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What’s changing
As part of our initiative to bring adaptive framing to Google Meet meeting rooms, we’re proud to announce that you can now access Huddly’s continuous framing capability available as part of the Series One room kit hardware devices. Huddly’s new framing solution continuously adjusts to include participants coming and leaving the room. The feature can be turned on by meeting participants directly from the touch controller. Using Huddly framing helps keep those in the meeting room in view no matter where they are, so that they’re more visible to other participants in the meeting which creates a more engaging experience.

To support this change, we’ve: 
  • Updated the camera control tab on the touch controller to display all the framing options available in your meeting rooms and allow users to toggle between them. 
  • Moved the camera self-view from the manual control component on the touch controller to the TV/monitor display for optimal placement. With meeting spaces becoming more diverse, the display is the most common, accessible interface to all meeting participants. 
  • Changed “home” button in manual control to “Reset to Default”

Select “Camera control” and then “Framing by Huddly” to use this feature.


Getting started

  • Admins: There is no admin control for this feature at this time. We plan to introduce an admin control in the future and will provide more information once it’s available.
  • End users: This feature will be OFF by default. Visit the Help Center to learn more about using device-based framing and using the Meet the touchscreen to control audio and video. Note that Huddly continuous framing must be turned on for each meeting and will not carry over to the subsequent meetings. 

Rollout pace


Availability

  • Available to all Google Workspace customers using Google Meet Series One room kits 

Learn more

Resources


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What’s changing 
Today, the Google Meet Web Add-ons SDK is available through our Developer Preview Program. Developers can use the SDK to bring their app experience right into Meet. End users can install, open, and collaborate in apps right inside a meeting, either as the meeting focal point, or in the sidebar — all without ever leaving Meet. 


Recently, we announced the availability of the Google Meet API through the Google Workspace Developer Preview Program. The Google Meet Add-ons SDK expands on these platform capabilities and allows developers to integrate apps and workflows directly into the Meet UI. There are two ways in which add-ons show up in Meet: the main stage of a meeting or the meeting side panel. The main stage allows apps to be the focal point of a meeting experience, unlocking the opportunity for add-on users to collaborate while in a meeting. The side panel allows users to to share data, take surveys, or update records while staying focused on the discussion in the meeting.




Partners such as Atlassian, Figma, Lucid, Miro, Read.ai, and Polly.ai have already built and launched Meet Add-ons, and we’re excited to see what other apps and workflows developers will build into Meet’s highly-interactive surfaces.






During Developer Public Preview, add-ons can only be deployed within your domain and are only accessible when using Google Meet on the web. In the coming months, we will also launch Meet Add-ons SDKs for Android and iOS to expand these capabilities to mobile form factors. 


To access the preview SDK, please join the Google Workspace Developer Preview Program.


Who’s impacted
Admins and developers



Why you’d use it 
Using the Google Meet Add-Ons SDK, developers can integrate their apps directly in Google Meet. In turn, meeting participants can leverage these apps to collaborate on a whiteboard, brainstorm with the latest design files, and more all without leaving the Meet user interface.


Getting started
Rollout pace

Availability
  • Available to all Google Workspace customers

Resources

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1 New update

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Report sharing and comment push notifications for abuse on Android devices
In order to make the process of reporting abuse much easier and reduce unnecessary exposure to harmful content on Android devices, users will now have the ability to report comment notifications and sharing notifications as spam directly from the notification via the Google Drive app. If users have lost access to a document, they will still be able to perform a user block on the user who sent the share or comment. | Rolling out now to Rapid Release and Scheduled Release domains at an extended pace (potentially longer than 15 days for feature visibility) with expected completion in January 2024. | Available to all Google Workspace customers and users with personal Google Accounts. | Learn more about reporting a violation. 


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Access Google Vault audit logs alongside other Workspace audit logs 
We’re excited to announce the general availability of an improved Google Vault audit log experience. As a result of this change, you can now find Vault audit logs in the Admin console alongside other Google Workspace apps like Gmail, Google Drive, and more. | Available to Google Workspace Business Plus, Enterprise Essentials, Enterprise Essentials Plus, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus customers or customers with the Vault add-on license only. | Learn more about accessing Vault audit logs. 


