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What’s changing
We recently announced several updates related to framing options on Google Hardware devices. One of these updates was adding framing support for Series One Desk 27 and Board 65 devices, as well as remote controlled Meet hardware devices. We’d like to provide update rollout information for this feature: 

Getting started
  • Admins: There is no admin control or action required.
  • End users: Visit the Help Center to learn more about using device-based framing.

Availability
  • Available to all Google Workspace customers with Google Meet hardware devices

Resources

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What’s changing
Currently, to join a private space in Google Chat, a space member must invite or add you to the space. To make it even easier to more broadly share information, build communities and foster discussion across your organization, we’re introducing the ability for users to request to join a space upon receiving a link to that space. 
Request to join page

Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: 
    • To share a space, copy the space link by going to the space header > dropdown menu > ‘Copy link to this space’.
    • To request to join a space, click on the space link > ‘Request to join’.
    • Note that users outside of your organization will not be able to join a space in your domain, even with the shared link.
    • Space managers receive requests via a private message from the Google Chat App and have the option to approve or deny the request.
    • Visit the Help Center to learn more about joining a space in Google Chat.
Space managers see incoming request via private message


Rollout pace 
Web:
Mobile:
Availability 
  • Available to all Google Workspace customers and Workspace Individual Subscribers 
Resources 
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This announcement was part of Google Cloud Next ‘24. Visit the Workspace Blog to learn more about the next wave of innovations in Workspace, including enhancements to Gemini for Google Workspace.

What’s changing

In order to provide greater visibility into spreadsheet changes most relevant to your workflow and help enable more efficient team communication, we’re introducing conditional notifications. 

These allow you to create rules in spreadsheets that send email notifications when certain criteria are met. When a specific change is made, such as a column value change or a specific range of cell changes, you will receive an email notification with alerts of what occurred in the spreadsheet and who made the update. You also have the option to configure the notifications for others by inputting their email addresses during the notification setup. 

Email notification of changes in a spreadsheet

Who’s impacted 
End users 


Why it matters 
Conditional notifications keep you and your stakeholders up to date on recent changes within a spreadsheet. You can set rules to notify you (or others) when, for example:
  • Tasks have changed status or owner in a project tracker 
  • Certain items reach a certain number of stock in an inventory tracker 
  • A number drops below a certain value in a forecast analysis 

Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: 
    • If you own or have edit-access to a Sheet, you can set notifications when: 
      • A range of cells changes value 
      • A range of cells matches a particular condition 
    • To set conditional notifications, open your spreadsheet, go to Tools > Conditional notifications > Add rule. You can also right-click directly on a spreadsheet and select Conditional notifications. 
    • Note: The rules are assigned default names automatically. However, you can update the name of the rule by utilizing the text editor. Visit the Help Center to learn how to use conditional notifications.
Adding a rule to set up Conditional notifications in Google Sheets


Rollout pace 

Availability
Available for Google Workspace: 
  • Business Standard, Plus 
  • Enterprise Starter, Standard, Plus 
  • Education Plus 
  • Enterprise Essentials 

Resources 
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1 New update

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Interactive features now available for ultra-low latency live streams on mobile devices 
If you’re joining a live stream from the Google Meet Android or iOS app, you can now use interactive features such as reactions, Q&A, and polls when they’re available. Note that this update is applicable for ultra-low latency live streams only, the standard live streaming experience remains the same. | Live streaming is available for Google Workspace Enterprise Standard, Enterprise Plus, Enterprise Essentials Plus, the Teaching and Learning Upgrade, and Education Plus customers. | Live streamed meetings can be viewed by Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Starter, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, the Teaching and Learning Upgrade, Education Plus, Essentials Starter, and Essentials users. | Rollout to Rapid Release domains and Scheduled Release domains is complete.




Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Introducing audit logs for these API-based actions 
We added audit logs for these API-based actions to the security investigation tool and the audit and investigation tool to expand upon an admin’s ability to identify, triage, and take action on security and privacy issues in their domain. | Learn more about audit logs for these API-based actions. 

Now generally available: Edit client-side encrypted Excel files in Google Sheets 
Last year, we announced a beta for the ability to view and edit client-side encrypted Excel files with Google Sheets. Starting this week, we’re rolling it out in general availability for select customers. | Learn more about CSE Excel files in Sheets. 

