WorryFree Computers   »   [go: up one dir, main page]

Quick summary

For customers with less than 100 active users, you’ll now be able to see when you have recently deleted users in your organization on the “Users” card in the Admin console. If you click on the number shown, you can view a list of the recently deleted users and how many days are left until their data is permanently deleted. 

Previously, Admins would have to filter for recently deleted users on the User List page to review any users available for being restored — this update makes this important information more readily available for customers that primarily use the Admin console for user management. 





Additionally, for all customers, admins can now select “Recently deleted users” from the “More” menu on the User List page to quickly check whether there are any recently deleted users.




We hope these updates make it easier for Admins to stay informed about their recently deleted users and take action if needed such as restoring users to retain their accounts or transfer data to another account.


Getting started

Rollout pace

Availability
  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers

Resources

Labels: ,

Quick Summary 
Within the Google Voice settings, you can easily create rules for how incoming calls should be handled. These options allow you to route incoming calls in ways that are most efficient to your workflows and productivity, including granular settings for specific contacts. 


Specifically, you can now: 
  • Forward calls from specific contacts to your linked phone numbers or directly to voicemail, 
  • Opt to screen calls from specific contacts, 
  • Set custom voicemail greetings for specific contacts, 
  • Apply rules for all your contacts or specific groups within your contacts 



Getting started 

Rollout pace 
Availability 
  • Available to all Google Voice users.

Resources 
Labels: ,

New updates

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers.


The filmstrip in Google Slides is now collapsable

In Google Slides, editors can now collapse or expand the filmstrip as needed. Collapsing the filmstrip expands the current slide view for more focused editing. You can expand the filmstrip when you need to view, navigate to, and edit the other slides in your presentation. 




Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Prevent unwanted invitations from being added to your calendar
We've improved the "Automatically add invitations" setting to help prevent unwanted invitations from being added to your calendar. You can choose to either: always have invitations automatically added or only have them automatically added if you have RSVP’d in the email event invitation. | Learn more here.





Easily see which account you’re currently using in Google Calendar on mobile
We’ve added account profile pictures in the top corner of Google Calendar on mobile so you can confidently tell which account you’re currently using and easily toggle between accounts. | Learn more.





Automatically move breakout room participants back to the original meeting
Google Meet costs and co-hosts can now automatically move break out room participants back to the main meeting room. Additionally, we’ve added better visual indicators for breakout room participants to indicate this movement. | Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Nonprofits and Education Plus as well as G Suite Business customers. | Learn more.





Use your Google Meet hardware-connected displays as digital signage
Admins have several new options to control how screen savers are displayed on their Google Meet hardware devices. | Learn more.


Expanded occupancy detection capabilities for Google Meet hardware devices
We’ve significantly expanded our occupancy detection capabilities on Google Meet hardware devices beyond Series One devices. Additionally, we have made improvements to the Room insights dashboard in the Admin console. | Learn more.




Configure member restrictions for groups, now generally available
In October 2021, we announced an open beta for group level controls that allow admins and end users who are group owners to restrict group memberships based on internal or external members and member type. This feature is now generally available. | Learn more.



Making dynamic groups more powerful with custom user attributes and OrgUnit queries
We’re further expanding the functionality of dynamic groups: dynamic groups can now be defined by querying custom user attributes and can also be defined based on users’ membership in Organizational Units (OUs). | Available to Google Workspace Enterprise Standard, Enterprise Plus, and Education Plus customers. | Learn more.


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Labels: , , , ,

What’s changing 
Google Groups are a convenient way for Workspaces users to collaborate and a powerful tool for admins to apply consistent security and access policies to sets of users or devices. Dynamic groups further enhance this functionality by allowing group membership to be automatically updated based on parameters such as location, department, or job title. 

Today we are further extending the functionality of dynamic groups in two important ways: 
  • First, dynamic groups can now be defined by querying custom user attributes. This functionality is available as an open beta (no sign up required). 
  • Second, dynamic groups can also be defined based on users’ membership in Organizational Units (OUs). This feature is now generally available. 

Who’s impacted 
Admins only 


Why you’d use it 
Dynamic groups can be used for email distribution lists, access control, group based policy, and more. Compared to regular Google Groups they have the added benefit that memberships are automatically kept up-to-date. Automating membership management increases security, reduces errors, and alleviates user frustration while minimizing the burden on admins. 

These new features expand the utility of dynamic groups for organizations that take advantage of custom user attributes and organizational units. They can further tailor dynamic groups to meet the specific needs of their organization. For example these organizations could now: 
  • Create a dynamic group for all users of a subsidiary (an organizational unit) based in a particular city or state. 
  • Create a dynamic group with all users with a custom attribute of a “job_skill” or “speciality”. 