Solve math equations easily with Smart Compose 
We're introducing a new feature that extends the power of Smart Compose to help you solve simple math equations. | Available to Google Workspace Business Starter, Business Standard, Business Plus, Essentials Starter, Enterprise Essentials, Enterprise Essentials Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, and Nonprofits only. | Learn more about smart compose for math.


Introducing a redesigned search results page in Google Chat 
Chat will now highlight matching keywords in search results and show clear demarcation between results for easier browsing. The highlighted keywords could be an exact match to your search query or terms that are related to your search query. | Learn more about highlighting in Chat. 


Admins in Google Vault can now export hyperlinked Google Drive content from Gmail messages
Starting December 8, 2023, admins can export Drive files hyperlinked in Gmail messages directly in Google Vault. | Available to Google Workspace Business Plus, Enterprise Essentials, Enterprise Essentials Plus, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus customers or customers with the Vault add-on license only. | Learn more about exporting hyperlinked Drive content.


Set client-side encryption as the default mode for new emails, events, and files
Admins can now set client-side encryption (CSE) to be on by default for: newly created Gmail messages, Google Calendar events, newly created Google Docs, Sheets, and Slides files, and newly uploaded Google Drive files. | Google Workspace Assured Controls is available as an add-on to Google Workspace Enterprise Plus customers only. | Learn more about client-side encryption as the default mode. 


New beta to add granular control options for who can respond to Google Forms 
With this new option, form creators can limit response access to specific users, groups, or target audiences—similar to how file owners can restrict the sharing of Google Docs, Sheets, Slides or Sites in Drive. | Learn more about Forms controls. 


Turn on snippets for additional context surrounding data loss prevention rule violations 
Admins can now view “Sensitive Content Snippets” for data loss prevention (DLP) rules. This applies to DLP events for Drive, Chat, and Chrome. When turned on, snippets will log the matched content that triggered a DLP violation in the security investigation tool. | Available to Google Workspace Frontline Standard, Enterprise Standard and Enterprise Plus, Education Fundamentals, Education Standard, Teaching and Learning Upgrade, and Education Plus, Enterprise Essentials Plus, Cloud Identity Premium and BeyondCorp Enterprise customers only. | Learn more about snippets. 


Manage conversations by muting notifications in Google Chat 
We’re introducing a new mute/unmute option in Google Chat to assist you in prioritizing and managing your messages. | Learn more about muting notifications in Chat. 


Updated grace periods for resolving policy violations in managed iOS devices 
We’re adjusting a few components to how this grace period operates to boost compliance and prevent inadvertent circumvention. | Available to Google Workspace Frontline Starter and Frontline Standard, Business Plus, Enterprise Standard and Enterprise Plus, Education Standard and Education Plus; Enterprise Essentials and Enterprise Essentials Plus and Cloud Identity Premium customers only. | Learn more about policy violations in managed iOS devices.


Additional enhancements to the search results page in Google Chat
We’re introducing condensed versions of your search results to only show the relevant parts of a message that match closest to your search query. By selecting “Show more”, you can view the entire message without the need to open the conversation. | Learn more about search in Chat.


Easily fill in smart chips in Google Docs using placeholder chips
When crafting content in Docs, a replaceable chip for people, dates, files, events, and places can be inserted and quickly filled in by collaborators. | Learn more about placeholder chips.



Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).
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What’s changing
To build on our innovations in smart canvas that help you simplify workflows and complete common tasks with easy-to-use prompts in Google Docs, we’re introducing placeholder chips. 

When crafting content in Docs, a replaceable chip for people, dates, files, events, and places can be inserted and quickly filled in by collaborators. Upon hovering or clicking on a chip, a search menu opens and includes results filtered to the chip type. Placeholder chips are particularly useful in building blocks, custom building blocks, tables, and more. 
Easily fill in smart chips in Google Docs using placeholder chips


Getting started 

Rollout pace 

Availability 
  • Available to all Google Workspace customers and users with personal Google Accounts 
Resources 
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What’s changing
We recently announced a redesigned search results page in Google Chat that highlights matching keywords in search results and shows clear demarcation between results for easier browsing. 

