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What’s changing 
Using context-aware access, you now have the option to automatically block access to Google Workspace data from compromised Android and iOS devices. A device may be counted as compromised if certain unusual events are detected, including devices that are jailbroken, bypassing of security controls, modification of restricted settings, and more.

Creating a new rule to block compromised mobile devices


Blocking message for compromised iOS and Android devices






Getting started

Rollout pace
  • Block access to Google Workspace data: available immediately for both Android and iOS.
  • Remediation message: available immediately for Android, available on May 9, 2024 for iOS. 

Availability
Available to Google Workspace
  • Enterprise Standard and Plus
  • Education Standard and Plus
  • Frontline Standard
  • Enterprise Essentials Plus
  • Cloud Identity Premium

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What’s changing

We’re simplifying how users turn on 2-Step Verification (2SV), which will streamline the process, and make it easier for admins to enforce 2SV policies in their organizations.  

Here are some of the important changes with this change:

  • Users may add “second step methods” (such as Google Authenticator, or a hardware security key) before turning on 2SV. This is particularly helpful for organizations using Google Authenticator (or other equivalent time-based one-time password (TOTP) apps). Previously, users had to enable 2SV with a phone number before being able to add Authenticator.

  • Users with hardware security keys will have two options to add them to their account on the “Passkeys and security keys” page:
    • ‘Use security key”: this registers a FIDO1 credential on the security key even if the key itself is FIDO2 capable.
    • ‘Create passkey and follow instructions to “use another device”: this registers a FIDO2 credential on the security key, and will require users to use the key’s PIN for local verification (this creates a passkey on the security key).
    • Note: users will continue to be asked for their password along with their passkey if the admin policy for “Allow users to skip passwords at sign-in by using passkeys” remains turned OFF (this is the default configuration).

  • If an enrolled 2SV user turns 2SV OFF from their account settings, their enrolled second steps (such as backup codes, Google Authenticator, or second factor phone) are not automatically removed from their account. Before this change all second factors would be removed when the user turned 2SV off. Note: When an administrator turns off 2SV for a user from the Admin console or via the Admin SDK, the second factors will be removed as before, to ensure user off-boarding workflows remain unaffected
Getting started
Rollout pace

Availability
  • Available to all Google Workspace customers and users with personal Google accounts 

Resources

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New updates

There are no new updates to share this week. Please see below for a recap of published announcements. 

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Updated keyboard shortcuts and first-letters navigation now available on Google Drive web 
First-letters navigation enables users to quickly and easily navigate a list of items in Drive via keypress. Users can move focus within a file list in Drive by pressing the first letter(s) of the file's name. Pressing the same letter again will navigate to the next item starting with that letter. | Learn more about first-letter navigation.


Configure managed iOS apps for your users’ using Google Mobile Device Management 
Directly from the Admin console, admins can remotely set custom configs for managed iOS apps on end-user devices for their enterprise using Google Mobile Device Management. Managed configurations are applied using XML property lists and the same app can be configured differently across different domains, groups, or organizational units (OUs). | Learn more about configuring managed iOS apps for users. 


Available in open beta: Build AppSheet automations using Google Forms 
We’re introducing an integration between AppSheet and Google Forms. With this update, Google Forms submissions can act as event triggers within AppSheet Automations. These automations can then take many different actions, such as sending notifications or approval requests to Gmail or Google Chat, or even calling a custom Apps Script function. | Learn more about AppSheet automations using Google Forms.


Google Meet increases support for ultra-low latency live streaming to the first 25,000 viewers 
For Google Workspace editions that support 100,000 viewers, we’re increasing the availability of the Google Meet ultra-low latency viewing experience for live streamed meetings from the first 10,000 viewers to the first 25,000 viewers. All additional viewers will have the standard live streaming experience. This update is available for live streams within your organization on web and mobile. | Learn more about increased support for ultra-low latency live streaming. 


Introducing AppSheet Organizations 
We’re making it easier to manage your AppSheet users with the introduction of AppSheet Organizations. An AppSheet organization creates organization administrators with a centralized tool to manage all of the teams in the organization and delegate team management responsibilities to team administrators.| Learn more about AppSheet Organizations.


Hide tiles without video during Google Meet calls 
We’ve added the option to hide non-video tiles, so that users can avoid clutter on their screen if they are interested to only see the participants with their videos on. This option can help reduce screen clutter and focus on video-enabled participants, meanwhile users with their videos off can be shown on screen if they speak. | Learn more about hiding video tiles.


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains: 
Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).   



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What’s changing 
We’ve added the option to hide non-video tiles, so that users can avoid clutter on their screen if they are interested to only see the participants with their videos on. This option can help reduce screen clutter and focus on video-enabled participants, meanwhile users with their videos off can be shown on screen if they speak. Note that this feature, same as other layouts options, is only specific to your meeting view and does not impact what other participants see or set for their layouts during the meeting.


To hide non-video tiles, go to Settings > Change layout > Hide tiles without video.


