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Quick launch summary
You can now enable Gmail IMAP and Gmail POP separately and enable access via IMAP on a per-app basis in the Admin console.




In addition to granularly allowing mail clients to sync via IMAP and/or POP, there’s also a new option to specify a list of OAuth IDs, which are the approved IMAP clients that your users are allowed to use. For example, you may choose to allow your users to use the default mail app on mobile devices and desktop computers. By default, all IMAP clients will be allowed unless this feature is explicitly enabled. Note that IMAP clients can only be restricted if they support OAuth.

Getting started
  • Admins: This feature will be OFF by default and can be enabled at the domain or organizational unit (OU) level. Visit the Help Center to learn more about turning IMAP options on or off for your organization.
  • End users: There is no end user setting for this feature. End users will only be able to use the allowlisted IMAP clients approved by admin.
Rollout pace
Availability
  • Available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus, as well as G Suite Basic, Business, Nonprofits, Education, and Enterprise for Education customers
  • Not available to Google Workspace Essentials customers
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What’s changing
  • If you’re using third-party video conferencing hardware with a third-party calendar service, you can now enable your users to join Meet video calls with just one click from the device.
  • If you’re using third-party video conferencing hardware with Google Calendar, you can now choose to have SIP meeting codes automatically added to new Calendar events.


Who’s impacted
Admins and end users
Why it’s important
Meet supports SIP URI—a common way to let video conferencing systems know how to join calls—but to date, many customers have found it difficult to use. With this launch, we’re giving admins the option to automatically add SIP join information to new third-party calendar events—thus making it easier for third-party hardware solutions to find and join Meet calls. If the hardware you use doesn’t have a calendar integration, we’ll automatically add SIP join information to new Calendar events. This should make it easier for users to join Meet calls on third-party video conferencing hardware.

Getting started
  • Admins: These features will be off by default. To take advantage of them, you need to download and install Pexip Infinity gateway and turn on Meet interoperability in the Admin console. You must then choose to use long meeting IDs. Visit the Help Center for instructions on how to use Meet with third-party video conferencing systems.
  • End users: There is no end user setting for these features. They will only work for users with interop enabled.
Rollout pace
  • This feature is available now for all domains.
Availability
  • Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, and Education Plus, as well as G Suite Basic, Business, and Nonprofits customers. A gateway license from Pexip or a Pexip partner is required for Meet interoperability.
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What’s changing 
Today we’re introducing Assured Controls for Google Workspace Enterprise Plus, an add-on that helps customers control cloud service provider access and attain their information governance goals. 


As part of the Assured Controls feature set, we’ll first roll out Access Management. Access Management enables customers to geographically limit Google staff support actions to U.S. Persons within our Support teams. At launch, Access Management will be limited to accesses that are covered by Access Transparency in Gmail, Google Calendar, Google Docs, Google Drive, Google Sheets, and Google Slides, and will only be supported in the U.S. region. To learn more, contact Google Support or your account representative.


Note that we do not access customer data for any reason other than those necessary to provide support services and fulfill our contractual and legal obligations. When Support access is warranted, Access Management helps customers geographically limit that access. 


For more information on this and other Google Workspace Security launches, see our Cloud Blog post and register for our upcoming Google Cloud Security Talk. 


Who’s impacted 
Admins only 


Why you’d use it 
Some customers in regulated industries, particularly the public sector, have specific requirements related to cloud service provider access to data in the course of customer support interactions. Access Management provides customers with the ability to geographically limit those Google staff support actions. 

As Assured Controls is available on Google Workspace’s native platform, you don’t need to move to a separate environment for access to these restriction capabilities. This can help reduce costs and complexity, while allowing your organization to benefit from the full set of advanced features that Google Workspace offers. 


Getting started 
  • Admins: Once you’ve purchased the Assured Controls add-on, you can assign licenses and manage the feature at Admin Console > Access Management. Users assigned the policy will have any data owned by them restricted to designated U.S. Persons within our support teams. Access Management is surfaced for logging in the Access Transparency logs. To learn more contact Google Support or your account representative 
  • End users: No end user impact. 