Today, we’re introducing condensed versions of your search results to only show the relevant parts of a message that match closest to your search query. By selecting “Show more”, you can view the entire message without the need to open the conversation. 
search results in Chat


Who’s impacted
End users 


Why it matters 
This update enables you to quickly identify the right search result in Chat. 


Additional details 
Search results are based on the exact query, as well as any additional queries that might have been triggered (secondary query, synonyms, spell corrections, etc). 


Getting started 
Rollout pace 
Web: 
Mobile: 
  • This feature is available now for all users. 

Availability 
  • Available to all Google Workspace customers and users with personal Google Accounts 
Resources 
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What’s changing 
Earlier this year, we introduced eSignature for Docs and Drive in beta. Today, eSignature for Docs and Drive is rolling out in general availability for all Workspace Individual customers. 


Built directly into Google Docs, eSignature makes it easier for solopreneurs and small businesses to request signatures, keep track of and manage contracts like customer agreements, vendor contracts, stakeholder sign-offs and more. eSignature can be used to: 
  • Request signatures, see the status of pending signatures, and find completed contracts. 
  • Sign official contracts directly within Google Drive, eliminating the need to switch apps or tabs. 
  • Create a copy of any given contract so it can be used as a template to initiate multiple eSignatures requests.



Since the last announcement, we’ve expanded functionality to include the following features:
  • Audit trail: all completed contracts will automatically contain an audit trail report.
  • Multi-signer: the ability to request a signature from more than one user.
  • Non-Gmail users: the ability to request an eSignature from non-Gmail users.
  • Initiating eSignature on PDF (beta): the ability to initiate an eSignature on PDF files stored in Drive.

We’ll also be introducing more features for eSignature in the next few months, including:
  • PDF templates: the ability to easily reuse a PDF file as contract templates.
  • Custom text fields: the ability to ask signers to add relevant information (e.g. job titles, email address) to the contract. 

Additional details
Select Google Workspace editions (see the “Availability” section below) can apply to beta test eSignature using this form. We will be accepting beta applications until December 18, 2023.


This feature will be available as part of a larger beta, which includes access to new custom email layouts in Gmail. These new email layouts allow users to customize existing templates, reuse a custom layout in multiple email campaigns, or create a brand new layout from scratch. Once you sign up for the beta you will see the eSignature and new Gmail features in the coming weeks.

Getting started

Rollout pace

Availability
  • Available to Google Workspace Individual Subscribers 

  • Eligible for beta: Google Workspace Business Standard, Business Plus, Enterprise Starter, Enterprise Standard, Enterprise Plus, Enterprise Essentials, Enterprise Essentials Plus and Education Plus

Resources

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What’s changing 
Earlier this year, we announced the beta availability for admins to display custom notifications when a Google Chat message is blocked or intercepted based on data loss prevention rules. Beginning today, this feature will become generally available on web and mobile. 


Custom notifications give admins the opportunity to provide their users with more context about why they were blocked from sending a specific message, what they can do to unblock themselves, and include links to additional resources, such as organization guidelines for sensitive data with actionable recommendations. For more information, please reference our original announcement.

Getting started
  • Admins: 
    • Custom notifications can be set per each data protection rule at the domain, Organizational Unit (OU), or group level. 
    • When creating a rule, in Step 4: Actions, under “User Message”, select “customize message”.  Custom notifications can also be applied to existing DLP rules. If admins do not customize the notification, the generic notification will be shown to users.
    • Visit the Help Center to learn more about preventing data leaks from Chat messages & attachments.


  • End users: There is no end user action required. Depending on your admin settings, you’ll see more detailed information if you’re trying to send a Google Chat message that meets conditions defined in a data loss prevention rule.


Rollout pace

Availability
  • Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, the Teaching and Learning Upgrade, Education Plus, and Frontline Standard customers
  • DLP for Chat is also available to Cloud Identity Premium users who are also licensed for Workspace editions that include Google Chat and Audit and investigation. Visit the Help Center for more information. 