Personal information cards and Contacts sidebar will now display the organization name 
Starting this week, the organization name and department will be displayed on personal information cards and in the Contacts sidebar. | Learn more about organization name displays. 

Gemini for Workspace usage reports are now available in Admin console 
We’ve introduced Gemini for Workspace usage reports in the Admin console. This report gives admins an overarching view of how Gemini is being used in their organization, specifically: assigned Gemini licenses, active Gemini users, and the number of users who are using Gemini over time. | Learn more about Gemini usage reports. 

The Calendar API now distinguishes events created from Gmail 
The Calendar API will distinguish events created from Gmail. New and existing events from Gmail that are scheduled for a future date will: 1) appear with a new event Type “fromGmail” instead of “default”, 2) include the email recipient as the organizer instead of “unknownorganizer@calendar.google.com” and 3) new “fromGmail” filters for both Events.list and Events.watch will be available. | Learn more about the Calendar API.


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains: 
Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).   

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What’s changing

Starting May 30, 2024, the Calendar API will distinguish events created from Gmail. New and existing events from Gmail that are scheduled for a future date will:

  • Appear with a new event Type “fromGmail” instead of “default”.
  • Include the email recipient as the organizer instead of “unknownorganizer@calendar.google.com”.
  • New “fromGmail” filters for both Events.list and Events.watch will be available.
In Google Calendar clients events from email may be rendered slightly differently to regular events and show a link back to the original email:



Google Calendar limits edits for events from email:



Additional details
If you’re using the Calendar API, we recommend the following to help avoid any disruptions in your applications:
  • Ensure that your code does not apply restricted updates to events with the type “fromGmail”.
    • Temporarily, updates on events with the type “fromGmail” are restricted to the properties reminders, colorId, visibility, status, and extendedProperties. Stay tuned to the Workspace updates blog for more information.
    • Review your code if it filters by eventType for Events.list or Events.watch. Filtering by eventType “default” will no longer return events extracted from emails.
Getting started

Rollout pace

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What’s changing 
Starting today, we’re introducing Gemini for Workspace usage reports in the Admin console. This report gives admins an overarching view of how Gemini is being used in their organization, specifically: 
  • Assigned Gemini licenses, 
  • Active Gemini users, 
  • And the number of users who are using Gemini over time.


Gemini usage reports in the Admin console


These reports will help admins understand how many users are using Gemini features and make informed decisions about expanding Gemini further within their organizations. We plan to introduce more reporting features over time, such as the ability to filter these reports by Organizational Units and Groups.


Additional details
Admins can access these reports via admin  console under Menu > Generative AI > Gemini reports. Visit the Help Center to learn more about reviewing Gemini usage in your organization.


Getting started
Rollout pace

Availability
  • Available for Google Workspace customers with the Gemini Business and Gemini Enterprise add-ons.
We plan to introduce Gemini reports for the Gemini Education and Gemini Premium add-ons in the coming weeks. Stay tuned to the Workspace Updates blog for more information. 
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What’s changing

Starting May 28, 2024, the organization name and department will be displayed on personal information cards and in the Contacts sidebar. This information provides helpful context about the people you’re interacting with and displaying this additional information will help you learn more about who you’re collaborating with, and more.



Getting started

  • Admins: 
    • Admins can populate user data via the Admin console or via the Admin SDK API with the list and update commands. You can also visit the Help Center to learn more about adding information to a user’s Directory profile. 
    • Important note: Some customers may have set both organization name and organization department for their users, where department includes the organization name. We have notified impacted customers via email, but we recommend that you check your settings and update your users’ organization department to prevent duplicate organization names from showing. You can do this via the Admin console or via the Admin SDK API with the list and update commands.

  • End users: End users: You can view this information within Google Contacts (contacts.google.com), while hovering over a user, or from the Contacts sidebar.

Rollout pace

Availability
  • Available for all Google Workspace customers
Resources
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What’s changing 
Last year, we announced in beta the ability to view and edit client-side encrypted Excel files with Google Sheets. Starting today, we’re rolling it out in general availability for select customers.



Additional details
With this release:
  • You can only view and edit .xslx Excel file types — additional Excel and tabular file types are not supported.
  • The maximum supported file size is 100MB.
  • The maximum number of cells that can be opened is 10 million.