Rollout pace 
  • Contact your Google account representative to learn more about availability and timing. 
Availability 
  • Google Workspace Assured Controls is available as an add-on to Google Workspace Enterprise Plus customers only. For more information, contact your Google account representative. 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Education Fundamentals, and Education Plus, as well as G Suite Basic, Business, and Nonprofits customers 
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What’s changing 
Data regions for Google Workspace allows customers to choose a specific geographic location—in the U.S., in Europe, or globally distributed—for their covered data at rest to help meet organizational or compliance needs. We’re now extending data regions coverage to user indices for Google Drive, Docs, Sheets, and Slides for the U.S. data region. 

For more information on this and other Google Workspace Security launches, see our Cloud Blog post and register for our upcoming Google Cloud Security Talk. 


Who’s impacted 
Admins 


Why you’d use it 
Google Workspace’s globally distributed cloud infrastructure reduces latency and protects data with geo redundancy, so most organizations choose not to geo-restrict their data. If, however, your organization has preferences as to where its data is stored at rest, data regions can help you achieve your compliance goals.

Since launching data region controls in 2018, we’ve continued to make improvements, including the addition of new covered apps and data types in 2019 and expanded coverage and group-based admin controls in 2020. By expanding data regions coverage to Google Drive, Docs, Sheets, and Slides user indices, we hope to better support our customers’ data location preferences and give them great control. 




Getting started 
  • Admins: Data location is OFF by default and can be enabled at the group or OU level. However, when this launch is rolled out to your domain, Google Drive, Docs, Sheets, and Slides user indices will automatically be migrated to comply with existing U.S. data location policies you’ve set up. Visit the Help Center to learn more about how to choose a geographic location for your data. 
  • End users: No end user impact. 
Rollout pace 
Availability 
  • Available to Google Workspace Enterprise Plus and Education Plus customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, or Education Fundamentals, or G Suite Basic, Business, or Nonprofits customers 
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What’s changing
Over the next few weeks, we’ll begin making access to Google Workspace services from Google Assistant generally available to any customers with the “Search and Assistant” additional service enabled. This was previously available in beta.




Who’s impacted
Admins and end users
Why you’d use it
This will allow your users to more seamlessly get things done using just their voice—from asking what’s on their Calendar to joining meetings and sending emails on the go. Google Assistant will respond to voice commands for certain Google Calendar and Gmail functions and:
  • Let you know when your next meeting is
  • Create, cancel or reschedule a Calendar event
  • Send a note to event attendees via email
  • Dial into a meeting
  • Email a contact
Additional details
At launch, this service will initially only be available in English on personal mobile devices. Support for access on Nest smart speakers and smart displays is still in beta (you can sign up to participate).

Getting started
Rollout pace
Admin controls
Availability
  • Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, and Education Plus, as well as G Suite Basic, Business, and Nonprofits
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Quick launch summary
We’re giving teams and organizations more ways to connect and collaborate by adding Google Chat, Google Calendar, and Jamboard to Google Workspace Essentials, all included at no additional cost.

We know that different types of workers have different needs for communication and collaboration. We hope that, with the addition of these apps, Google Workspace Essentials customers will take advantage of new ways to communicate and collaborate by:

  • Using Chat to stay connected with your team and other stakeholders in your organization
  • Using Jamboard and Google Meet to conduct more immersive and engaging meetings
  • Using Calendar to schedule calls and team meetings

We’re also adding the ability for multiple teams within one domain to sign up for Google Workspace Essentials, even if other teams in their domain have previously signed up in the past.

Visit http://workspace.google.com/essentials to learn more about Google Workspace Essentials.

Getting started
Rollout pace
These features are available now.
Availability
  • These changes apply to Google Workspace Essentials customers only.
  • These changes are not relevant to Google Workspace Enterprise Essentials, Business Starter, Business Standard, Business Plus, Enterprise Standard, or Enterprise Plus, or G Suite Basic, Business, Education, Enterprise for Education, or Nonprofits customers.
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New updates
There are no new updates to share this week. Please see below for a recap of published announcements.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Improvements for locating new comments and important conversations in Google Docs
We’ve added two new ways that make it easier to find comments that require your attention and action in Google Docs on the web. New comment activity since the last time you viewed a document will be “badged” with a blue dot. Additionally, when you hover over the blue dot, you’ll see a “New” banner. | Learn more.


