can ask Assistant to create a new list, add or delete items for an existing list, or read back all the list items to you. | Learn more about the Google Keep integration with Assistant. 

Introducing eSignature for Google Docs and Google Drive: launching to open beta for Workspace Individual subscribers, launching to beta for Google Workspace customers 
eSignature is now available as an open beta for Google Workspace Individual subscribers — no additional sign-up is required to use the feature. eSignature will be available in beta for select Google Workspace customers — see the “Additional details” section below for more information. | Eligible for beta: Google Workspace Business Standard, Business Plus, Enterprise Starter, Enterprise Standard, Enterprise Plus, Enterprise Essentials, Enterprise Essentials Plus, Education Plus, and Nonprofits customers only. | Learn more about eSignatures in Google Docs. 

Gallery view for Zoom interoperability on Google Meet hardware 
We’re now introducing support for Zoom’s Gallery view, which makes much better use of screen real estate and allows more participants to be seen on screen at the same time. | Available for all Google Meet hardware customers. | Learn more about Zoom interoperability for Google Meet hardware devices. 

Add annotations to your presentations in Google Slides 
There is a feature that lets you highlight or emphasize key content while you present in Google Slides. With the new pen tool, you can circle, underline, draw connections or make quick notes directly on your presentation. | Learn more about annotations in Google Slides

Set Context Aware Access policies for 1P & 3P applications to access Workspace APIs
Admins can now use context-aware access to block users' access to Workspace Applications via other Google (1st party) & non Google (3rd party) applications. | Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Standard, Education Plus, and Cloud Identity Premium customers. | Learn more about Context Aware Access policies.


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains: 

Scheduled Release Domains: 

Rapid and Scheduled Release Domains: 

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What’s changing 
Admins can now use context-aware access to block users' access to Workspace Applications via other Google (1st party) & non Google (3rd party) applications. With context-aware access, you can set different access levels to Workspace applications based on a user’s identity and the context of the request (location, device security status, IP address). 




Why it’s important 
Context aware access for APIs will enable customer admins to extend existing user/device CAA context access controls to end users attempting to access Google Workspace Applications via other Google & Non Google applications. Extending these policies to APIs that request Google Workspace core data gives admins another layer of control and security and helps protect against data exfiltration. 


Getting started 

Rollout pace 
  • This feature is available now.

Availability 
  • Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Standard, Education Plus, and Cloud Identity Premium customers 

Resources 
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What’s changing
We’re introducing a feature that lets you highlight or emphasize key content while you present in Google Slides. With the new pen tool, you can circle, underline, draw connections or make quick notes directly on your presentation. 


Whether in a board meeting or a brainstorming session, annotations can help make your presentations more engaging, interactive and impactful. 
Add annotations to your presentations in Google Slides
Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: 
    • To annotate your Slides presentation, ​​open ‘slideshow mode’ by clicking the ‘Slideshow’ button in the appbar > mouse over the bottom-left side of the viewer and open the three dot menu by clicking on the ellipsis icon >select “Turn on the pen”. 
    • To erase annotations, use the eraser tool in the bottom left viewer menu. 
    • Visit the Help Center to learn more about presenting slides. 
 Rollout pace 
  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on August 10, 2023 
  • Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on August 31, 2023 
Availability 
  • Available to all Google Workspace customers and users with personal Google Accounts 

Resources 
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What’s changing 
When we previously announced Zoom interoperability for Google Meet hardware devices, Zoom interop calls only supported Zoom’s Speaker view. We’re now introducing support for Zoom’s Gallery view, which makes much better use of screen real estate and allows more participants to be seen on screen at the same time. 


Note: There is no way to toggle between Speaker View and Gallery View at this time – Gallery view has replaced Speaker view as the default layout for Zoom calls. 


Getting started 
  • Admins: There is no admin action required. 
  • End users: There is no action required — you’ll automatically notice this change. 

Rollout 

Availability 
  • Available for all Google Meet hardware customers 

Resources 
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