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What’s changing 
You can now leverage Miro, a third party online whiteboarding app, for ideating and problem solving as a group in Google Meet. With this integration in Google Meet, you can seamlessly collaborate on a Miro board together during a call with powerful tools and templates, such as brainstorming with digital sticky notes and planning agile workflows, for more aligned and innovative teamwork. Visit the Cloud Blog for more information on the Google Meet and Miro integration.




This integration is available when using Google Meet on Chrome or Microsoft Edge at this time. 


Who’s impacted 
Admins and end users 


Why you’d use it 
You now have Miro’s vast offering of drawing tools, templates, comments, and other helpful features directly accessible from Google Meet. This integration will make it easier to foster collaboration and participation from all meeting participants, regardless of location, in real-time or asynchronously. 

Getting started 

Rollout pace 

Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts 
  • Not available to users with a Google Family Link Account or users under the age of 18. 

Resources 
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Quick summary 
The appointment scheduling feature allows people to share their availability via a booking page, which can be used by external stakeholders, clients, and partners to schedule a meeting. 


Starting today, we’re making it easier to share appointment schedules on web and mobile through a new Share button. This update allows appointment hosts to copy a short link to all appointment schedules or a specific booking page, and add HTML to embed a booking page on their website. 

web sharing

Getting started
Castro consulting


Example of an embedded booking page on an external website

Rollout pace 

Availability 
  • Available to Google Workspace Individual, Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, and Nonprofits customers 
  • Not available to Google Workspace Essentials, Business Starter, Frontline, as well as legacy G Suite Basic and Business customers 
  • Not available to users with personal Google Accounts 
Resources Roadmap 

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What’s changing

For select Google Workspace editions, admins can establish data loss prevention (DLP) rules for Google Chat that can help protect sensitive data from getting to unauthorized users. This feature is now available as an open beta, which means admins can use it without enrolling in a specific beta program.


Data loss prevention rules for Chat in the Admin console



End user experience on web

End user experience on mobile







Who’s impacted
Admins and end users


Why it’s important
Data leaks, whether accidental or malicious, are a top concern for our customers. Data protection rules for Chat help admins and security experts build a stronger framework around sensitive data to prevent personal  or proprietary information from ending up in the wrong hands.


Admins can selectively apply data protection rules to: 
  • Messages in groups, spaces, and/or direct messages
  • Messages between internal and/or external participants
  • Message text and/or attachments


Once DLP rules are applied, messages and files in relevant conversations will automatically be scanned for sensitive information. Users will be notified about potential data loss, preventing it from leaving the organization accidentally or on purpose. Admins can configure the action to be taken in response to sensitive data being detected, such as: block from sending, warn before sending, and log for audit in the future.


Admins can configure these options to best fit the needs of their organization. If admins opt to log these events, they can be accessed in the Security Investigation Tool. This allows admins to do a comprehensive investigation and identify the reason for each incident and make adjustments to data protection policies as necessary.


Getting started
  • Admins: 
    • This feature will be OFF by default and can be enabled at the domain, OU, or group level. You can create DLP rules in the Admin console under Security > Data Protection.
      • Note: You can modify existing DLP rules for Drive and Chrome to also apply to Chat.
    • Visit the Help Center to learn more about turning data loss prevention in Chat on for your organization.
Rollout pace

Availability
  • Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, and the Teaching & Learning upgrade customers.
  • DLP rules for Drive are also available for Cloud Identity Premium users who are licensed for Workspace editions with Drive audit log. Visit the Help Center for more information.
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers

Resources

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Quick summary 
For select Google Workspace editions, admin can now trigger an on demand sync between Apple DEP and Google Mobile Device Management (MDM) servers for company owned devices. Additionally, they will also be able to see when this sync was last triggered. 


While this sync takes place automatically once every several hours, admins can now request this sync on demand for time sensitive needs. For example, admins can use this option to start a sync immediately for sensitive inventory changes on Apple devices. 

The “Sync DEP Devices” option in the Admin console under Devices > Mobile and endpoints > iOS Settings > Apple certificates.


Getting started 

Rollout pace 
Availability 
  • Available to Google Workspace Enterprise Standard, Enterprise Plus, and Cloud Identity Premium customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Fundamentals,Frontline, and Nonprofits, Cloud Identity Free, or G Suite Basic and Business customers 

Resources 
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New updates
Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers. 


Rollout for visual updates in Gmail has resumed 
In October 2021, we announced several improvements for the To, Cc, and Bcc fields in Gmail. Shortly thereafter, we paused rollout to work on performance improvements. Beginning today, these features will resume rolling out slowly — we anticipate to be complete by the end of September 2022. | Learn more. 



Previous announcements 

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Space Managers can change access to new and existing spaces in Google Chat 
Space Managers can change access to new and existing spaces by making them either ‘Restricted’ or ‘Discoverable’ for a select group of people in their organization as the conversation evolves. | Learn more. 


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

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Quick summary
Earlier in the year, we announced the ability to share spaces more broadly by allowing specific audiences in your organization to join spaces via a link. Starting today, Space Managers can change access to new and existing spaces by making them either ‘Restricted’ or ‘Discoverable’ for a select group of people in their organization as the conversation evolves. 

This update eliminates the need to create new spaces in order for them to be shareable and discoverable, and also helps to ensure the spaces can be updated with the right access. 

