WorryFree Computers   »   [go: up one dir, main page]

What’s changing
Following our most recent innovations in smart canvas with custom building blocks and collapsible headings in Google Docs, we’re adding a building block that lets you collaborate with others to draft calendar invites. 


This can be useful when several stakeholders have inputs for dates, times, attendees, event descriptions and more. Similar to the email draft template, once the invitation is complete, simply click the Calendar icon to pull the details into Google Calendar when you’re ready to send. 
Collaborate with others on Google Calendar invites in Google Docs
Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: You must have edit access to a Google Doc to use this feature. Simply open a document, type "@" and “Calendar event draft” > hit enter. You can also go to Insert> Building blocks> Calendar event draft. Visit the Help Center to learn more about drafting calendar events from Google Docs. 
Rollout pace 
Availability 
  • Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Plus customers and Nonprofits 
  • Not available to Google Workspace Essentials Starter, Business Starter, Enterprise Essentials, Enterprise Essentials Plus, Education Fundamentals, Education Standard, the Teaching and Learning Upgrade, Frontline Starter, and Frontline Standard
  • Not available to users with personal Google Accounts 
Resources 
Labels: ,

What’s changing
In continuing our efforts to help you deliver more with smart canvas, we recently introduced additional smart chip functionality in Google Sheets. Building upon this, you’ll also be able to quickly extract information from smart chips for advanced sorting, filtering and analysis to drive your projects forward. 

With smart chip data extraction, you can enrich your Sheets with information from people, file, and events chips. More specifically, this feature allows you to pull out metadata associated with specific smart chips into its own cell, while maintaining a connection with the chip it was extracted from. 


For example, if you need to keep track of a set of documents, their owners and details, such as creation time or who last modified the file, you can do so by extracting those fields from the relevant file chips as shown below. 
Sheets Data Extraction from Smart Chips

You can keep your extractions up to date by navigating to the “Refresh & manage” section of the extraction sidebar to update your data and reflect the latest changes. 

Who’s impacted 
End users 

Why you’d use it 
Smart chip data extraction allows you to track and organize data more easily, and also perform deeper analyses using data that is derived from smart chips. Useful actions include using file chips to understand when a document was last updated or using people chips to sort and filter employees based on job location to best delegate region specific tasks. 

Additional details 
You can also nest arrays of chip extractions to perform more complex analyses. The example below uses a range of people chips in B3:B11 to count the number of unique office locations for nine different individuals. Example formula extraction across range of people chips 
Example formula extraction across range of people chips

Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: 
    • To perform sidebar extraction: 
      • Open the data extractions sidebar (via either the Data menu, right clicking on a cell/range with people, event or file chips and navigating to "Data extractions," or clicking on the "Data extractions" link in people, event or file hover cards) 
      • Select the range that contains the chips you want to extract data from 
      • Choose what data you want to extract from the selected chips 
      • Pick the range where you want the data to be extracted to 
    • To perform formula extraction: 
      • Start by typing = in a cell where you want the information extracted 
      • Navigate to the cell or range with chips in them and select it 
      • Add a period after the cell or range of cells and choose from the autocomplete what to extract 
      • Accept the dialog confirming what will be extracted 
    • To refresh data in the data extraction sidebar: 
      • Open the extraction sidebar 
      • Click Refresh & manage 
      • Find the smart chips data you want to refresh 
      • Click Refresh data 
      • To refresh all smart chips data, click Refresh all at the bottom of the sidebar. 
    • Visit the Help Center to learn more about extracting data from smart chips in your Google Sheets. 
Rollout pace 
  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on May 17, 2023 
  • Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 14, 2023 
Availability 
Extraction of data already stored in chips (Name and Email for people chips. MIME Type, URL, File Name for file chips. URL and Summary for event chips.) 
  • Available to all Google Workspace customers and users with personal Google Accounts 
Extraction of all available data (See Help Center for all available fields): 
  • Available to Google Workspace Business Standard, Business Plus, Enterprise Essentials, Enterprise Essentials Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, and the Teaching and Learning Upgrade
  • Not available to Essentials Starter, Business Starter, Frontline Starter, Frontline Standard, and Nonprofits
  • Not available to users with personal Google Accounts
Resources 
Labels: ,

What’s changing 
Admins will now receive alerts related to abuse related events in their organization. This includes events related to content that has been marked abusive or user access restrictions to apps. 


