WorryFree Computers   »   [go: up one dir, main page]

What’s changingWe are launching some changes to how Gmail threads messages when you have conversation view turned on. Previously, Gmail would thread together messages when either of the two conditions below are true:

  1. A message is sent in reply to another
  2. A message has:
    1. The same sender or recipients,
    2. The same subject,
    3. And is sent within one week of an earlier message in the thread.

With this change, we’re adding the requirement that an incoming message’s Reference header, if present, must reference IDs of previous messages in order to thread (see image below for example). This means that if you receive two emails with the same subject from the same sender, these emails will not be threaded together unless one explicitly references the other.


Who’s impactedEnd users
Why you’d use itThis change helps to make sure that messages are only threaded when there is a definite relationship between them.
How to get started
  • Admins: No action required.
  • End users: No action required. You’ll see these changes roll out on Gmail on the web and on mobile apps.

Additional detailsIf you are managing a system that sends email notifications to users and want your emails to be threaded in Gmail conversation view, then you have to ensure that your notifications:

  • Have the same subject
  • Have reference headers that reference IDs seen earlier in the thread, or have references headers that consistently refer to the same message ID


Additionally, if you don’t want your messages to be threaded in Gmail, you can either have different subjects or send each message with a unique References header value that will never match another message.
Helpful links

AvailabilityRollout details


G Suite editions
Available to all G Suite editions
On/off by default?
This feature will be ON by default.

Stay up to date with G Suite launches
Labels: ,

Quick launch summaryYou can now set up swipe actions in Gmail on iOS to do any of the following actions: Archive, Trash, Mark as read/unread, Snooze, and Move to.

We recently announced a brand new mobile redesign for Gmail with many new productivity improvements.To help you get things done even more quickly, you can now customize the actions you can take when swiping on an email in Gmail on your iOS device.

You can access the swipe configuration settings by going into the Gmail iOS app and navigating to Settings > Swipe actions, and choosing the swipe options that work best for you.



In addition to using swipe actions to quickly triage your email, you can also use the same actions to triage your notifications as well. For example, if you like to snooze emails, you can press firmly (3D Touch) or long press on a Gmail iOS notification, and click on "Snooze" directly to pick the date and time when to snooze the email until.
AvailabilityRollout details

  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on March 28, 2019
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on March 28, 2019

G Suite editions

  • Available to all G Suite editions

On/off by default?

  • This feature will be ON by default

Stay up to date with G Suite launches
Labels: , ,

What’s changing We’re updating Drive File Stream to replace the functionality of the “Google Drive plug-in for Microsoft Office.” As a result, the outdated plugin will be shut down on June 26, 2019. This only impacts users of the Google Drive plug-in for Microsoft Office. Those users will notice two key changes:

  1. New Drive / Outlook integration: The update to Drive File Stream will include a plugin to manage Google Drive files from Microsoft Outlook on Windows. This will make it easier for users to use Google Drive without leaving the Outlook interface. 
  2. New process to save to, or open from Drive: Drive File Stream users can save and open Drive files through the regular menu, rather than using the Google Drive plug-in for Microsoft Office interface. 
    • To save to Drive, use File > Save, then choose a destination in Drive File Stream. 
    • To open from Drive, Open through the File > Open menu and find the file you want. 

If your organization uses the Google Drive plug-in for Microsoft Office, you should make sure your users are using the latest version of Drive File Stream before June 26, 2019 to ensure continued access to this functionality.
The new plugin will bring Drive to the Outlook interface 

Who’s impacted Admins and end users

Why you’d use it Drive File Stream offers an easy way to integrate Microsoft Office and Google Drive. The latest versions (30.1 and up) will include the new Outlook plugin that will make it easier for users to:

  • Save attachments from Outlook to Drive 
  • Attach Drive files to Outlook messages 
  • Ensure recipients always have access to Drive links sent in Outlook emails 

Drive File Stream already makes it easy to save to the local Drive File Stream folder through the regular “Save” menu.

By ensuring your users are using the new plugin before June 26, 2019, there will be little to no disruption to their workflows.

How to get started 


Additional details Users of the Drive for Office plugin will see an in-product notification, pictured below, starting on March 27, 2019. This will encourage them to update to the new plugin to continue using Drive from Outlook.


