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What’s changing
In 2018, we launched the Content manager role, making it easier to manage files in shared drives. Currently, content managers have the ability to edit, reorganize, and delete shared drive content, but they cannot share folders in shared drives. 

Starting today, admins will see a new shared drive setting that can be enabled or disabled to give content managers the ability to share folders in shared drives. 

In February 2023, all content managers will have the ability to share folders by default. If you’d like this feature to remain off for end users, disable the setting now. 


Who’s impacted 
Admins and end users 


Why it matters 
Enabling content managers to share folders is a highly requested feature that will help organizations better manage access to their data. 


Additional details 
We will provide an update in February 2023 with the exact date that all content managers will have the ability to share folders by default. 


Getting started 
  • Admins: 
    • This setting is currently ON by default. To disable the setting for content managers to share folders, go to the "Sharing settings" in the Drive and Docs section of the Admin Console > scroll to the "Shared drive creation" section > change the "Allow content managers to share folders" setting to OFF. 
      • Note: If enabled, Content managers will be able to share folders starting in February 2023. 
    • Visit the Help Center to learn more about managing shared drives as an admin. 
  • End users: If enabled by your admin, content managers can share folders starting February 2023. Visit the Help Center to learn more about shared drives. 
Rollout pace 
Admin controls: 
End user setting: 
Availability 
  • Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, the Teaching and Learning Upgrade, and Nonprofits, as well as legacy G Suite Business customers 
  • Not available to Google Workspace Business Starter, Frontline, and legacy G Suite Basic customers 
  • Not available to users with personal Google Accounts 
Resources 
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What’s changing 
In 2020, we released several data exfiltration protections for iOS devices. Today, we’re announcing the next set of enhancements for data exfiltration protections for iOS. We’re expanding these security controls to give admins more ways to protect sensitive company data on iOS devices. 


Admins can now turn the following actions on or off for Google Workspace data: 
  • Copying Google Workspace files and data to personal apps 
  • Sharing Google Workspace data to personal accounts via AirDrop and the iOS share sheet 
  • Air Printing Google Workspace files 
  • Saving Google Workspace items to files with the iOS share sheet 
  • Saving Google Workspace images/videos to iOS photos 
  • Assigning items from Google Workspace to Contacts with the iOS share sheet. 

Who’s impacted 
Admins and end users 


Why it’s important 
This is the next step in ensuring we continue to enhance data protections for Google Workspace data and how that information is stored, shared, and used across the iOS devices within your organization. Similar protections are already available on Android devices through Work Profiles. 


Getting started 
  • Admins: These settings can also apply to any OU level throughout the organization, to scale your policy settings to any iOS mobile device within your organization. These settings can be configured in the Admin console under Devices > Mobile and endpoints > iOS settings > Data Sharing. Visit the Help Center to learn more about data protection on iOS devices. 


  • End users: There is no end-user setting for this feature. Restricted actions are not shown except for “Save to files”, in which case a dialog pops up notifying the user that this action is restricted. 

Rollout pace

Availability 
  • Available to Google Workspace Enterprise Standard, Enterprise Plus, Enterprise for Education, and Cloud Identity Premium customers. 

Resources 
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New updates 

There are no new updates to share this week. Please see below for a recap of published announcements. 


Previous announcements


The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Improved meeting quality when joining on virtual machines 
If you use a Virtual Desktop Interface (VDI) such as Citrix or VMWare to join Google Meet calls, you’ll notice an increase in video and audio quality. Meet will now detect whether you’re joining from a VDI and automatically adjust for the best performance. | Learn more. 


Use the Cloud Search Query API to set Suggest Filters to enhance Cloud Search results 
It’s now easier to configure and use Cloud Search search filters and facets with multiple enhancements to our existing functionalities. With this launch, you can use the Cloud Search Query API to configure new additional capabilities. | Available to Google Cloud Search Customers only. | Learn more.



For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

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What’s changing
If you use a Virtual Desktop Interface (VDI) such as Citrix or VMWare to join Google Meet calls, you’ll notice an increase in video and audio quality. Meet will now detect whether you’re joining from a VDI and automatically adjust for the best performance. This optimization will also help cut down on the demand put on your VDIs, such as CPU, GPU, and memory usage, helping improve meeting quality and overall performance. 


Getting started 
  • Admins: Ensure Google Meet can detect that it’s running inside a virtual machine (VM) by enabling the Enterprise Hardware Platform API policy in Chrome. Visit the API page and the Help Center to learn more about how to set Chrome policies for users or browsers and use VDIs with Google Meet. 
  • End users: There is no end user action required — Google Meet will automatically optimize your experience when using a VDI. 


Rollout pace 


Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 


Resources 
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New updates 

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers. 



Resizing Pivot Tables in Google Sheets
We’re excited to announce a requested feature that allows you to resize the pivot table editor side panel when creating or editing a pivot table. This functionality is especially useful when the names of columns or fields are too long and you want to see the text in its entirety. | Learn more.

Improved search results based on recent search activity in Gmail
In July, we announced better search and suggestion options in Gmail. Now, when using Gmail on the web, this also includes better search results based on your recent search activity in Gmail. This enhancement to Gmail search makes results more relevant and contextual. | Learn more. 


