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What’s changing 
We’re making several changes which will make scheduling large scale meetings (up to 100k guests per event) easier and guide schedulers through the process with more context. Once you’ve created and saved a Calendar event which contains a large group of attendees, you can open the event to check on the invitation progress. As groups are successfully added, they will appear in the guest list and you will see an “invitation in progress” message as invitations are being sent.

Note the “invitation in progress” message as invitations are being sent.

As groups are successfully added, they will appear in the guest list



You’ll see these updates when using Calendar on the web and as such we recommend using Calendar on the web to schedule larger events.




Who’s impacted
End users



Why it’s important
Coordinating events with a large number of attendees can be complex — including ensuring that all attendees have been successfully invited. We've introduced these updates to help you more confidently schedule large group events. Specifically, you will now have clarity whether the event was successfully saved and invitations sent to all participants, or still in progress. If the scheduling fails, you’ll be informed of the exact status including who has been invited and who has not, to make it easy for you to fix the issue. We hope this improved experience helps you confidently schedule larger meetings, like all-hands meetings or town halls. 



Additional details
If there’s a problem inviting guests, you’ll see an error message when you open the Calendar event, as well as a notification via email. In both cases, we’ll share more context regarding the error and how to fix it. For example, we’ll let you know if you’ve exceeded the Calendar event limit of 100k guests and recommend that you add smaller groups or duplicate the event to accommodate more attendees.



Getting started
  • Admins: There is no admin impact or action required for this update.
  • End users: You’ll notice these improvements automatically. Visit the Help Center to learn more about inviting groups to calendar events.

Rollout pace
Availability
  • Available to all Google Workspace customers

Resources


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What’s changing
We’re adding a new filter to Google Drive that lets you see which files or folders have been shared with specific people or groups. 

Whether you’re trying to share a file with more audiences or reduce oversharing, this feature will give you greater visibility into who has access to files within and outside of your organization. 
Filter by people or groups in Google Drive

Getting started 
  • Admins: There is no admin control for this feature. The groups that appear in the People filter are based on the target audiences set up at the domain level by admins.  
  • End users: 
    • To find files shared with a person or group in drive.google.com: 
      • Navigate to My Drive, Shared drives, Shared with me, or Recent
      • Click on “People” filter
      • Search for a person or group who the files are shared with in the filter
      • Select “Shared with”
      • View the filtered list of files
    • To find files shared outside of your organization: 
      • Navigate to My Drive, Shared drives, Shared with me, or Recent
      • Click on “People” filter
      • Select “External users”
      • View the filtered list of files
    • To find files you own that are shared with a specific person or group: 
      • Navigate to My Drive, Shared drives, Shared with me, or Recent
      • Click on “People” filter
      • Search for yourself and select “Owner”
      • Click on “People” filter
      • Search for a person or group who the files are shared with in the filter
      • View the filtered list of files
Rollout pace 

Availability 
  • Available to all Google Workspace customers and users with personal Google Accounts
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What’s changing
We recently introduced numerous enhancements across Google Chat, and today we’re excited to announce the general availability of three features highlighting a new integrated experience. 

The redesigned navigation panel brings direct messages and spaces together and introduces shortcuts, a new framework to help you stay on top of your messages. 

To reduce friction while navigating between messages, home helps you quickly catch up on any new activity across all conversations in a single location. Additionally, you can narrow down your view by filtering for unread messages. 
chat home



Mentions give you visibility into the messages addressed specifically to you. Within this single destination for important, actionable messages, you can see and navigate to the messages that @-mention you. 
Chat mentions

In addition to these improvements to the user experience, we’re updating the icon for Google Chat over the coming weeks. The new icon has a cohesive look with other popular Workspace products and reflects the central role of business messaging and collaboration in Workspace. 
New Chat logo


Who’s impacted 
End users 


Why you’d use it 
These features are designed to help you stay on top of the busy flow of communication and make it easier to prioritize and find the conversations that are most important to you. 


Additional details 
The direct message and spaces sections will be listed separately, but are scrollable and collapsable in one unified list. 

The list of messages where you have been @-mentioned are sorted by recency. 
  • Each row represents the message within the thread that mentions you. 
  • If you are mentioned multiple times in a conversation, each mention will show up as one row. 
  • Unread messages are highlighted in light blue and include a blue dot. 
Clicking on a message in the Home or Mentions view will bring you directly to the conversation or thread where you can respond. 