As we continue to improve Office editing in encrypted Google Sheets, you may encounter incompatibilities for certain features. Some features are not displayed and/or editable, but will be preserved in the document and viewable in Microsoft Office. Other features may be lost or altered in the latest version of the file when it is edited in Google Sheets. You will see a notification within the document if editing will cause any features to be lost or altered.


Getting started

Rollout pace

Availability

Available for Google Workspace:
  • Enterprise Plus
  • Education Standard and Plus

Resources

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What’s changing
Drive log events provide admins with visibility into their organization’s user activity in Drive. Previously, download activity for files triggered by the use of Google Workspace APIs was not visible to admins as a Drive log event. 

Today, we’re adding audit logs for these API-based actions to the security investigation tool and the audit and investigation tool to expand upon an admin’s ability to identify, triage, and take action on security and privacy issues in their domain. 


Getting started 

Rollout pace
  • This feature is now available 


Availability
Available for Google Workspace: 
  • Business Starter, Standard, Plus 
  • Enterprise Standard, Plus 
  • Essentials Starter, Enterprise Essentials, Enterprise Essentials Plus 
  • Education Fundamentals, Standard, Plus, Teaching and Learning Upgrade 

Resources 
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2 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Expanding row limits in Connected Sheets for BigQuery 
Last year, we increased the maximum number of rows of results returned from BigQuery to 50,000 for pivot tables and data extracts. This week, we’re excited to announce this has been expanded to 100,000 rows for pivot tables and 500,000 rows for extracts (with a cell limit of 5 million). This will allow you to analyze even more results in Sheets from the petabytes of data in BigQuery. | Rolling out to Rapid Release and Scheduled Release domains now. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Learn more about analyzing & refreshing BigQuery data in Google Sheets using Connected Sheets, Google Sheets limitations, and getting started with BigQuery data in Google Sheets.

Custom text fields are now available for eSignature in Google Docs and Google Drive 
You can now input custom text fields when using eSignature. This gives you the flexibility to collect specific information as needed, including a phone number, job title, company name, and more. | Available to Google Workspace Individual users and other eligible Google Workspace customers who are on the eSignature alpha. | Rolling out to Rapid Release domains and Scheduled Release domains now. | Learn more about sending signature requests & signing documents with eSignature.




Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Filter, sort, and display your Google Meet hardware devices by product service status 
You can currently filter, sort, and display your Google Meet hardware devices by whether they are online, offline, or experiencing an application load-failure. This week, we’re expanding these parameters to include whether the Calendar and Jamboard services are turned OFF. | Learn more about filtering, sorting and displaying Meet hardware devices. 

Introducing adaptive audio in Google Meet: creating ad-hoc meeting spaces with multiple laptops 
With “adaptive audio,” you and your team can join Google Meet using multiple laptops in close proximity without awkward echos and audio feedback. | Learn more about adaptive audio in Google Meet. 

Send emails to spaces in Google Chat 
After a space manager generates an email address for a space, members (or anyone in your domain with the email address) can send or forward any email to that space. This provides a great way for teams to easily triage or discuss email content with stakeholders within the space. The email will appear as a clickable card showing a snippet of the email in the designated space. | Learn more about sending emails to spaces. 

Manage spaces at scale with new Chat API functionality 
We are pleased to announce the launch for additional features of Chat API via the Developer Preview Program, enabling space management at scale on behalf of admin users. These new features are available to all users currently enrolled in the Developer Preview Program. | Learn more about new Chat API functionality. 

Introducing Gemini offerings for Google Workspace for Education customers 
Beginning May 23, 2024, Google for Education customers will be able to leverage new and powerful ways of working, teaching and learning with Gemini for Google Workspace with two new paid add-ons. | Learn more about Gemini Education and Gemini Education Premium add-ons.

Expanding voice typing and automatic captions to additional browsers 
We’re expanding support for voice typing and captions features to additional browsers, such as Edge and Safari. When a user turns on voice typing or captions, the web browser controls the speech-to-text service, determines how speech is processed, and then sends text data to Google Docs and Google Slides. | Learn more about voice typing features in additional browsers.



Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains: 

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).   

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