Share Google Docs, Sheets, and Slides files in Google Meet chat 
Earlier this year, we announced the ability to join or present to a Google Meet call from Google Docs, Sheets, or Slides. Now, if you are presenting or joining a meeting from a file, you can easily share that file with meeting attendees through in-meeting chat. With this update you’re able to grant access to a document, spreadsheet, or presentation to all or select meeting attendees, allowing everyone in the meeting to collaborate while having a conversation. | Learn more. 

Previous announcements


There are no previous announcements to share this week. For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).




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New updates 

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers. 



Drag content from Google Slides into other apps on Android
Over the last several months, we’ve added numerous new features and functionality to products like Google Drive, Docs, Sheets, Slides, and Keep on Android devices. This week, we’ve launched the ability to easily drag text and image content from Google Slides into other apps on Android. | Learn more.

Improving drag & drop on the Google Drive Android app
Earlier this year, we launched drag & drop in Drive, allowing you to quickly upload files by dragging and dropping them into the app. This week, we’re improving this feature by enabling you to also drag & drop files and folders around in your Drive to move their location as you see fit. This can be done either in the two-window view or in the single app view. | Learn more. 


Full mouse support now available on Google Docs Android App
Expect full mouse support while using Google Docs on Android that will mirror mouse behavior on the web. For example, clicking and dragging across text will now select that specific text instead of panning the entire document. 


Previous announcements


The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.



Concentrate or disconnect with scheduled Do Not Disturb on Google Chat
You can now set a recurring schedule so you are not disturbed by Chat notifications on web, Android, and iOS. | Learn more. 


Use Access Approvals to control data access during support or maintenance 
This week, we introduced Access Approvals, which builds on Access Transparency and Access Management. Access Approvals allows customers to explicitly approve or deny Google employees access to data during support and general maintenance. Access approvals will be rolling out over the course of the next several weeks. | Access Approvals is part of Google Workspace Assured Controls, which is available as an add-on for Google Workspace Enterprise Plus customers only. For more information, contact your Google account representative. | Learn more.


New Consolidated Controls Page for Google Takeout
Beginning November 15, 2022, admins can manage Takeout settings from a new consolidated controls page, located at Admin console > Account > Google Takeout > User access to Takeout for Google services. We anticipate the new page to be fully rolled out within the next few weeks. | Learn more. 


Sharing suggestions in Google Drive make collaborating easier
We've made it easier to share files with the people you typically share with in Google Drive. With this feature, suggested recipients will appear in the sharing dialog to speed up collaboration across your organization. | Learn more. 



For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

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What’s changing
Starting today, we’re making it easier to share files with the people you typically share with in Google Drive. With this feature, suggested recipients will appear in the sharing dialog to speed up collaboration across your organization.

Getting started 

Rollout pace 

Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Not available to users with personal Google Accounts 

Resources 
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What’s changing 
Beginning November 15, 2022, admins can manage Takeout settings from a new consolidated controls page, located at Admin console > Account > Google Takeout > User access to Takeout for Google services. We anticipate the new page to be fully rolled out within the next few weeks. Once the new page is fully available, the previous Takeout settings page—located at Admin Console > Apps > Additional Google Services > Google Takeout—will no longer be available. 


Once the rollout is complete, admins can modify Takeout settings from the new consolidated controls page, as well as from additional service setting pages for services with an individual Takeout control (see here for a list of those services: Allow or block Google Takeout for users). 



Who’s impacted 
Admins 


Why it matters 
Admins can now specify which services users are allowed or not allowed to export data from via Google Takeout all from one place in the Admin Console.


Getting started 


Rollout pace 


Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 


Resources 
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What’s changing 
Today, we’re introducing Access Approvals, which builds on Access Transparency and Access Management. Access Approvals allows customers to explicitly approve or deny Google employees access to data during support and general maintenance. Access approvals will be rolling out over the course of the next several weeks.


We’ve designed our systems to limit the number of employees that have access to customer data and to actively monitor the activities of those employees. Access Approvals allows our customers to set up granular controls—at an organizational unit or admin group level—to require explicit permission for Google to access covered content for a limited time period.




Who’s impacted 
Admins 


Why it’s important 
Access Approvals provides admins granular control over how Google accesses that data when support requests are initiated or maintenance is being performed. Critically, this gives customers the ability to approve or decline access on individual requests. 


We know it’s essential that our customers have visibility and control over their systems and how they’re accessed by Google. This update, along with Sovereign Controls for Google Workspace, Client-side encryption, data regions, and Access Management capabilities, provide solutions for our customers to reach their digital sovereignty goals. 


Getting started 

Rollout pace 

Availability 
  • Access Approvals is part of Google Workspace Assured Controls, which is available as an add-on for Google Workspace Enterprise Plus customers only. For more information, contact your Google account representative. 

Resources 
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What’s changing
In addition to setting a custom duration for “Do Not Disturb” in Google Chat, you can now set a recurring schedule so you are not disturbed by Chat notifications on web, Android, and iOS. 

This is useful when you want to mute notifications during your regular lunch break, or have “Do Not Disturb” set automatically over the weekend while away from your desk. We hope this feature enables you to better concentrate without Chat distractions or help you disconnect entirely from work when needed. 


Getting started 

Rollout pace 
Web: 
Android & iOS: 

Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers
  • Available to users with personal Google Accounts 

Resources 
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