Getting started 
Rollout pace 
  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on November 9, 2023 
  • Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on December 11, 2023 

Availability 
  • Available to all Google Workspace customers and users with personal Google Accounts 
Resources 
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What’s changing 
Launching through our Google Workspace Developer Preview Program, developers can now use the Google Meet API. Using this API, developers can:

  • Programmatically create and configure Meet calls. 
  • Retrieve information about past meetings, such as the meeting times and attendees. 
  • Access meeting artifacts, such as transcripts and video recordings. 
  • Subscribe to real time updates on meetings, such as when a participant joins or leaves. 

The API will give partners and customers the ability to create and configure Meet video conferences, allow their end users to join a conference, and post real-time updates from within their own applications.


Using the Meet API, Outreach is ingesting meeting recordings and transcripts into their AI-powered conversation intelligence tool, Kaia, to deliver rich insights to their teams.


Who’s impacted
Developers


Why you’d use it
Incorporating your product with the Google Meet API streamlines workflows and provides your product with Meet information that easily enhances your product offering. For example, partners such as Hubspot, Outreach, Salesloft and Salesforce currently integrate the Meet API to pull meeting recordings and artifacts into their conversational intelligence tools for analysis and sales coaching.


Additionally, integrating with the Google Meet API enables you to link your app with Meet’s video conferencing capabilities, allowing users to access a secure video conferencing product from their own UI by the click of a button. Brandlive, a leading webinar and event platform, uses the Google Meet API as a way to create and configure video sessions for larger sessions and smaller breakout conversations.


Additional details
View the Google Meet API documentation for additional details.


Getting started


Rollout pace

Availability
  • Available to all Google Workspace customers

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What’s changing
We’re introducing analytics in Google Classroom, providing a centralized view of Classroom data and insights for educators and education leaders. 


Designated education leaders and support staff now have direct visibility into student performance and engagement in the classroom, including if assignments are being completed, how grades are trending, and how Classroom features are being adopted. Education leaders will see a bird’s eye view of insights, with the ability to easily drill down further to identify which students, classes, and schools may need support. 
class page
Educators will also be able to see the same type of data for the classes they teach, providing them with a centralized snapshot of how each student in their class is trending. For example, if an educator sees that a student has low assignment completion this month, they can drill down to the list of missing assignments and follow up to see how to best support this student. 
student view
Who’s impacted 
Admins and end users 


Why it matters 
This feature provides relevant insights that are immediately actionable, so education leaders and educators can make informed decisions around how to best support student success. 


Getting started 
  • Admins: Super Admins automatically have access to Classroom analytics and must enable Classroom analytics for designated education leaders to access data on the entire organization or limited to specific organizational units. Educators will automatically be able to see class-level analytics for their classes. 
  • End users: 

Rollout pace 

Availability 
Resources 
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What’s changing
Starting today, we’re bringing GIFs and stickers directly into Google Slides. GIFs and stickers empower you to build visual, dynamic, and creative presentations that help you connect with your audience in Slides. 
Add GIFs and stickers in Google Slides

Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: To add GIFs to your slides, create a new presentation or open an existing presentation > go to Insert > Image > GIFs and stickers > search for GIFs and/or stickers > click on one or several to insert into slides. Visit the Help Center to learn more about inserting or deleting images & videos. 

Rollout pace 

Availability 
  • Available to all Google Workspace customers and users with personal Google Accounts 
Resources 
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New updates 

There are no new updates to share this week. Please see below for a recap of published announcements. 


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Google Meet Series One Desk 27 and Acer Chromebase for Meetings devices will automatically adjust your lighting 
Currently, Google Meet automatically adjusts your lighting for meetings on the web, helping to improve your video quality in underexposed environments. We’re now expanding this functionality to meetings taken on Google Meet Series One Desk 27 and Acer Chromebase for Meetings devices. | Available for all Google Workspace customers using Series One Desk 27 devices and Acer Chromebase for Meetings devices only. | Learn more about adjusting your lighting. 


Enhancements to Google Meet viewer mode improve user participation and gives hosts greater flexibility 
Viewers can now send emoji reactions during a meeting, which is a lightweight, non-disruptive way to engage and participate in meetings without interrupting the speaker. Meeting hosts and co-hosts will be able to promote a viewer to a meeting contributor while the hosts are using picture-in-picture mode. | Available to Google Workspace Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Teaching & Learning upgrade, and Education Plus customers only. | Learn more about Google Meet viewer mode. 


Take Google Meet on-the-go with ease 
We’re introducing a new, simplified mobile experience that will make taking calls on-the-go easier and less distracting. When you join Google Meet from your mobile device, we’ll automatically detect whether you’re in-motion and prompt you to use On-the-Go mode. | Learn more about on-the-go in Meet. 