This update makes it easier for admins to stay on top of abuse within their accounts, and easily take necessary action such as suspending users or restricting access to certain services. 

Admins will be alerted via email of abuse related events and can find more information in the Alert Center



Getting started
  • Admins: 
  • End users: There is no end user action required. 

Rollout pace 

Availability 
  • Available to all Google Workspace customers

Resources
Labels: , , ,

What’s changing 
Last year, we made it easier for you to access your most used emojis in Google Chat. Building upon this, we’re adding quick reactions in Chat, which displays your most frequently used emojis upon hovering over a message. You'll also see options to open the full emoji picker, reply in a thread, quote in reply and more. 

Quick reactions on web upon hover on a message


Quick reactions on Web upon hover on a message
Quick reactions on Android upon long press on a message

Quick reactions on Android upon long press on a message


Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: You’ll notice this improvement automatically when using emojis in Google Chat on web and on the latest version of Android. To use quick reactions, hover over or long press on a message. 

Rollout pace 

Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts
Labels: ,

What’s changing
Today, we’re introducing custom building blocks in Google Docs, one of the latest innovations in smart canvas that brings people and data into a single workflow to save time and keep you focused. 

This feature enables you to save custom blocks of text, tables, and chips to build reusable components. For example, you might create a project kickoff template to track milestones and tasks, a product launch checklist, or even a block of code or text that’s commonly used within your organization. Rather than reworking the out-of-the-box building blocks to meet your specific needs or searching for a template that you frequently copy/paste into a new Doc, you can save that snippet or the entire document as a custom building block, and easily insert the content into other documents.
Create custom building blocks in Google Docs
Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: 
    • To create custom building blocks, select any part of a document that you have access to copy from > right click and select "Save as custom building block" > name the block and click save. 
      • Note: Custom building blocks are saved as documents in your Google Drive in a folder called "Custom Building Blocks (auto-generated)", where you can reorganize, edit, or delete those documents as you wish. 
    • To insert the custom building block in a document, type "@" and the name of your block > hit enter or scroll down to "building blocks" > select the name of your building block. 
    • Visit the Help Center to learn more about inserting custom building blocks.

Rollout pace 


Availability 
  • Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Plus customers and Nonprofits 
  • Not available to Google Workspace Essentials, Business Starter, Enterprise Essentials, Education Fundamentals, Education Standard, the Teaching and Learning Upgrade and Frontline
  • Not available to users with personal Google Accounts 

Resources 
Labels: ,

What’s changing
We’re introducing a new feature that helps you minimize and expand sections within Google Docs. This collapsible headings function makes it easier to consume content by enabling you to hide portions of larger documents more easily. 
Easily expand and collapse content in Google Docs

Who’s impacted
End users 

Why you’d use it 
This highly requested feature helps you create and consume more digestible content in Docs. Editors of a document will have the ability to set the default state of headers to expanded or collapsed for all users. Users with view and comment access are able to expand and collapse content when they have the document open, and when they close the document their expand/collapse changes will not be saved. 

Getting started 

Rollout pace 

Availability
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts 

Resources 
Labels: ,

What’s changing

As a security measure, the Google Groups for Business service has limits for message activity, group size, invitations, and membership. Starting today, we’re increasing the limits for the number of direct and indirect group memberships for which a user can have:

  • Direct: 3,000 memberships (increasing from 2,000)
  • Combined direct and indirect: 7,500 memberships (increasing from 5,000)

If you're the owner or manager of a group, it counts as two memberships—one as a group member and one as the owner or manager. A user is an indirect member of a group if they belong to a different group that's nested in the group. Visit the Help Center to learn more.