Getting started

Rollout pace

Availability
  • Available to all Google Workspace customers and users with personal Google accounts 

Resources


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What’s changing 
We’re making it easier to manage your AppSheet users with the introduction of AppSheet Organizations. An AppSheet organization creates organization administrators with a centralized tool to manage all of the teams in the organization and delegate team management responsibilities to team administrators. 

This chart shows the hierarchical relationship between an organization, and its teams and members. 




An organization is based on a Workspace organization and is tied to your primary domain. One organization can contain multiple teams based on Google groups and Workspace organizations.


Who’s impacted
Admins


Why you’d use it
AppSheet organizations significantly simplify the management of users and policies across all their AppSheet teams. Admins can:
  • Access self-serve tools to make changes that formerly required manual Support team intervention.
  • Create and manage organization-level policies that apply to all teams and manage individual team policies.
  • Create new teams with distinct admins, users and policies as needed. Admins can also independently assign or remove team, root, or organization administrator roles of any user.

Additional details
Support for non-Google authenticated users
For new and existing customers with AppSheet Organizations, any user from your verified primary or secondary domains that does not authenticate through Google will be shown in your domain-based teams alongside any group-based teams that have been created. These users will be subject to the same policies and team settings that apply to your users that authenticate through Google.


Getting started

Rollout pace


Availability

Resources

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What’s changing 
For Google Workspace editions that support 100,000 viewers, we’re increasing the availability of the Google Meet ultra-low latency viewing experience for live streamed meetings from the first 10,000 viewers to the first 25,000 viewers. All additional viewers will have the standard live streaming experience. This update is available for live streams within your organization on web and mobile. 


With the ultra-low latency viewing experience, you’ll notice improvements such as a virtually lag-free streaming experience, significantly increased speaker video resolution, improved automatic camera cuts that focus on the most relevant speakers and content, and more. For more information about the ultra-low latency viewing experience, check out our original announcement as well as a recent announcement with more information about improvements.


Getting started
  • Admins: Visit our Help Center for more information turning live streaming on or off for Meet.
  • End users: When enabled by your admin, use the Help Center to learn more about live streaming a video meeting. 
    • Viewers: You can join streams as before. Reactions, polls and live Q&A work just as they do in a regular Meet video meeting. Visit the Help Center to learn more about viewing a live stream.
    • Live stream hosts: Live streams are scheduled and managed just like before. Reactions, polls and live Q&A are integrated with the Meet call and managed like usual. Automatic camera cuts are triggered by speaker activity without any host action required.
Rollout pace
Availability
  • Live streaming is available for Google Workspace:
    • Enterprise Standard, Enterprise Plus 
    • Enterprise Essentials Plus 
    • Education Plus and the Teaching and Learning Upgrade
  • Live streamed meetings can be viewed by Google Workspace:
    • Business Starter, Standard, and Plus
    • Enterprise Starter, Standard, and Plus 
    • Education Fundamentals, Standard, Plus, and the Teaching and Learning Upgrade
    • Essentials Starter and Essentials users.
  • Not available to users with personal Google accounts.
Note: For some customers, these changes may roll out at a slower rate and they may not receive this update for several months.



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This announcement was part of Google Cloud Next ‘24. Visit the Workspace Blog to learn more about the next wave of innovations in Workspace, including enhancements to Gemini for Google Workspace.

What’s changing

AppSheet helps users automate manual workflows by integrating with data sources like Google Drive and Sheets, and today we’re excited to announce its integration with another data collection tool in Workspace: Google Forms.


Many companies rely on the data collected via form submissions when they are performing tasks for ticketing or incident reporting. However, prior to today you could only view information from form submissions via email, spreadsheet, or in the Forms app itself.


With this update, Google Forms submissions can act as event triggers within AppSheet Automations. These automations can then take many different actions, such as sending notifications or approval requests to Gmail or Google Chat, or even calling a custom Apps Script function. 
Build AppSheet automations using Google Forms is now available in beta


Who’s impacted 
Admins, end users and developers 


Why you’d use it 
This integration enables users to receive actionable notifications based on responses to Google Forms.


Getting started 
  • Admins: 
    • AppSheet admins can use AppSheet’s Policy Engine to control access to this feature by App Creators in their organization. Visit the Help Center to learn more about policy enforcement in AppSheet policies and specific guidance on preventing app creators from using Google Forms. 
    • This feature is available as an open beta, which means AppSheet app creators can use it without enrolling in a specific beta program. 
  • Developers and end users: Visit the Help Center to learn more about building automations using Google Forms. 

Rollout pace 

Availability 
Available for Google Workspace: 
  • Business Starter, Standard, Plus 
  • Enterprise Standard, Plus 
  • Enterprise Essentials Plus 
  • Education Fundamentals, Standard, Plus and the Teaching & Learning Upgrade 
  • Frontline Starter, Standard 
  • AppSheet Starter, Core, Enterprise Standard, Enterprise Plus 
Resources 
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What’s changing 
Directly from the Admin console, admins can remotely set custom configs for managed iOS apps on end-user devices for their enterprise using Google Mobile Device Management. Managed configurations are applied using XML property lists and the same app can be configured differently across different domains, groups, or organizational units (OUs).