Getting started 
  • Admins: To take advantage of this new dynamic group functionality, you will need to have already defined custom user fields or organizational units. 
    • Once this is in place you can test membership queries and then create / update dynamic groups to take advantage of them. 
      • To query a customer attribute “EmployeeNumber” (based on this sample schema): user.custom_schemas.employmentData.EmployeeNumber == '123456789' 
      • To query all direct members of an organizational unit: user.org_unit_id==orgUnitId('03ph8a2z1enx4lx') 
      • To query all direct and indirect members of an organizational unit: user.org_units.exists(org_unit, org_unit.org_unit_id==orgUnitId('03ph8a2z1khexns')) 
  • End users: Not available to end users. 
Rollout pace 
  • Custom user attribute queries are available now for all users in open beta (no sign up required) 
  • Organizational unit based dynamic group queries are now generally available for all users. 
Availability 
  • Available to Google Workspace Enterprise Standard, Enterprise Plus, and Education Plus customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business customers 
Resources 
Labels: , , , ,

Quick launch summary

In October 2021, we announced an open beta for group level controls that allow admins and end users who are group owners to restrict group memberships based on internal or external members and member type (service account, user, group). This feature is now generally available.

Member restrictions allow admins and end users who are group owners to limit group inclusion in several important ways:

  • Restrict group membership to only Internal or external members of an organization
  • Restrict by Member type - e.g. service accounts, users, and other groups.

The Cloud Identity Groups Memberships API can be used to check the state of memberships, which makes finding violating memberships easier

See the original announcement for more information.


Getting started


Rollout pace


Availability

  • Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Plus, and Cloud Identity Premium customers
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business customers


Resources


What’s changing 

We’re significantly expanding our occupancy detection capabilities on Google Meet hardware devices beyond Series One devices. When enabled:  

  • Occupancy counting will now be supported on all qualified cameras.
    • Note: We’re aware of an ongoing, unrelated issue with the Logitech PTZ Pro 2 camera. Admins may want to avoid enabling occupancy detection on devices with these cameras until this is resolved.
  • Occupancy counting will now also be available on unsupported cameras (though this is not officially supported).

Additionally, we have streamlined the Room insights dashboard in the Admin console. Admins can now access new data visualizations about: 

  • Room usage, based on actual occupancy data and room capacity
  • Device usage, based on whether the Google Meet hardware in the room was in a call

See below for more information.


Who’s impacted

Admins


Why it’s important

Previously, occupancy counting support was only available on the Series One Smart Camera and the Series One Smart Camera XL. This update expands this capability to a greater number of cameras in your fleet, giving you a more complete look at room usage when enabled.


The updated Room insights dashboard makes it easier for admins to access the data and insights needed for space-planning, especially to support social-distancing protocols, and device purchasing decisions. We’ve added separate graphs for booked and unbooked periods of time. These graphs can help admins gauge room and device usage during times when rooms are scheduled for use versus times when they haven’t actually been booked (i.e., impromptu meetings).


These insights can help admins answer questions about how users in their organization are using rooms and devices in their fleet, such as:

  • What percentage of the rooms in my office are consistently over capacity?
  • Which room and buildings are being booked and occupied most often?
  • Are users being detected in rooms when they’re not booked?
  • Do I need to break up some of my underutilized high-capacity rooms into smaller rooms?
  • What percentage of meetings make use of the Google Meet hardware device?  
  • Are rooms with Google Meet hardware devices booked / occupied more often than rooms without?
  • Do I need more Google Meet hardware devices?

Visit the Help Center article to learn more about the updated Room insights dashboard experience.


Additional details
When enabling occupancy counting on unsupported cameras, we encourage admins to consult the manufacturer’s documentation about the performance characteristics of the camera.  In general, we recommend that admins test this feature on unsupported cameras before enabling it widely across their fleet.

Note that occupancy detection still requires cameras to be connected to a supported device. Devices that have reached end-of-life will not support occupancy detection.


Getting started
Admins:
  • Occupancy detection is an opt-in feature at the individual device level.  To turn on occupancy detection, you can do so individually from the Device Detail page, or from the Device List page for up to 50 devices at a time by selecting them and using the bulk action. Visit the Help Center to learn more about enabling occupancy detection.
  • Room insights privileges are required to access the Room insights dashboard in the Admin console at Buildings and resources > Room insights dashboard. Visit the Help Center to learn more about assigning Room insights privileges and tracking room and device usage with Meet hardware.
  • End Users: There is no end user impact.
Rollout pace
Expanded occupancy detection support:

Updated Room insights dashboard
Availability
Occupancy detection
  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers

Room insights dashboard
  • Available to Google Workspace  Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Frontline, and Nonprofits, as well as G Suite Basic and Business customers
  • Not available to Google Workspace Essentials customers

Resources

Labels: , , ,

What’s changing 

We’re giving admins more control over how screen savers are displayed on their Google Meet hardware devices, allowing them to use their displays as digital signage. Specifically, admins can now set:

  • Any publicly accessible URL to display when devices are not in use,
  • Number of  minutes of inactivity before screen saver shows,
  • How soon prior to the next meeting screen saver is dismissed.

