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What’s changing 
Earlier this year, we introduced a new, integrated view for Gmail, making it easy to move between critical applications like Gmail, Chat and Meet in one unified location. We’d like to share some additional updates regarding the rollout of this feature.


Beginning today, we are rolling out the opt-out experience to a segment of Gmail users. This means that select users will see the new Gmail experience by default, but they will still have the option to revert to classic Gmail via the settings menu. As we continue to roll out this new experience, the new Gmail view will also continue to be available for users who want to enable it via Quick settings. 


As always, we will carefully monitor and address feedback from users during this rollout period and in the future.


Who’s impacted 
End users 


Why it matters 
When enabled, the new navigation menu allows you to easily switch between your inbox, important conversations, and join meetings without having to switch between tabs or open a new window. We hope this new experience makes it easier for you to stay on top of what’s important and get work done faster in a single, focused location. 


We’d like to note that the new experience will vary based on your Google Workspace edition. Specifically, if you only have Gmail, you will continue to have a Gmail-only configuration in the new navigation: 



The new Gmail view for users with Gmail only


Users who use Gmail, Chat and Meet, can specify which apps they would like included in their new view by customizing their apps in quick settings. They also have the option to use a Gmail-only configuration. 




Additional details 
Additionally, you’ll notice the new navigation now features Material You, our updated, fresh look and feel for your Google apps. See here for more information about Material You.



Getting started

Rollout

Availability

  • Available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Frontline, and Nonprofits, as well as G Suite Basic and Business customers
  • Also available to users with personal Google accounts, as well as Google Workspace Individual users.
  • Not available to Google Workspace Essentials customers

Resources



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Quick summary 
In Google Meet, you can now see participants who were invited to the meeting but have yet to join the call. These participants can be found under the “Also invited” heading. Additionally, you’ll also be able to see the RSVP status of everyone on the invite, including “optional” attendees and RSVP notes. 




From here, you can reach out to those users via Chat to confirm whether they will be joining directly from Meet, eliminating the need to open additional tabs or switch to another app. 




We hope this feature makes it easier for you to start meetings more efficiently by quickly determining who has not joined and sending them a nudge via Chat directly from Meet. 


Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: For users in eligible Google Workspace editions, this feature will be available by default for Meet calls with a Calendar event. 

Rollout pace 

Availability 
  • Available to Google Workspace Enterprise Standard, Enterprise Plus, Business Starter, Business Standard, Business Plus, Education Fundamentals, Education Standard, the Teaching & Learning Upgrade, Education Plus, Non profit customers, and legacy G Suite Basic and Business customers 
  • Not available to Google Workspace Essentials, Enterprise Essentials, Individual customers and users with personal Google Accounts. 
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Quick summary
In addition to new options for styling fonts, rich text formatting is now available in Google Forms, enabling you to customize and add emphasis to your forms. This highly requested feature allows you to use bolding, underlining, italicizing, hyperlinks, and lists in titles, question titles, and descriptions. 

Rich text formatting in Google Forms titles and descriptions_v2



Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: To access rich text formatting, create a Form > add or edit text > select the desired formatting option. Visit the Help Center to learn more about formatting text in your form. 

Rollout pace 

Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts 

Resources 
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What’s changing
In 2019, we announced Office editing to make it easier to work with Microsoft Office files in Google Docs, Sheets, and Slides and launched better features allowing you to work anywhere with Google Docs, Sheets, and Slides in offline mode. Starting today, you can work offline with Microsoft Office files on your desktop. 


Who’s impacted 
End users 


Why you’d use it 
This feature brings the collaboration benefits of Google Workspace to Microsoft Office files. At times when your device is offline, you’re now able to edit, comment, and collaborate on Office files using Docs, Sheets, and Slides. Any changes made to files while offline will then sync to Drive once you are connected again. 


Additional details
This change only applies to files that have already been opened in Office editing mode. 


Getting started 
Rollout pace 
Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts 
Resources Roadmap 
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New updates 
Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all legacy Google Workspace and G Suite customers. 


Frictionless sharing across Google Drive, Docs, Sheets, and Slides 
In the effort to make collaboration simpler for users, we've introduced a new sharing experience in Workspace. Now, when you click the "Share" button in the top-right corner of your file, you'll see a streamlined design that makes it easier to share files with others and/or specific groups of people in your organizations, control whether your file is searchable to groups with access, and to copy the file link. | Learn more. 

new-sharing-experience

Previous announcements 

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details. 



Data Loss Prevention for Drive helps protect sensitive data when users upload files to external Google Forms, now generally available 
Users can now respond to external forms that contain file upload questions, while also helping to prevent the leak of sensitive and confidential information. | Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, and Education Plus customers. | Learn more. 