More options for sharing your availability in Google Calendar
We’re adding two new options in Calendar, which will help you better communicate your work availability to your colleagues. Specifically, you can create repeating out of office entries and split your working hours into multiple segments each day. | Learn more.


End a Google Meet video call for everyone at once
When a Google Workspace for Education Fundamentals or Education Plus host leaves their meeting, they can now choose to keep others on the call or to end the call instead, ejecting everyone else. | Available to Google Workspace for Education Fundamentals and Education Plus customers only. | Learn more.


Easily locate the source file for embedded Drive video and audio files in Google Slides
It’s now easier to find the original source file for Google Drive-stored video or audio files embedded in a Google Slides presentation. | Learn more.


Reminder: Ending support for IE11 for all Google Workspace apps on March 15
Last year, we announced that Google Workspace will officially stop supporting Internet Explorer 11 (IE11) on March 15, 2021. To avoid any possible disruptions in service, such as degraded performance or security vulnerabilities, please be sure to switch to a different browser before that date. | Learn more.


Let Google Calendar automatically book a replacement room for your events
If a room declines your event, Google Calendar can now find a similar room to replace it, automatically. | Available to Google Workspace Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, and Education Plus, as well as G Suite Basic, Business, and Nonprofits customers only. | Learn more.


Admin control for AppSheet now fully available
In December 2020, we announced the availability of an admin control for AppSheet in the Additional services section of the Admin console. This rollout of this control is now complete. | Learn more.

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

 

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What’s changing
If a room declines your event, Google Calendar can now find a similar room to replace it, automatically.

Who’s impacted
Admins and end users

Why you’d use it
In the past, when a room declined a Calendar meeting, your users may not have noticed until the last minute, leaving them and their guests without a room. This was especially common with recurring meetings, where a room may have declined on some dates but not others.

When this new feature is enabled, your users will save time and effort as Calendar automatically tries to find and book a replacement room that is a similar size, is in the same building, and has the same equipment.


Additional details 
The organizer and guests of the event will receive an email informing them of the newly booked room. Visit the Help Center for more information.




Getting started
  • Admins: This feature will be ON by default and can be disabled at the domain level by going to Admin console > Building and resources > Global Room Settings and deselecting “Automatic room replacement.”Please note that for this feature to work, the setting must be enabled and you must have structured resources added in the Admin console. Make sure your resources are all classified correctly to prevent incorrect room replacements.
  • End users: There is no end user setting for this feature. Visit the Help Center to learn more about automatic room replacement.



Rollout pace
Admin setting
Feature rollout
Availability
  • Available to Google Workspace Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, and Education Plus, as well as G Suite Basic, Business, and Nonprofits customers
  • Not available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Essentials, as well as G Suite Basic customers
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Last year, we announced that Google Workspace will officially stop supporting Internet Explorer 11 (IE11) on March 15, 2021. To avoid any possible disruptions in service, such as degraded performance or security vulnerabilities, please be sure to switch to a different browser before that date.

Getting started
  • Admins: We recommend you encourage IE11 users in your organization to switch to a supported browser as soon as possible.
  • End users: To prepare for this change, we recommend using a supported browser with Google Workspace.
Availability
  • Impacts Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus, as well as G Suite Basic, Business, Education, Enterprise for Education, and Nonprofits customers
Resources
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Quick launch summary It’s now easier to find the original source file for Google Drive-stored video or audio files embedded in a Google Slides presentation. Users can click the new ‘link to Drive’ button on an embedded video or audio file to quickly open the source file in Drive. This is useful for checking access on a file before sharing a presentation more broadly.

As announced last year, the Access checker in Slides will also check the permissions on embedded video and audio files when you first insert a Drive-stored file into a presentation and again when you share your presentation.

We hope these improvements make it easy for you to ensure collaborators and viewers have the proper permissions and visibility for all Drive-stored video and audio files embedded in a Slides presentation. 

Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: When editing a Google Slides presentation, click on an embedded Drive-stored video or audio or file and then click on the ‘link to Drive’ button to open the original Google Drive file.

Visit the Help Center to learn more about inserting or deleting images and videos in Slides. 

Rollout pace 
  • Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on February 24, 2021 
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days) for feature visibility starting on March 2, 2021 

Availability 
  • Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, and Education Plus, as well as G Suite Basic, Business, and Nonprofits customers 

Resources 
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