Resources

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What’s changing 
Ensuring only managed applications can access sensitive information is vital to security. Currently, when admins make a policy change that results in an app going from unmanaged to managed, if a policy violation is detected, a 24-hour grace period is given to users to comply with the change. After this grace period, users will lose the ability to access their Google Workspace account. 


Moving forward, we’re adjusting a few components to how this grace period operates to boost compliance and prevent inadvertent circumvention. Specifically:

Grace Period 

Situation

Next Steps



None 

-The managed apps policy violation is detected during the device enrollment.

-The managed apps policy violation by an app is detected after 24 hrs from the moment the admin changes the policy.

Users will be prompted to install the app from the Google Device Policy app for IOS or they will lose access to Google Workspace.

Visit the Help Center to learn more.


24 hours

The managed apps policy violation by an app is detected within the 24hrs from the moment the admin changes the policy. 



Who’s impacted
Admins and end users


Why it’s important
Improving these safeguards helps ensure that  only managed applications can access sensitive organization information. If the managed applications do not meet the requirements of the access policies set by admins, managed application access to Workspace data is deactivated until users take the proper steps.


Getting started

Rollout pace
Availability
  • Available to Google Workspace Frontline Starter and Frontline Standard, Business Plus, Enterprise Standard and Enterprise Plus, Education Standard and Education Plus; Enterprise Essentials and Enterprise Essentials Plus and Cloud Identity Premium customers

Resources

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What’s changing
We’re introducing a new mute/unmute option in Google Chat to assist you in prioritizing and managing your messages. This is the latest feature within the recently announced enhanced Chat experience that helps you increase concentration, eliminate distractions and ultimately focus on the most important conversations. 

Muted conversations will not send push notifications, will not appear in home, and will also be visually deprioritized by being moved to the bottom of each conversation section. Notification badges will still apply to muted conversations when there are new @ mentions for you or everyone in the conversation. 
muting in chat


Who’s impacted 
End users 


Why you’d use it 
This update is particularly useful for those who feel overwhelmed by numerous, highly active conversations as they now have an option to tune out the extra noise, protect their time for heads-down individual work and focus on the most important communication. 


Additional details 
Unmuting a conversation undoes the visual deprioritization applied to the conversation and the notification settings prior to muting will re-apply to the communication. 


Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: 
    • To mute a notification: 
      • Click on the three dot menu in the left hand panel of any conversation 
      • Select mute option 
      • Alternatively open the notification setting of any conversation and check the mute option 
    • To unmute a conversation: 
      • Click on the three dot menu in the left hand panel of any conversation 
      • Select unmute option 
      • Alternatively open the notification setting of any conversation and uncheck the mute option 
    • Visit the Help Center to learn more about muting conversations in Google Chat. 

Rollout pace 
Web: 
Mobile: 

Availability 
  • Available to all Google Workspace customers and users with personal Google Accounts 

Resources 
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What’s changing 
Admins can now view “Sensitive Content Snippets” for data loss prevention (DLP) rules. This applies to DLP events for Drive, Chat, and Chrome. When turned on, snippets will log the matched content that triggered a DLP violation in the security investigation tool. Admins can use the information captured in the snippet to better identify actual security risks, determine whether a false positive was returned, and decide on an appropriate course of action.




Getting started
  • Admins: 
    • Make sure any admins who need to review the snippets have the "view sensitive content" privilege. Only super admins have the ability to hide or unhide sensitive data.

    • This feature will be OFF by default and can be turned on in the Admin console by going to Security > Data Protection > Data Protection Settings > Sensitive Content Storage.
      • To view snippets in the security investigation tool, select any row from the “Description column” and scroll down to “Sensitive Content Snippets”. Here you’ll see the matched detector ID, the matched content starting character, and the matched content length.

    • Visit the Help Center to learn more about viewing content snippets that trigger DLP rules, using Workspace DLP to prevent data loss, and the security investigation tool.

  • End users: There is no end user impact or action required.
Rollout pace

Availability
  • Available to Google Workspace Frontline Standard, Enterprise Standard and Enterprise Plus, Education Fundamentals, Education Standard, Teaching and Learning Upgrade, and Education Plus, and Enterprise Essentials Plus customers
  • Also available to Cloud Identity Premium and BeyondCorp Enterprise customers

Resources
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