New options for styling fonts in Google Forms 
We’ve added additional font style and sizing options, and the ability to customize header, subheader, and body text separately in Google Forms. | Learn more. 


Adjust spacing between content in Sites using new density theme setting 
Site editors can now adjust the spacing between the content on their site with a custom theme setting that offers Compact, Cozy, or Comfortable spacing options. | Learn more. 


Easily print your Tasks List 
You can now print personal and Chat spaces Task lists on web, making it easier for you to track assigned items offline or plan with pen and paper if that’s your preference. | Learn more. 


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

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Quick summary
You can now print personal and Chat spaces Task lists on web. We hope this makes it easier for you to track assigned items offline or plan with pen and paper if that’s your preference. 

print task list

Getting started 

Rollout pace 

Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts 

Resources 
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Quick summary
Site editors using new Google Sites can now adjust the spacing between the content on their site with a custom theme setting that offers Compact, Cozy, or Comfortable spacing options. By default, all newly created sites will start with the Comfortable setting. 

We hope this highly requested feature provides you with more visual control over your site, especially for complex sites with a lot of content. 

Adjust the visual density setting in Sites

Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: In a new Site, navigate to Themes > Custom > Edit > Spacing > Density. Visit the Help Center to learn more about creating a custom theme. 
Rollout pace 
Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google accounts 
Resources 
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What’s changing 
We’re adding additional font style and sizing options, and the ability to customize header, subheader, and body text separately in Google Forms. 



Who’s impacted 
End users 


Why it matters 
This highly requested feature allows you to easily change the look and feel of your forms. You can use different typefaces and sizes for different parts of your form. 


Getting started 

Rollout pace 

Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts 

Resources 
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Quick summary 
In April, we announced a beta that allows users to respond to external forms that contain file upload questions, while also helping to prevent the leak of sensitive and confidential information. 

This feature is now generally available and will apply your domain’s existing Data Loss Prevention (DLP) for Drive policies to files that your users submit to Google Forms, without creating new rules or updating any existing ones. 

dlp-file-uploads-to-external-forms

Getting started 
  • Admins: 
    • DLP for Drive rules defined for your domain will be applied to files submitted to file upload questions in Google Forms outside your domain. 
    • If you are not using DLP for Drive, you can create DLP rules at the domain, OU, or group level in the Admin console under Security > Data protection. You can apply block, warn or audit actions. Visit the Help Center to learn more about turning Workspace DLP on for your organization. 
  • End users: 
    • End users can respond to forms as usual, but can now respond to forms outside their domain, including forms that have file upload questions. 
    •  If a form violates DLP for Drive rules for their domain, end users may see warnings or be blocked from submitting. 
Rollout pace  

Availability 
  • Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, and Education Plus customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Frontline, the Teaching and Learning Upgrade, and Nonprofits, as well as legacy G Suite Basic and Business customers 
  • Not available to users with personal Google Accounts 
Resources  
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New updates
There are no new updates to share this week. Please see below for a recap of published announcements. 

Previous announcements 

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Improved email notifications for Google Calendar invites 
We’ve refreshed the layout of emails sent by Google Calendar to make key event details more accessible and useful. | Learn more. 

De-reverberation available for Google Meet 
Google Meet will now remove reverberations from sound recorded by your microphone. This automatically filters out echos created by spaces with hard surfaces, such as a basement or a kitchen, helping to ensure optimal audio quality. | Available to Google Workspace Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Plus, the Teaching and Learning upgrade, and Frontline customers only. | Learn more. 

VirusTotal integration with the security investigation tool provides deeper insight into Chrome events 
You can now use VirusTotal to view deeper insights on Chrome log events in the Security Investigation Tool. | Available to Google Workspace Enterprise Plus, Education Standard, and Education Plus customers only. | Learn more. 

Manage Google Voice call recording options for your organization 
Admins can set Google Voice call recording options (automatic or manual) for any organizational unit or group in their organization. | Automatic voice recording is available to all Google Voice Premier customers. On-demand voice recording is available to all Google Voice Premier and Standard customers. | Learn more. 

Improved experience for removing participants from Google Meet calls 
We’ve updated the user experience for removing participants from a meeting in Google Meet. When a host or co-host removes a participant from a call, they are prompted with additional actions: remove the user from the call, fill out an additional abuse report, and/or block the user from rejoining. | Learn more. 

Export search results to .CSV files from the security investigation tool 
Admins can now download log event data from the security investigation tool as a .CSV file. This will allow admins to further analyze data outside of the tool. | Learn more. 

Picture-in-Picture and multi-pinning available for Google Meet in Chrome 
We’re bringing picture-in-picture to Google Meet to Chrome browsers on the web. You’ll be able to see up to four video tiles of meeting attendees in a floating window on top of other applications. | Learn more.  


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

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