1:1 video calling in the Google Meet mobile app is now available 
You can now make cloud-encrypted 1:1 video calls to other users in your organization using the Meet mobile app. | Learn more about 1:1 video calling in Meet mobile app. 


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains: 
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What’s changing
You can now make cloud-encrypted 1:1 video calls to other users in your organization using the Meet mobile app. Previously, you had to create a meeting link ahead of time, which could then be shared in a calendar invite, chat, or email. Now you can place a Meet call on your mobile app directly to a colleague, ringing their mobile device. Within the call, you’ll also have access to the latest Meet features including in-meeting chat, virtual backgrounds and visual effects, live closed captions, and more depending on your Workspace edition. 
1:1 video calling in the Google Meet mobile app is now available

Getting started 
  • Admins: This feature will be ON by default and can only be turned OFF by turning off Meet meetings and calls for your organization. 
    • Alternatively, you can deploy the Google Meet (Original) app from Google Play or the App Store to managed devices if you do not wish for users to have calling capabilities (outbound and inbound calls). 
    • Note: We will introduce admin controls to restrict inbound calls next year. We’ll provide an update here on the Workspace Updates Blog when more information is available. 
    • If you have legacy calling enabled for your users, they will have access to features previously found in Duo (group calls, messages, moments, family mode, etc.) if they have not upgraded to the new Meet app. 
  • End users: 
    • Meet calls do not include legacy calling features previously found in Duo (group calls, messages, moments, family mode, knock knock) but those continue to be available if you have not upgraded to the new Meet app and are using legacy calling. 
    • Visit the Help Center to learn how to make Meet Calls with Google Meet and to learn about the new Google Meet app. 

Rollout pace 
iOS: 
  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting November 2, 2023 
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting December 6, 2023

Android: 
  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on November 14, 2023 
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting January 2, 2024

Availability 
  • Available to all Google Workspace customers 

Resources 
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What’s changing 
We’re introducing a new, simplified mobile experience that will make taking calls on-the-go easier and less distracting. When you join Google Meet from your mobile device, we’ll automatically detect whether you’re in-motion and prompt you to use On-the-Go mode. 

Your meeting experience will be streamlined to surface the most important features to keep you focused and save you bandwidth: 

  • A simplified user interface with access to the most critical features such as mute & unmute, hand raise, and audio device selection. 
  • Only key information is displayed, such as the active speaker and the number of people on the call. 
  • Your video is automatically turned off. 
  • You have the option to view presented content. 
Take Google Meet on-the-go with ease

Who’s impacted 

End users 


Why it’s important 
As people are increasingly on the go, it’s becoming more common to join meetings while walking, in a car, or on public transportation. That’s why we’re introducing the On-the-Go meeting experience, which will make it easier for you to focus on the critical meeting details, cut down on external distractions, and save bandwidth with an audio-only experience. 


Getting started 

Rollout pace 
Android:

iOS:
  • Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on November 1, 2023
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on November 15, 2023

Availability 
  • Available to all Google Workspace customers and users with personal Google accounts 
Resources 
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What’s changing 
Earlier this year, we introduced viewer mode for meeting attendees, which allowed a subset of attendees who could observe a meeting but not share their audio or video to the meeting. Beginning today, we’re introducing additional features for viewers and hosts: 
  • First, viewers can now send emoji reactions during a meeting, which is a lightweight, non-disruptive way to engage and participate in meetings without interrupting the speaker. 
Viewers can send reactions
  • Next, meeting hosts and co-hosts will be able to promote a viewer to a meeting contributor while the hosts are using picture-in-picture mode. This gives hosts greater flexibility and saves time when needing to change participant rights without having to leave PiP mode. 

Promoting & demoting viewers while in PiP mode
Promoting & demoting viewers while in PiP mode


Getting started 
  • Admins: Reactions will be ON by default and can be turned off in the Admin console. Visit the Help Center to learn more about managing this feature. 
  • End users: 
    • Hosts: When you’re using picture-in-picture mode, you can transition viewers to contributors from the people panel by selecting the three-dot overflow menu and then selecting “Make a contributor”. 
    • Viewers: If enabled by your admin or meeting host, visit the Help Center to learn more about assigning View only roles in Google Meet. 
Rollout pace 
Availability 
  • Google Workspace Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Teaching & Learning upgrade, and Education Plus customers 
Resources 
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