[WSU] Discoverable Spaces - Mutability - v3


Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: Only Space managers can change access to new and existing spaces by navigating to "View Members" in the in-space header drop-down > Space access section > update access. Visit the Help Center to learn more about using Spaces in Google Workspace. 
Rollout pace 

Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Not available to users with personal Google Accounts
Resources 
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New updates
Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers. 


Drag out from Keep 
You can now effortlessly insert images saved in your Keep notes into other apps by dragging them out from the image carousel on Android devices. | Learn more. 
Drag out from Keep


Previous announcements 

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Offline syncing available for opened Microsoft Office documents 
You can now work offline with Microsoft Office files on your desktop. | Learn more. 


Rich text formatting in Google Forms titles and descriptions 
In addition to new options for styling fonts, rich text formatting is now available in Google Forms, enabling you to customize and add emphasis to your forms. | Learn more. 


Start meetings more efficiently with the Calendar guest list in Google Meet 
In Google Meet, you can now see participants who were invited to the meeting but have yet to join the call. | Available to Google Workspace Enterprise Standard, Enterprise Plus, Business Starter, Business Standard, Business Plus, Education Fundamentals, Education Standard, the Teaching & Learning Upgrade, Education Plus, Non profit customers, and legacy G Suite Basic and Business customers only. | Learn more. 


Updated timeline for the new integrated view for Gmail 
We’ve rolled out the opt-out experience to a segment of Gmail users. This means that select users will see the new Gmail experience by default, but they will still have the option to revert to classic Gmail via the settings menu. | Learn more. 


New security alerts for highly sensitive changes to Google Workspace configurations 
In the Alert Center, admins will now be notified of select critical and sensitive changes made to their Google Workspace configurations. | Learn more. 


Synchronize client-side encrypted files with Google Drive for Desktop on Windows and Mac OS 
Admins can update their client-side encryption configurations to include Drive for Desktop. When enabled, users can synchronize their Google Drive, Docs, Sheets, and Slides files with Drive for Desktop on Windows & Mac OS devices. | Encrypt and upload local files is available to Google Workspace Enterprise Plus, Education Standard and Education Plus customers only. | Learn more. 


Easily share profile links via Contacts 
Every contact with a Workspace email now has a new profile link that is easy to copy, share, and send within an organization. | Learn more. 


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

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Quick summary
In 2021, we introduced a new Google Contacts (contacts.google.com) experience that provides rich information about your colleagues and stakeholders. Starting today, every contact with a Workspace email has a new profile link that is easy to copy, share, and send within an organization. This new profile link helps everyone in your organization get in touch and stay connected. 

shareable profile links


Getting started 
  • Admins: 
  • End users: 
    • Once available, access “Copy profile link” by one of two ways: 
      • In the detailed view for a contact, select the "3-dot-menu" and click the "Copy profile link" button. 
      • In a contact list view (e.g. contacts.google.com), select the "3-dot-menu" for a contact row and click the "Copy profile link" button. 
    • You can also enter "contacts.google.com/emailaddress" into the web browser address bar to look for a person in your organization. Email formats include: jane.smith@domain.com, jane.smith@domain, and jane.smith. 
Rollout pace 
  • Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on June 30, 2022, with anticipated completion by July 18, 2022. Due to the staggered nature of this rollout, end users may be able to copy profile links from their browser address bar before having access to the "Copy profile link" button.

Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Not available to users with personal Google Accounts 
Resources 
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Quick summary 
Admins for select Google Workspace editions can update their client-side encryption configurations to include Drive for Desktop. When enabled, users can synchronize their Google Drive, Docs, Sheets, and Slides files with Drive for Desktop on Windows & Mac OS devices. Synced, encrypted files will appear as shortcuts on Windows and symbolic links on Mac OS.




Support for Mac OS users on File Provider will be introduced in a future release — we will provide an update on the Workspace Updates blog at that time.


Additionally, this also allows client-side encryption users in your domain to encrypt and upload local files to Google Drive.


Getting started 

Rollout pace 

Availability 
Synchronize encrypted files 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
 Encrypt and upload local files 

  • Available to Google Workspace Enterprise Plus, Education Standard and Education Plus customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Fundamentals, Education Teaching & Learning Upgrade, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers 
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What’s changing 
In the Alert Center, admins will now be notified of select critical and sensitive changes made to their Google Workspace configurations. Specifically, we will issue an alert when any of the following events are surfaced in the audit log: 
  • Changes to the primary admin 
  • SSO profile added: when a third-party SSO profile has been added and enabled for your organization. 
  • SSO profile updated: when a third-party SSO profile has been updated for your organization. 
  • SSO profile deleted: when a third-party SSO profile has been deleted for your organization. 
  • Password reset for super admins: when a password was reset for a super admin account. 

We plan to introduce alerts for more high risk actions over time — we will provide updates here once available. 





Who’s impacted 
Admins 


Why it’s important 
These additional intelligent alerts will closely monitor several sensitive actions, making it easier for admins to stay on top of high risk changes to their environment and potentially malicious actions being taken by bad actors. 


For each alert, admins and super admins will receive an email notification with key information regarding the event. Once the alert is received, admins can use the security investigation tool to further investigate the incident. 

Getting started 

Rollout pace 

Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 

Resources 
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