Helpful links 


Availability Rollout details 

  • Rapid Release domains: Available in Drive File Stream version 30.1 and up, which will become available on March 27, 2019. 
  • Scheduled Release domains: Available in Drive File Stream version 30.1 and up, which will become available on March 27, 2019. 


G Suite editions 
Available to all G Suite editions.

On/off by default? 
This feature will be ON by default.

Stay up to date with G Suite launches
Labels: , , , ,

What’s changing  We’re updating how 2-Step Verification works for G Suite. This will make new 2-Step Verification methods available for some devices, and update the 2-Step Verification user interface on mobile and desktop devices. There are three key impacts:

  • New 2-Step Verification interfaces 
  • Different screens on different browsers (Safari, Edge, etc.) 
  • Expanded Bluetooth security key support 


Who’s impacted Admins and end users

Why you’d use it We hope that these updates make 2-Step Verification easier to use. 2-Step Verification puts an extra barrier between your business and cybercriminals who want to access business data. Turning on 2-Step Verification is the single most important thing you can do to make your accounts more secure and protect your business.

How to get started 


Additional details New 2-Step Verification interfaces: You may see new illustrations, text, and instructions in the images, dialogs in the 2-Step Verification flows when using a bluetooth or usb security key. See images below for examples of the types of changes.

Different screens on different browsers: You may see different flows on Chrome, Safari, Firefox, Edge, and other browsers. Previously the service provider (Google) was responsible for showing these dialogs. Now the web browser is responsible. As a result, the flow may be different on each browser.

Expanded Bluetooth security key support: Bluetooth key support can now be enabled through a flag on each device. To enable this flag, users can go to chrome://flags/#enable-web-authentication-ble-support and select Enabled. Note that this is an experimental feature so performance is not guaranteed.


The new 2-Step Verification screen on Google Chrome browser 


The old 2-Step Verification screen 

Helpful links Help Center: Protect your business with 2-Step Verification

Availability Rollout details 



G Suite editions
Available to all G Suite editions.

On/off by default? 
The updated user interface will be ON by default.

Stay up to date with G Suite launches
Labels: , , ,

What’s changingWe’re opening a beta program for dynamic email in Gmail. Dynamic email allows email senders to embed AMP into messages themselves, making them more actionable and updating them with the most current information.

Who’s impactedAdmins and end users

Why you’d use itDynamic emails make emails more useful and interactive in Gmail. Your emails can stay up to date so you’re always seeing the freshest information, like seeing the latest comment threads from Docs, or taking actions, like filling out forms, or replying to comments inline directly from within the message itself.


How to get started
  • Admins: Dynamic email in Gmail Beta is available as an opt-in to all G Suite customers. Admins can opt-in to the beta by going to the Admin console and navigating to Apps > G Suite > Settings for Gmail > User settings. Here they will be able to select the option to Enable dynamic email.

  • End users: Once dynamic email is activated in the Admin console, users will begin seeing dynamic emails from senders who have adopted AMP for Email.

Additional detailsThis feature is currently only available in Gmail on the web, with mobile coming soon. Email senders who wish to send dynamic emails must register with Google before their messages appear for end users. For more information on how dynamic email works with Vault, check out the Help Center.
Helpful links

AvailabilityRollout details


G Suite editions

  • Available to all G Suite editions

On/off by default?

  • This feature will be OFF by default and can be enabled by the admin via the Admin console.


Stay up to date with G Suite launches
Labels: , ,

What’s changingTo provide admins better tools to improve the overall performance of their Hangouts Meet devices, we’ve introduced a new set of actionable alerts when issues with peripherals are detected. We’ve also made the alerts for detected connectivity/network issues actionable with richer information and direct access to the device information page. New information in the alerts include:


  • Device name
  • Location
  • Alert id (identical for open and close alerts)
  • Issue type (Connectivity or Peripheral)
  • Issue (Offline, Missing microphone, Missing camera, etc)
  • Issue opened timestamp
  • Issue closed timestamp (if closed)
  • Asset location (from the assigned calendar)
  • Annotated location (if set for the device)
  • Asset id (if set for the device)
  • Serial number
  • Direct link to the device page in Google Admin console