Who’s impacted

Admins


Why it’s important

This update allows you to customize the content your Google Meet hardware devices display while not in use. For instance, you can use this feature to display corporate signage or publish slides to the web and make them publicly accessible to share customized content across your hardware fleet. Please note that screen savers are not interactive—tapping your touch controller or using the remote will cause the screen saver to be dismissed, and the device will return to displaying the agenda on the homepage.


Additional details

In some cases, this feature can conflict with the power-saving feature on your Meet hardware devices.  To ensure that your custom screen saver is visible, be sure to set displays as active during working hours in the organizational unit you’re targeting. Visit the Help Center article to learn more about displaying custom screen saver images.


Getting started

  • Admins: 
    • This feature will be OFF by default and can be configured at the organizational unit level in the Admin console at Devices > Google Meet hardware > Settings > Device Settings. Visit the Help Center to learn more about displaying custom screen saver images.

    • Please note: If no action is taken, your Google Meet hardware fleet will continue to default to displaying the Google Meet logo screensaver after 120 minutes of inactivity and will be dismissed 10 minutes prior to the next meeting.
  • End users: There is no action required.
    Rollout pace

    Availability
    • Available to all Google Workspace customers, as well as G Suite Basic and Business customers with Google Meet hardware devices


    Resources

    Labels: , , ,

    What’s changing

    We’re introducing several improvements for breakout rooms in Google Meet. These improvements include:

    • The ability for meeting hosts and co-hosts to automatically move participants back to the main meeting room once breakout rooms end.
    • Better visual indicators for breakout room participants to indicate this movement.

    See below for more information.


    Who’s impacted
    End users



    Why it’s important
    In 2020, we introduced breakout rooms for Google Meet, which allows meeting hosts and co-hosts to split larger meetings into smaller groups for discussion or group work. We’ve heard from our customers that they need more controls to easily and effectively manage breakout rooms. 




    Breakout room participants will see a banner with a countdown indicating when they’ll be moved back to the main meeting room. 



    We’ve added better indicators confirming participants have been moved back to the main meeting room. Additionally, cameras and microphones will be turned off when participants are automatically moved back into the main meeting — participants can re-enable them once they’re ready.



    Getting started

    Rollout pace

    Availability
    • Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Nonprofits and Education Plus as well as G Suite Business customers
    • Not available to Google Workspace Business Starter and Education Fundamentals, as well as G Suite Basic customers
    Note: We expect this feature to be available for the Teaching and Learning upgrade in April 2022. We will provide an update on the Workspace Updates Blog.

    Resources





    Labels: , ,

    Quick launch summary
    We’ve added account profile pictures in the top corner of Google Calendar on mobile so you can confidently tell which account you’re currently using and easily toggle between accounts.

    See your account profile picture in the top right corner



    This visual cue will also make it easier to tell what account you’re creating an event under in Calendar on your Android and iOS device.

    Clicking the profile picture will allow you to switch between enabled accounts, just as you do in other Google apps.

    Toggle between accounts by clicking on the profile picture



    Note that you will still be able to see events for all accounts you’re logged into, or any other calendar account you added.

    The account you’re active in will always be listed at the top of the accounts in the overflow menu.

    See all accounts in the overflow menu



    Getting started

    Rollout pace
    Availability
    • Available to all Google Workspace customers, as well as G Suite Basic and Business customers. Also available to users with personal Google Accounts.

    Resources
    Labels: , ,

    Quick launch summary 
    When a Google Drive file is identified as violating Google's Terms of Service or program policies, it may be restricted. When it’s restricted, you may see a flag next to the filename, you won’t be able to share it, and your file will no longer be publicly accessible, even to people who have the link. 


    Now, the owner of the item in Google Drive will receive an email notifying them of the action taken, and alerting them of how to request a review of the restriction if they think it is a mistake. For items in shared drives, the shared drive manager will receive the notification


    This will help ensure owners of Google Drive items are fully informed about the status of their content, while also helping to ensure that users are protected from abusive content. 


    Getting started 
    • Admins: There is no admin control for this feature. 
    • End users: If a user has a file that violates Drive policies, they will receive an email with details and potential actions they can take to request a review. 
    An example email that would be sent when content is in violation of Drive policies 



    Rollout pace 
    Availability 
    • Available to all Google Workspace customers, as well as G Suite Basic and Business customers 
    Resources 
    Labels: , ,