Creating the app configuration using XML information


Applying the configuration


Who’s impacted
Admins and end users


Why it’s important
Prior to this update, mobile app configuration was only available for managed Android devices. Beginning today, Workspace admins can use Managed App Configuration to set custom app configurations and deploy them to manage iOS devices across their organization. This gives admins the flexibility they need to create safety parameters that align with the various needs of users across their organization.




Getting started

Rollout pace

Availability

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What’s changing 
Google Drive is designed to work with keyboards, screen readers, braille devices, screen magnification, and more. Today, we’re excited to improve the accessibility of Google Drive by enabling first-letters navigation. 


First-letters navigation enables users to quickly and easily navigate a list of items in Drive via keypress. Users can move focus within a file list in Drive by pressing the first letter(s) of the file's name. Pressing the same letter again will navigate to the next item starting with that letter. 


In order to support first-letters navigation on Drive, we are migrating the existing single-letter shortcuts on Drive to multi-key shortcuts. 
First-letters navigation in Drive



Additional details 
Starting today, you can begin opting into the new shortcuts immediately through a banner notification in Drive or by going to Drive > Settings > Keyboard shortcuts > Update now. On August 1, 2024, Drive keyboard shortcuts will be automatically updated to first-letters navigation for all users. Once shortcuts are updated, you will also be able to see shortcuts where applicable in menus and on hover in toolbars in Drive. 


Getting started 

Rollout pace 
 
Availability 
  • Available to all Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts 
Resources 
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3 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Customizable Home tab for Google Chat apps 
Recently, we announced the availability of the "Home" tab for Google Chat apps through the Google Workspace Developer Preview Program. This feature allows developers to create a new tab in their Chat apps, known as “App Home”. App home can be customized to display user-specific dashboards, a list of open items and tasks, and more. We’re excited to announce this is now generally available for Google Workspace developers. | Rollout to Rapid Release domains and Scheduled Release domains is complete. | Available to all Google Workspace customers. | Learn more about sending an app home card message for a Google Chat app.
Customizable Home tab for Google Chat apps

Create Looker Studio reports from Google Sheets 
Looker Studio enables users to quickly build interactive reports and dashboards, and starting today they can now be created directly from Google Sheets. More specifically, users can: 
  • Pick which sheet or cell range to use in the generated report on Looker Studio. 
  • Transform the data in Sheets to an automatically generated Looker Studio report in a single click, and save and share the report with an individual or a team. 
The Looker Studio report remains connected to the Sheet, and can be refreshed to reflect data updates. | Rolling out to Rapid Release domains and Scheduled Release domains now. | Available to all Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Learn how to create a Looker Studio report from Google Sheets. 

Create Looker Studio reports from Google Sheets

Export Gemini data for users in your organization 
Super admins can now export all of their users Gemini data, including prompts and Gemini’s responses to those prompts. Expanding takeout to include Gemini data continues to ensure that our customers have control over their organization’s data in order to manage their data privacy and compliance needs. | Rollout to Rapid Release domains and Scheduled Release domains is complete. | Available to Google Workspace customers with the Gemini Enterprise and Gemini Business add-on, as well as those customers with Gemini (gemini.google.com) enabled for their users. | Learn more about exporting Gemini data, exporting all of your organization’s data, and exporting data by organizational unit, group, or user. Additionally, you can use the Help Center to learn more about allowing your users to download their data.





Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


External participants can now join Google Meet client-side encrypted calls 
We’re enhancing the experience for client-side encrypted Google Meet calls to include support for inviting external participants, including users without a Google account. | Learn more about external participants joining CSE Meet calls. 


Client-side encryption can now be selected as a data loss prevention condition 
You can now use client-side encryption as a condition for a data loss prevention (DLP) rule. | Learn more about the DLP rule. 


Seamlessly transfer between devices during a Google Meet call 
You can now smoothly transfer between devices while on a Google Meet call without hanging up and rejoining. | Learn more about transferring between devices during a Google Meet call. 


Import data from Slack to Google Chat using CloudFuze 
With the CloudFuze integration, you can move messages and memberships from Slack channels into Chat spaces. CloudFuze also imports data while maintaining historical timestamps to ensure users can start using spaces right where they left off. | Learn more about Google Chat and CloudFuze.


Get notified about application load failures for your Google Meet Hardware devices 
You can now opt-in to receive email or text message notifications when application load failures occur. Subscribing to alerts can help you stay on-top of what’s happening across your hardware fleet and quickly take action to resolve these issues. | Learn more about application load failure notifications.


Workspace Data Protection rules are now available for Gmail in Beta
Launching first to beta, we’re introducing data loss prevention rules for Gmail. Data protection rules help admins and security experts build a stronger framework around sensitive data to prevent personal or proprietary information from ending up in the wrong hands. | Learn more about Data Protection rules.



Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains: 
Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).   

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