Example alerts — email
Open alert



Close alert



Example alert — text message
Open alert


For text message, alerting is only sent out when an issue is detected, not on close.
Who’s impactedAdmins only
Why you’d use itThe improved alerts provide additional information to help admins proactively manage their network and devices for improved availability and end-user experience.
How to get started
  • Admins: To enable the Hangouts Meet hardware alerts:
  1. In the Admin console, go to Devices > Google meeting room hardware > Settings and policies
  2. Select the organization for which you want to change the settings for alerts
  3. Enter contact details — email(s) and/or mobile phone number(s)
  4. Select delivery methods for connectivity status alerts and peripheral alerts: Click Save to apply the settings
  • End users: No action required
Additional informationBoth alert types are optional and delivery can be enabled individually by email and/or text message (SMS) (US/Canada numbers only). The email format is intended for easy integration with automated ticketing systems.
Helpful links

Availability


G Suite editions

  • Available to all G Suite Editions.

On/off by default?

  • This feature will be OFF by default.

Stay up to date with G Suite launches
Labels: , ,

Update (June 11, 2019): This beta is now closed and will no longer be accepting new applicants.
What’s changing We’re launching a beta program for a new feature that allows users to search for Google Drive files that they have access to when using the Chrome Omnibox (search/URL box). Users in the beta can now search for files in Drive by owner or type, where previously they could only search for a title or URL of a webpage. This feature is similar to what users see when searching for files in Google Drive.

Admins for G Suite Business, Enterprise, and Enterprise for Education can apply for the beta.


Who’s impacted Admins only
Why you’d use it This feature will give users faster access to the files and data they need while searching in Google Chrome. Users will now be able to see Google Docs, Sheets, Slides, PDFs, and other file type suggestions from both “My Drive” and “Shared with Me” when searching in Chrome browser. This will help people get work done faster.

How to get started 
  • Admins: No action required, this beta is now closed and no longer accepting new applicants. 
  • End Users: No action required. 
Additional details This feature will be available to users signed into a Chrome profile on any operating system: Chromebook, Mac, Windows, etc.

Helpful links  Learn what sync settings users can manage and how they are managed. 
How to enable or disable chrome Sync. 

Availability G Suite editions 
  • Available to G Suite Business, G Suite Enterprise, and G Suite Enterprise for Education.
  • Not available to G Suite Basic, G Suite for Education, and G Suite for Nonprofits. 

On/off by default? 
  • This feature will be ON by default for beta participants and can be controlled at the OU level.

Stay up to date with G Suite launches
Labels: , ,

What’s changing Based on your feedback following our previous announcement, Changes to Google Groups settings starting May 6, 2019, we’re making the following changes:


  • Additional improvements to the Groups Settings API to help you plan for and manage the changes (see more details below). 
  • “Post as the group” will remain a separate setting - it will not be merged as we previously stated. 
  • “New member posts are moderated” will remain an option for moderation - it will not be deprecated as we previously stated. 
  • “Take topics” will be merged into the content metadata settings. 


To help you plan for these changes, we’re also sharing a Google Sheet which can help identify what the new settings will be for a group. In addition, we’re changing the rollout schedule so the new settings will start to take effect in Scheduled Release domains on June 3, four weeks after Rapid Release domains.

Use our Help Center to see details of these changes and see how you can prepare for the update.

Who’s impacted Admins and end users

Why you’d use it We hope these resources will help you better understand and prepare for the changes to Groups settings.

How to get started 


Additional details Groups API improvements 
On March 25th, 2019, we’ll be updating the Groups Settings API. These updates align the API with the product changes we’re making (outlined in our previous announcement and this post) and mean it’s easier to use the API to prepare. API updates include:


  • All settings that are to-be merged will be exposed via the API. This means you can audit your current groups via API, and make changes to ensure new settings are inferred as you want them to be. 
  • New merged settings will be exposed via the API. This means you can query the new merged settings and ensure they are going to be inferred as expected. Note that It will be read-only (i.e. inferred value) until launch, at which point it will also support write. 
  • New bit for custom roles exposed. If you use custom roles, API queries may return incorrect values. The new bit will highlight if a group uses custom roles for one of the merged settings and so will help you identify groups that require manual review. 
  • New bit for collaborative inbox exposed. We will expose a new bit that represents whether collaborative inbox will be enabled for a group. If you expect your group to have collaborative inbox functionality (e.g. topic assignment), ensure that this bit is true. You may do this by enabling any of the collaborative inbox features. Note that it will be read-only (i.e. inferred value) until launch, at which point it will also support write. 
  • New bit for who can discover group exposed. We will expose a new bit that represents who the group will be visible to. This setting will replace show in group directory. Note that it will be read-only (i.e. inferred value) until launch, at which point it will also support write. 