Increasing these membership limits gives our customers more flexibility to scale and manage their use of Groups, especially those with complex group structures.

Getting started

Rollout pace

Availability
  • Available to all Google Workspace customers

Resources

Labels: , , ,

What’s changing
When working across locations and time zones, calendar functionality is vital for you to connect effectively and meaningfully with others. Calendar Interoperability is the critical component to help ensure events created in one calendar system are accurately propagated for guests using different calendar systems. This allows you to productively schedule time and manage your schedule collaboratively, regardless of your calendaring platform. 

Today, we’re excited to announce recent improvements to Calendar Interoperability: 
  • Microsoft Outlook users who also have a Google Calendar with the same email address can receive Google Calendar invitations and RSVPs in Outlook. 
  • A default meeting reminder will be generated in Microsoft Outlook if the invitation was created in Google Calendar to help make sure guests using Outlook do not miss events. 
  • Non-Google Calendar recurring events will be more systematically and accurately updated in Google Calendar. 

Getting started 
  • Admins and end users: No action required. You’ll automatically see these updates. If you want to view availability of users in Microsoft Outlook and book rooms, visit the Help Center to learn more about Calendar Interop. 

Rollout pace 
  • This feature is available now for all users. 

Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts 

Resources
Labels: ,

New updates 

There are no new updates to share this week. Please see below for a recap of published announcements. 


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Enhancing spam protection in Google Drive
There will now be a dedicated spam folder within Google Drive to host unwanted files that are shared with you containing spam or abusive content. | Learn more about the spam folder in Google Drive.

Bringing pooled storage and shared drives to Business Starter
We're updating the storage model in Business Starter from per-user storage to pooled storage. Pooled storage provides a more simple and flexible way to manage storage, as all storage is shared across the organization, removing the need to manage it on a per-user basis. | This update impacts Google Workspace Business Starter customers only. | Learn more about pooled storage and shared drives for Business Starter. 


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog post for additional details.


Labels: , ,

What’s changing 
We're updating the storage model in Business Starter from per-user storage to pooled storage. Pooled storage provides a more simple and flexible way to manage storage, as all storage is shared across the organization, removing the need to manage it on a per-user basis. With pooled storage, admins also have more tools to monitor how storage is used across their organization. In the coming days, new customers signing up for Business Starter will have pooled storage; existing Business Starter customers will transition to pooled storage over the coming months. 


As an added benefit of pooled storage, organizations with Business Starter will soon gain access to shared drives. Users will be able to create shared drives and add members, files, and folders. Please note that certain admin-level and security controls—like the ability to control access to the items in a shared drive—will not be included in shared drives for Business Starter. 


Who’s impacted 
Admins and end users 


Why it’s important 
Pooled storage 
Pooled storage is a simple and flexible model for sharing storage across an organization, and it enables admins to more easily manage storage across their organization. 


Shared drives 
Part of empowering our customers to do their best work means reducing the friction around file sharing and collaboration. Shared drives are a key tool for collaboration—users can store, search, and access their team's files instantly. Additionally, they offer benefits such as:
  • Easy discoverability: Less time spent requesting access to files and searching for relevant documents with all of your team’s files in one place.
  • Files are forever: All content stays put — even when collaborators or team members leave, your content won’t.
  • Easy collaboration: Every member of a shared drive can explore and collaborate in the same files. You can also add users outside your team or organization.
  • Accessible anywhere: Regardless of location or device, you can always access the files you need most.
Visit our Help Center to learn more about pooled storage and shared drives for Business Starter.


Getting started
  • Admins: 
  • End users: There is no end user impact or action required at this time.
Rollout pace
  • Beginning May 15, 2023, new Business Starter customers will have pooled storage by default.

  • Pooled storage will start rolling out to existing Business Starter customers on May 22, 2023 and continue over the coming months. 

  • Shared drives will become available after pooled storage rolls out to all existing Business Starter customers.

Availability
  • This update impacts Google Workspace Business Starter customers.

Resources

Labels: , ,