See our Cloud blog post for more details on these API changes and how to use them.

“Post as the group” will not be merged into the content moderator setting 
Previously we stated that this setting would be merged. However, you told us that it was valuable and we should keep it separate, so we’re updating the plans and will not merge it.

“New member posts are moderated” will continue to be supported. 
The “New member posts are moderated” setting, exposed in the API as MODERATE_NEW_MEMBERS, will continue to be supported as a value for moderation.

“Take topics” will be merged with content metadata 
We previously suggested that “Take topics” would remain a standalone setting. However, this will now be merged as part of the content metadata settings.

New worksheet to help visualize changes
We’ve created this Google Sheet which will show you what the new settings will be for any group if you input the current settings. This can help you check the settings will be inferred as you want them.
Helpful links 


Availability Rollout details 


G Suite editions 
Available to all G Suite editions.

On/off by default? 
This feature will be ON by default.
Stay up to date with G Suite launches
Labels: ,

Quick launch summary We’re making two minor updates to verbiage found in the Activity Dashboard in Editors and related settings within the Admin console. As we launch more features to the Activity Dashboard, these updates will help keep things clear for both admins and end users.

In the Admin console: 
In the Activity dashboard settings, where it previously read “Access to activity dashboard” on the left hand navigation, it will now read “Access to view history.”



From here, Admins can set the ability for users to access Viewers and Viewer trend activity in the dashboard to ON/OFF. To learn more about file activity visibility, see this article in the Help Center.

In Editors: 
Within the Activity dashboard, the “View time” tab has been renamed to “Viewers.” From this tab, document owners can see the last time users with Edit access viewed the file and take action to follow-up. To learn more about view history in Docs, Sheets, and Slides, see this Help Center article. 

We’re also changing the icon for the Viewers tab — previously it was a clock, now it will be a person. This change is to better indicate the purpose of this tab, which is viewer history, not time viewers spent in the document.



Availability Rollout details
G Suite editions 
  • Available to all G Suite Editions.

Stay up to date with G Suite launches
Labels: , , , , , ,

What’s changing  We’ve made it simpler to add images inside of cells in Google Sheets. Previously, it was only possible to insert publicly hosted images into a cell using the IMAGE function.

Now, you can insert any image, like those saved on your desktop or mobile device, into a cell by using the IMAGE function or the new option found inside the Insert menu.


Who’s impacted End users
Why you’d use it 
  • You’ve told us this feature would be helpful for many tasks like: 
  • Adding receipts to expense-tracking spreadsheets 
  • Adding icons to icon libraries 
  • Adding logos to better brand your resources 
  • Adding product images to inventory lists, and more. 
How to get started 
  • Admins: No action needed. 
  • End users: You can add images directly to cells in two ways on Desktop: 
    • Use the IMAGE() function 
    • Via the menu bar at the top of a Sheet: Insert > Image > Image in cell 
      • Select image from Drive or upload one. 

  • On Mobile: 
    • Tap once on a cell to select 
    • Tap again to bring up menu: Insert > Tap the “+” at the top of the screen > Image > Image in cell 
    • Select an image from the options presented to you. 

Additional details 
You can have multiple cells containing an image in a Sheet, but note that only one image per cell is possible at the moment. 

Images inside cells will be associated with a row and move along with the data—so, if you move rows, filter or sort them, the images will move with the content in the row, unlike previously when images would sit on top of the grid. 

Using the formatting and alignment tools, you can pin the image to a specific corner of the cell or set the alignment how you’d like. By default, images will align to the bottom left corner of the cell.

Helpful links 

Availability 
Rollout details 
G Suite editions 
  • Available to all G Suite Editions. 

On/off by default? 
  • This feature will be ON by default 

Labels: , , ,